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Privacy notices

In line with the latest data protection legislation, it's necessary for the University to be open about the data we collect about people and how we use it. Ideally, the privacy notice should advise people who submit the form:

  • what personal data you are collecting about them
  • why you are collecting the personal data or what you intend to do with it
  • your lawful basis for collecting the personal data
  • who can access the personal data, including any third parties
  • whether their personal data will be transferred outside of the UK
  • whether they are legally or contractually obliged to provide their personal data
  • whether their personal data will be used in automated decision-making or profiling
  • details of how they can access their data subject rights
  • how long you expect to keep the data

When you create a new form, there's a default privacy notice at the bottom of the form:

This form is anonymous. No data which personally identifies you is collected on the form, and the data you provide is used solely to help us improve the delivery of our courses.

It's not possible to remove the privacy notice or change its position within the form, but you can edit the text to suit your form's purpose.

To edit the privacy notice:

    1. Browse to the form you want to edit.
    2. Go to Edit > Edit formsbuilder page.
    3. Select the edit icon alongside the privacy notice:

      Edit button displayed in form options

    4. The Edit your privacy notice page appears:

      Edit your privacy notice screen

    5. You can reuse or adapt sample notices. To do so, choose one from the Sample notices drop-down list.

      Important: you should only use the Anonymous form option if your form collects no personal data, including names or University IDs.

    6. In the Your notice box, edit the text so that it accurately reflects your department's position. For guidance on preparing a privacy notice, please see the guidance from Legal and Compliance Services.
    7. When you have finished editing the notice, select Save.

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