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Manage External User group membership

To manage group membership, you need to be a group owner. You can see the groups you own on the External Users home page at https://ext-users.warwick.ac.uk.

In this article:

Add an External User to a group

  1. Go to https://ext-users.warwick.ac.uk.
  2. Select the link to the relevant group in the list of groups you own.
  3. Select Add user:

    Add user to group

  4. Enter the details to create an External User in this group.
  5. When you have entered all the details, select Add. The new External User is now displayed in your group.

Move External Users to another group

Note: you can move External Users only to groups that you own.
  1. Go to https://ext-users.warwick.ac.uk.
  2. Under Actions, select List all users.
  3. Select the checkbox next to the External User you want to move. You can select more than one.
  4. In the toolbar, select Move to group:

    Move to group

  5. Choose the destination group in the Move to drop-down list:

    Choose the group to move to

  6. Select Confirm.

Delete an External User

Caution: deleting an External User is permanent and cannot be undone.
  1. Go to https://ext-users.warwick.ac.uk.
  2. Under Actions, select List all users.
  3. Select the checkbox next to the External User you want to delete. You can select more than one.
  4. In the toolbar, select Delete users:

    Delete users

  5. In the Delete user pop-up window, select Confirm.

Change the group owner

Note: a group can have one or more owners. To successfully add an owner to a group, the new owner must also have access to the External Users system.
  1. Go to https://ext-users.warwick.ac.uk.
  2. In the list of groups, select the link to the group you want to update.
  3. In the toolbar, select Edit owner:

    Edit group owner

  4. The Edit owners pop-up window appears. To add a new owner, enter their name in the Lookup creators box.
  5. Select the Add owner link next to their name:

    Look up new owner

  6. Select Save changes.

Related articles

View, create, rename or delete External User groups

Edit an External User code expiry date

Export an External User group to the WebGroups system

Support

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Email webteam at warwick dot ac dot uk