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Room Bookings & Timetabling

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Warwick Business School has a wide range of teaching and meeting facilities which can be booked by staff only. Please ensure that you have checked the availability of the room via the links below before booking with us.


How to Make a Booking

All booking requests are processed by Academic Services, requests are sent through to roombookings@wbs.ac.uk via the online request form: Make an Online Booking Request

Step 1: Identify the room/s you wish to book using the links at the bottom of this page.

Step 2: Check availability of the room using the links below to each room (these will open in a timetable grid view, you will need to scroll through to find the date/time required)

Step 3: Complete the booking request form

Step 4: You will receive an email from a member of the team once your request has been accepted and confirmed.

How to Make an Academic Booking

All academic room bookings are processed by Academic Services, requests are sent to roombookings@wbs.ac.uk via the online request form: Make an Academic Online Booking Request

Programme timetablers should first check through CELCAT the room availability for the periods required before submitting requests.

Academic bookings should be captured in a standard format so that:

- Bookings can be located easily
- Bookings can be filtered to create reports/timetables by programme
- Timetablers can amend their own bookings (change the module code for an event)
- Timetables can be imported into MyWBS calendars
- Timetables can be imported for attendance monitoring in MyWBS
- Academic events can be carried-forward to the following academic year

Guidelines on the format for academic room bookings can be found here



Browse our rooms using the options below

The capacities of each room are shown in brackets.

Lecture Theatres

We have ten lecture theatres, room capacities range from 70-292.

IT Teaching Rooms

We have three IT teaching rooms, capacities range from 26-76.

Seminar Rooms 

We have eleven seminar rooms, capacities range from 25-52.

Meeting Rooms 

We have thirteen meeting rooms, capacities range from 2-25.

Other/Event spaces 

We have one bookable lounge area, capacities range from 60-70.

Make a Booking

Make an Online Booking Request

Make an Academic Online Booking Request

Make an Online Booking Request for the Shard

University Room Bookings

The University's timetabling office has a number of rooms across campus which may be booked by both staff and students. To access the University's online booking form, you need to enter your Warwick login and password.

Book a Centrally Timetabled Room


Booking Information

Booking information and procedures

Academic Booking Information

Academic Weeks 2014/15

Academic Weeks 2015/16

CELCAT User Guides

The Timetabling Process


Useful Information

Book a Visitor Car Parking Space

Request to Use Video Conferencing

WBS Room Numbering


Key Returns

Please note that if you are returning a meeting room key outside of Reception hours, there is a key return box next to the store room at the back of Reception.


View our Building Plans

Floor 0

Floor 1

Floor 2

Floor 3

Floor 4


Contact Us

If you wish to amend or cancel a room booking please email: roombookings at wbs dot ac dot uk

To arrange door access please email: dooraccess@wbs.ac.uk

To request equipment or support with furniture layouts please email: facilities@wbs.ac.uk

To arrange additional cleaning please contact: Rose Lafferty - Cleaning Supervisor