Mitigating Circumstances

Mitigating Circumstances Guidance

Mitigating Circumstances are unforeseen events or circumstances which have a significant negative impact on your ability to successfully complete, or study effectively in preparation for, summative assessment tasks such as essays, written or oral examinations, assessed presentations or assessed laboratory work. If you want any such events or circumstances to be considered by the relevant Board of Examiners you are required to communicate formally (normally in writing) with the DTP Office about them.

If you are unsure whether something that has happened to you, or to someone close to you, is eligible to be considered as a Mitigating Circumstance, it is likely to be eligible if it was unforeseeable or beyond your control and if it also had a significant impact on your ability to prepare for or complete the assessment in question. If you are in any doubt about whether something that has happened to you or someone close to you is eligible for consideration then you should consult your Personal Tutor or Wellbeing Support Services (W&SS) or one of the advisers at the Students’ Union Advice Centre. W&SS can also provide you with support for the situation that led you to apply for mitigating circumstances.

Mitigating Circumstances vs Reasonable Adjustments

In situations related to any disabilities or long-term health conditions (including mental health difficulties), it may be unclear whether a student should apply for mitigating circumstances or reasonable adjustments.

The table below provide some clarification on the difference between them.

Mitigating Circumstances	Reasonable Adjustments
Unexpected/ unforeseen serious illness (physical or mental) at time of assessment or while preparing for it.	Ongoing physical condition, mental health condition or specific learning difficulty (such as ADHD, dyslexia, dyspraxia, dyscalculia, etc.)
Significant deterioration of a permanent or chronic condition close to assessment.
Late identification of a specific disability/ long-term health condition.

How to apply for Mitigating Circumstances

To make a mitigating circumstances submission, please complete the form below. If you have any questions, please email esrcdtp@warwick.ac.uk.

You will also be required to provide evidence to support your mitigating circumstances claim. Please note that W&SS is generally not able to provide evidence unless you have been previously engaging with their service at the time of the impact of the circumstances you are requesting mitigation for.

For further information on submitting evidence, please review the University of Warwick Mitigating Circumstances Guidance for Students.

{"elements":[{"isDiscrete":false,"hidden":false,"name":"Please provide your full name.","readOnly":false,"id":656991645,"type":"textFieldElement"},{"isDiscrete":false,"hidden":false,"name":"Please provide your student ID number.","readOnly":false,"id":656991652,"type":"textFieldElement"},{"isDiscrete":false,"hidden":false,"name":"Please provide your student email.","readOnly":false,"id":656991656,"type":"emailElement"},{"isDiscrete":true,"hidden":false,"values":[{"text":"Serious accident","value":"0-seriousaccident"},{"text":"Serious physical illness","value":"1-seriousphysicalillness"},{"text":"Mental health issue","value":"2-mentalhealthissue"},{"text":"Serious accident or illness of someone close","value":"3-seriousaccidentorillnessofsomeoneclose"}],"name":"What kind of mitigating circumstances are presenting (if more than one option is selected you will need to provide details and evidence to support each one).","readOnly":false,"id":656991870,"type":"radioElement"},{"isDiscrete":false,"hidden":false,"name":"What is the start and end date of the period covered by your claim","readOnly":false,"id":656991926,"type":"textFieldElement"},{"isDiscrete":false,"hidden":false,"name":"Which assessments have been affected (Please provide the assignment name the module it sits under and the deadline date) ","readOnly":false,"id":656991936,"type":"textBoxElement"},{"isDiscrete":false,"hidden":false,"name":"If you have discussed your circumstances with anyone (e.g. personal tutor or wellbeing support services) please provide their name and contact email.","readOnly":false,"id":656992008,"type":"textBoxElement"},{"isDiscrete":false,"hidden":false,"name":"Provide details of your circumstances and how they have affected your assessments. Include details of any actions you or others have taken (or any actions you are planning) to help with your circumstances","readOnly":false,"id":656992020,"type":"textBoxElement"},{"isDiscrete":true,"hidden":false,"values":[{"text":"false","value":"0-false"},{"text":"false","value":"1-false"},{"text":"","value":"2-"},{"text":"false","value":"3-false"},{"text":"false","value":"4-false"}],"name":"Please attach any supporting evidence (such as a fit note counselling records etc.)","readOnly":false,"id":656992069,"type":"attachment"},{"isDiscrete":false,"hidden":false,"name":"Please provide any other information you feel is relevant to your mitigating circumstances submission.","readOnly":false,"id":656992073,"type":"textBoxElement"}]}

Please provide your full name.

Please provide your student ID number.

Please provide your student email.

Serious accident

Serious physical illness

Mental health issue

Serious accident or illness of someone close

Other

What is the start and end date of the period covered by your claim?

Which assessments have been affected? (Please provide the assignment name, the module it sits under and the deadline date)

If you have discussed your circumstances with anyone (e.g. personal tutor or wellbeing support services) please provide their name and contact email.

Provide details of your circumstances and how they have affected your assessments. Include details of any actions you or others have taken (or any actions you are planning), to help with your circumstances

Please attach any supporting evidence (such as a fit note, counselling records, etc.).

Attach file

No files are currently attached.

Please provide any other information you feel is relevant to your mitigating circumstances submission.

Privacy notice

This form is anonymous. No data which personally identifies you is collected on the form, and the data you provide is used solely to help us improve the delivery of our courses.

The University of Warwick is the data controller of any information you have entered on this form and as such is committed to protecting your data and rights in line with applicable data protection law (including the UK GDPR and the Data Protection Act 2018). Please review the privacy information (including privacy notices) provided by the University via the following link, for further information on your rights and how the University processes your personal data: Data Protection.

Spam prevention

Key Dates

IM925 essay deadline: Tuesday 11th May 2027

IM926 essay deadline: Thursday 28th January 2027

SO916: TBC

PO91Q: TBC

Mitigating Circumstances deadline: Friday 28th May 2027

Warwick ESRC Doctoral Training Partnership

Mitigating Circumstances