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Auto Enrolment

The University is required by law to encourage employees and workers to make provision for their retirement by enrolling individuals into a pension scheme where they are not already in a pension scheme and meet certain criteria. This legislation is known as auto enrolment.

We will write to you if you are automatically enrolled into a scheme to provide you with all of the information that you need to know.

You can find a range of information about auto enrolment at https://www.gov.uk/workplace-pensions/joining-a-workplace-pension

However, if you have any further questions please e-mail hr.pensions@warwick.ac.uk

Pensions Automatic Re-enrolment June 2019

What is Automatic Enrolment?
The law on workplace pensions, known as Automatic Enrolment, requires employers to enrol eligible employees and workers into a qualifying pension scheme. The government is trying to encourage people to save for their retirement and so this legislation focuses on people not currently making any pension contributions.

Employees and workers not in one of the University’s pension schemes are assessed for auto enrolment into the relevant scheme using the following criteria:

  • Earning more than £833 per month
  • Aged 22 years or over
  • Under State Pension Age
  • Working, or usually working, in the United Kingdom


The Pensions Administration team writes to individuals who are automatically enrolled to notify them of this, provide details of the pension scheme that they have joined and explain how they can opt out if they wish.


Why have I been enrolled automatically into a pension scheme when I opted not to join on joining the University?
If you are a University employee who opted not to join a pension scheme when you started work with us, we are still required in law to assess you against the criteria for auto-enrolment (please see the criteria set out above). If you meet these criteria, you may be enrolled into the relevant pension scheme. The letter that you have received to notify you that you have been enrolled explains how you may choose to opt out if you wish.


I opted-out in the past - why have I been re-enrolled again?
In broad terms, an opt-out is only valid for up to three years. This is because, every three years, employers are required to re-enrol individuals into a pension scheme who meet the eligibility criteria, including those who opted out more than 12 months previously. Our most recent re-enrolment exercise took place in June 2019.

If you have left the University and re-joined at a later date then you will have been assessed as part of the normal auto-enrolment process.

How often does automatic re-enrolment occur?
Automatic re-enrolment occurs every three years. The next exercise will take place during 2022.

If I want to opt out, what do I need to do?

  • Opting out of the Universities Superannuation Scheme (USS)

If you want to opt out of being a member of USS, you will need to obtain an opt-out form from the USS website at www.uss.co.uk and return it to the address below:
Pensions Administration
University House
Kirby Corner Road
Coventry
CV4 8UW
Email: hr dot pensions at warwick dot ac dot uk

The completed opt-out form needs to be completed after the date that you are due to be enrolled automatically into a pension scheme (the first of the month in which you are identified as qualifying for enrolment). The form cannot be accepted if it is completed in anticipation of enrolment at a future date.


If you are unable to download a form, please ring 0151 478 7140 or email joiner dot support at uss dot co dot uk.

  • Opting out of the University of Warwick Pension Scheme (UPS)

If you want to opt out of UPS Heritage Defined Contribution Section, you will need to obtain an opt-out form from the scheme administrators, Zurich, by phoning 0800 917 9907 and quoting reference N10615. The completed form should then be returned to the Pensions Administration team in University House at the address shown above.

The completed opt-out form needs to be completed after the date that you are due to be enrolled automatically into a pension scheme (the first of the month in which you are identified as qualifying for enrolment). The form cannot be accepted if it is completed in anticipation of enrolment at a future date.


Where can I go for advice on whether to join?
Neither USS nor the University (including their respective advisers, administrators and employees) is authorised to advise you or otherwise influence your decision regarding participation in a pension scheme. If you require advice please contact your Independent Financial Advisor (IFA). If you do not have an IFA you may obtain independent financial advice by contacting www.unbiased.co.uk. You must arrange and pay for this yourself.


I am already receiving another occupational pension - will I be auto-enrolled?
You will still be enrolled if you meet the eligibility criteria. You will be notified in writing if this happens.

I’m on a fixed-term contract – would I still be auto-enrolled?
Yes, if you meet the eligibility criteria. Auto-enrolment legislation applies to permanent and fixed-terms employees, as well as ad-hoc, casual and temporary workers. It is meeting the criteria (set out above) which determines who is auto-enrolled rather than contractual status.


I carry out ad-hoc work for the University – what happens if I am enrolled and then next month I have no earnings?
Neither you nor the University will pay any contributions in a month that you have no earnings. However, you will remain a member of the scheme. Both contributions will re-commence when you next carry out work and receive pay.


I am already receiving my state pension - will I be automatically enrolled?
No, there is an exemption for individuals receiving their state pension. However, you can still opt in to the relevant pension scheme provided you are below age 75. Please contact the HR Pensions Administration team via hr dot pensions at warwick dot ac dot uk for further information.