Tabula release notes

We released Tabula 2019.12.3 on Wednesday 18^th December 2019. In this version:

• We replaced the manual process of uploading missed monitoring points at the end of each term. When a monitoring point is recorded as ‘Missed (unauthorised)’, it's now immediately uploaded to SITS e:Vision. Only unauthorised missed points are uploaded; authorised missed points are not. If the attendance of the point is then changed, the missed point is removed from SITS. This means that points incorrectly recorded as 'Missed (unauthorised)' can now be corrected in SITS from within Tabula.

• When you add students on a given module to a small group set, students with deleted registrations for the module are no longer included. The module filter is available when you link students to the group set by SITS query, on the Properties page.
• When a student has more than one course, personal tutors and supervisors for any 'additional' courses can now see the student in their list of tutees / supervisees. Previously, this was only true for the student's primary course.
• We fixed a bug that prevented the download of template spreadsheets for allocating personal tutors.
• The utility bar, at the top of the page, now includes a 'System status' link. This goes to the 'University of Warwick system status' page. There you'll see details of issues affecting Tabula and other Warwick applications.
• We improved the 'Contact your administrator' facility, accessed via the 'Need help?' button. Notifications of requests for help are now sent to all relevant Departmental Administrators. Previously, only the first person to be assigned that role within the department was notified. Departmental Administrators can unsubscribe from these notifications via 'Tabula settings'. If doing so means no-one in the department will receive the notifications, a warning is displayed.

We released Tabula 2019.12.2 on Thursday 12^th December 2019. In this version:

• Module registrations and marks from the previous academic year are now automatically imported. This is done hourly, along with the data for the current academic year. Changes in SITS for the previous academic year (after an exam board, for example) are now automatically shown in Tabula. Previously, this data could be imported manually, for example by creating an exam grid with the previous year's marks.
• We fixed a bug that was preventing the creation of Small Group Teaching ‘Missed event attendance by module' reports.
• We added a 'See a timetable for these students' link to the top of the pop-up that lists the students allocated to a small group. When viewing small groups, event tutors or Departmental Administrators can see this by selecting the 'n students' link. The timetable opens with all of the students in the group pre-selected in the 'Student' filter. This enables you to quickly view their combined schedule.

Please note we left out the following (relating to TAB-7916) from the release notes for Tabula 2019.12.1 (now amended):

• You can now record acute outcomes against the 'Other' mitigating circumstances assessment type. This was already possible for the 'Assignments' assessment type.

We released Tabula 2019.12.1 on Thursday 5^th December 2019. This version largely consists of work on the Tabula API and bug fixes, including:

• You can now record acute outcomes against the 'Other' mitigating circumstances assessment type. This was already possible for the 'Assignments' assessment type.

We released Tabula 2019.11.4 on Friday 29^th November 2019. In this version:

• We added a 'course occurrence' filter to exam grids. This is for courses where students can begin at different points within an academic year, for example.
• The maximum size of an assignment submission that can be checked for plagiarism by Turnitin has increased to 100MB (see Turnitin's file requirements). It was previously 40MB.
• When the assignment setting ‘Automatically check submissions for plagiarism’ is enabled, submissions are now sent to Turnitin when they are received. They were previously sent when the assignment closed. The change is to avoid delays in processing submissions now that there is a default assignment close time of 12 noon on a working day.
• For mitigating circumstances panels, the chair, secretary and members are now notified by email when:
  • The panel is created
  • Someone is added
  • Someone is removed
  • The panel name, date, time or location is changed
  • Mitigating circumstances submissions are added
• We fixed a bug affecting the adding of notes to mitigating circumstances submissions. At the same time, we made it possible to upload a file attachment as a note without including any text in the Notes box.
• Exam grids now contain a key to the codes used for mitigating circumstances gradings. The codes are A (Weak / Mild), B (Moderate), C (Severe) or R (Rejected). For acute mitigation, which will already have been taken into account, the codes become A0, B0, C0 and R0. The key is included in the onscreen preview, and in the downloadable versions of the grid.
• We fixed a bug causing attendance reports to show inaccurate personal tutor details.
• We fixed the preview text in notification emails. Preview text is the beginning of each message, displayed in your list of messages in certain email applications, such as Outlook and Gmail.

We released Tabula 2019.11.3 on Thursday 21^st November 2019. In this version:

• Small group attendance reports now include students subsequently removed from the group membership. A bug was causing the omission of such students.
• We made some changes to avoid mitigating circumstances submissions becoming 'orphaned'. For departments or sub-departments with existing submissions, it's now impossible to:
  • Disable mitigating circumstances in the department settings.
  • Remove the last Mitigating Circumstances Officer.
• Exam grids now show details of affected assessments for students with mitigating circumstances.
• Mitigating circumstances submissions now include the mitigation grading code used on exam grids. These are A (mild), B (moderate), C (severe) or R (rejected). The codes are shown in the submission alongside the text description of the grading.
• When adding permissions or assigning roles, UG and PGT students are generally no longer suggested. This is because UGs and PGTs are ineligible for department-wide roles such as Senior Tutor or Module Manager. They can still, however, be a personal tutor, marker or small group teaching event tutor.
• We improved the formatting of email notifications.
• We also improved the display of notifications in the activity stream.