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Insert a link to a file

You can insert links in web pages for visitors to download files.

Note: publishing information on web pages rather than via linked documents should be the default approach, as it's better for accessibility. Linking to documents is more appropriate for long-form content intended for reading at length offline, such as research papers or brochures.

To insert a link to a file – for example, a PDF or Microsoft Office document:

  1. Go to the page where you want to insert a link.
  2. Go to Edit > Edit centre content or Edit right content.
  3. Position your cursor in the visual editor where you want to insert the link.
  4. Select the Link button in the toolbar. Alternatively, right-click in the visual editor and select Link.
  5. If you have already uploaded the file to SiteBuilder, browse to the file on the This web site tab and select it. In the Caption box, enter the text you want to display as the link:

    Select a file in the Link picker window

    Alternatively, to upload the file now, select the Your computer tab, attach the file and enter a Caption for the link:

    Upload a file in the Link picker window

  6. Select the Select button.
  7. The link appears in the visual editor with the Caption you specified. You can edit the link caption text in the visual editor.

    Note: it's good practice to let visitors know that selecting a link results in something other than opening a web page. To do this, we recommend adding a document icon within the link caption text.

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