Review and approve bookings
For each resource, you can specify whether or not a booking requires approval before the booking is confirmed. This can be useful when, for example, those using a resource need supervision or you wish to reserve use of a room for certain meetings. There are three stages:
Edit resource settings
- Go to your bookings page.
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Go to Manage resources > Settings:
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In the Resources seciton, select the Edit resource button for the relevant resource:
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In the Edit resource pop-up window, select Bookings must be approved:
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Select the Edit resource button at the bottom of the pop-up window.
- Select Save changes.
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When someone makes a booking for this resource, they recieve an email explaining that the booking is not yet approved. The booking page displays Awaiting confirmation on the relevant slot:
Approve or decline a single booking
Tip: Turn on notifications to receive an email when someone books a resource that requires approval.
Note: To approve bookings, you must have edit or admin permissions for the resource bookings page.
- Go to the bookings page.
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Select the Approve/decline booking button for the booking you wish to review:
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Review the booking details, and use the radio buttons to Approve this booking or Decline this booking. You can optionally enter a message that will be sent to the booker - for example, to provide a reason when declining a booking.
- Select the Approve/decline booking button. The booker receives another email informing them of your decision
Approve multiple bookings
- Go to the bookings page.
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Go to Manage resources > Approve multiple bookings.
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Select the Approved checkbox for any bookings you want to approve:
- Select Approve bookings.
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