Visiting Academics Application form - Staff and family housing

Personal information

Single/couple

Family

Title

Family name

First/given names

Date of birth (dd/mm/yyyy)

Nationality

Home address

Phone number

Contact email address

Confirm email address

Warwick ID number (if known)

Visit details

Visit duration

Start date

End date

Hosting department

Job Title/Position

Departmental contact

Accommodation requirements

No. of adults requiring accommodation

No. of children requiring accommodation

Name of partner (if applicable)

Partner’s date of birth

Partner’s nationality

Children

Child 1

Name

Date of birth

Male

Female

Child 2

Name

Date of birth

Male

Female

Child 3

Name

Date of birth

Male

Female

Is a baby expected? If so, please provide the due date (approximate)

Accommodation preferences

Proposed tenancy start date

£985

£1270

£1345

£1550

Proposed tenancy end date

List your preferences for campus accommodation in numerical order (1 being your first choice)

Preference 1

Preference 2

Preference 3

Preference 4

Preference 5

Additional information

Yes

Other information that you would like us to take into account

Yes

Privacy notice

The University of Warwick will process yours and your family’s personal data (you must have obtained consent from those persons over 13 years of age and for whom you have parental responsibility) provided within this application form for the purpose(s) of processing your accommodation application.

The legal basis for processing is performance of a contract (and includes steps leading to entering into a contract). We are required to collect data relating to your employment details in order to process your application for Staff and Family accommodation and determine whether you meet the requirements as outlined within National Living Wage legislation.

We also rely on consent where you have provided special category data (such as health data). You may request to withdraw your consent at any time by contacting us on staffandfamilyhousing@warwick.ac.uk. If you withdraw your consent then we will not be able to proceed with your application.

Your personal data may be shared or disclosed to third parties external to the University of Warwick, for example local authorities. Your personal data will not be transferred outside of the UK, will be kept securely by the University of Warwick and will be retained in accordance with the University's Records Retention Schedule. Submitted forms will be deleted after 12 months.

You may exercise rights in respect of your personal data. These are the right of access to it, to rectify inaccurate information, to restrict processing or erase personal data, to object to our processing of it and to transfer it to another controller. If you wish to exercise a right please contact infocompliance@warwick.ac.uk.

If you are concerned about the way we have processed your personal data please let us know and we will investigate those concerns. You may also contact our Data Protection Officer at dpo@warwick.ac.uk.

If, after we have investigated, you are still concerned you may contact the data protection regulator. They can be contacted via www.ico.org.uk.

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University's Data Protection webpages provide further information on your rights and how the University processes personal data. If you wish to submit a data subjects rights request, make a complaint or report a suspected personal data breach, please contact the University’s Data Protection Officer by email at infocompliance@warwick.ac.uk.

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Warwick Accommodation Staff & Family

Visiting Academics Application form - Staff and family housing

Personal information

Visit details

Accommodation requirements

Children

Child 1

Child 2

Child 3

Accommodation preferences

Additional information

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