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Create or edit a resource

When you first create a resource bookings page, one resource is available to book by default. Rather than create another bookings page for a second resource, you can show multiple resources on one bookings page. This can help visitors compare the availability of resources on the same web page.

This article covers how to:

  • add a new resource
  • edit an existing resource
  • capture additional information from the person booking a resource
  • control what information about current bookings visitors to your page can see
  1. Go to your bookings page.
  2. Go to Manage resources > Settings:

    Manage resources menu

  3. In the Resources section, select Add a resource. To edit the details of an existing resource, select the edit button at the right-hand side.

    Add a resource button

  4. In the Add resource pop-up window, enter the Resource name. The name appears in a tab above the calendar. We recommend that you use a short name to keep the bookings page layout concise.
  5. Enter a short Resource description to add extra detail. The text is visible to visitors in the Make booking pop-up window. For example, in the following image: the Resource name is ‘Bruker D5005 (Anywyn)’; the Resource description is ‘Bruker D5005 (Anywyn) with 2016 panoptical zoomifier’.

    Example resource name and description text

  6. It's possible for a slot to have multiple bookings. To enable more than one person to book a resource at the same time, choose a number from the Permitted bookings per slot drop-down list.
  7. Specify whether bookings require approval or not by selecting the appropriate radio button.
  8. If you require information from the person booking a resource, you can include an extra text box on the booking form. For example, you may require those booking a meeting space to enter an event title such as ‘Postgraduate reading group’. Under the Booking form options, to add a mandatory field select Display this field.
  9. Enter a label in the Field title text box – for example, Title’:

    Define the booking form fields

  10. Optionally, to capture further information in the booking form, you can show another text box. To do this, under Additional information select Display this field.
  11. If you selected this option, tell visitors what information you require. For example, ‘Please state your reasons for booking’. Enter the prompt in the Text box instructions box.
  12. Choose whether to make the Additional information text box mandatory or not by selecting the Make this field required checkbox.
  13. Under the Booking display options, optionally, choose what information you display to visitors about existing bookings by selecting an option from the Details to display to users drop-down list. If you choose No details, a booked resource shows the text ‘Booked’ to visitors. You can also choose to display further information – for example, the name and title, if you specified these options in steps 8-9 – of bookings to visitors.
  14. Optionally, select Allow viewers to view full booking details.
  15. Choose an option from the Details to display to administrator drop-down list to specify how much information you wish yourself and any other administrators to see about each booking.
  16. When you have finished specifying the settings, select Add Resource.

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