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Consumables - Drugs & Pharmaceutical Products

Information to assist the Shopper, Budget Holder and Specialist Approver determine the appropriate Hazard Levels for requisitions made on behalf of the University. This page also explains what checks should be carried out by both the Budget Holder and the Specialist Approver as part of their responsibilities for managing the introduction of drug and pharmaceutical products into the University.

Hazard Level      
Low Medium High Budget Holder Responsibility Specialist Approver Checks Pre-release checks

Not applicable

Schedule 2 to 5 Controlled Drugs Schedule 1 Controlled Drugs (see approvals required for these)

To determine the correct Hazard Level has been assigned.

To obtain formal approval by the Director of Health and Safety, for the requisition of any HIGH Hazard category material prior to placing the order. Formal risk management documentation will be required to be submitted prior to placing or approving the order on the OPeRA system.

For all MEDIUM Hazard category items, the Budget Holder must ensure that there are sufficient storage facilities for working with the material, that the environment is suitable for their use and that local rules are established and followed.

To consider impact on existing waste streams.

To obtain assurance that the checks have been made by the Budget Holder. This may involve confirming the facilities are suitable and that local rules are in place or are being drafted by the Budget Holder and that any HIGH Hazard requisitions have been approved by the Director of Health and Safety.

For additional advice, the Controlled Substances web page should be consulted.

Finance Officers to be provided with a list of Authorised Budget Holders for purchases of Strictly Controlled Substances of HIGH Hazard Level and to check this list prior to releasing the requisition.

All MEDIUM Hazard Level requisitions will be authorised by the departmental Specialist Approver.