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Biological Materials - Microorganism/cell lines; Strictly Controlled Substances

Information to assist the Shopper, Budget Holder and Specialist Approver determine the appropriate Hazard Levels for requisitions made on behalf of the University. This page also explains what checks should be carried out by both the Budget Holder and the Specialist Approver as part of their responsibilities for managing the introduction of biological materials into the University.

Hazard Level      
Low Medium High Budget Holder Responsibility Specialist Approver Checks Pre-release checks

Determined by GMBSC

or by SLS approved procedure

Determined by GMBSC Determined by GMBSC

Must have authority to purchase the item following GMBSC approval or SLS approved method.

To determine the correct Hazard Level has been assigned.

To ensure that there are suitable storage facilities and that the location and facilities are suitable for the hazards that will be presented.

To consider impact on existing waste streams. Where there is no existing waste stream, the Biosafety Advisor to be contacted.

To ensure that there are local rules in place and that these are adhered to.

To obtain assurance that the checks have been made by the Budget Holder. This may involve confirming the facilities are suitable and that local rules are in place or are being drafted by the Budget Holder.

For additional advice, the Biosafety Advisor to be consulted.

Finance Officers can release LOW hazard materials but must check that the Budget Holder is approved by the GMBSC prior to releasing the order.

All MEDIUM and HIGH Hazard biological materials MUST be subject to workflow approval by the Department's Specialist Approver.