What is the difference between a personal and group file space?
All students and staff can have a personal file space in Files.Warwick. You can use these to store files and share them with others. Your personal file space is created automatically when you first visit files.warwick.ac.uk.
Group file spaces are ideal for collaborative or group projects where you need to store common project documents or research data for access by group members, including members external to Warwick. We recommend using a group space for collaborative projects because you can:
- choose your own custom URL e.g.
files.warwick.ac.uk/yourproject - hand over the entire file space to another administrator, say, if you leave a group or project
Unlike personal file spaces, you need to request a group file space from IT Services.
| Feature | Personal file space | Group file space |
|---|---|---|
| Create a file space | Created automatically for any Warwick member when you first visit files.warwick.ac.uk | Request from IT Services |
| File space URL | Generated automatically based on your name | You can request your own custom URL (subject to approval) |
| Change the file space URL | No | Request from IT Services |
| Share files with Warwick members | Yes | Yes |
| Share files with web groups | Yes | Yes |
| Share files with external users | Yes | Yes |
| Share files with any email address | Yes | Yes |
| Add a file space administrator | Yes | Yes |
| Remove a file space administrator | Yes | Yes |
| Default storage quota | 2 GB | 2 GB |
| Increase storage quota | Request from IT Services | Request from IT Services |
| Maximum file size | 4.5 GB | 4.5 GB |
| Upload and download via HTTPS | Yes | Yes |
| File encryption | No | No |
| Transfer files via SFTP | No | No |
Phasing out of Files.Warwick
- Files.Warwick no longer receives regular updates and we plan to phase it out over time.
- There is no date set for this yet - we will provide plenty of notice.
- Support and guidance will be available
in the coming months for your transition to one of the options below.
To store and share files safely and securely, we recommend you use one of the University's approved alternatives:
As in Files.Warwick, both of these platforms enable you to share files with people external to the University, if necessary.