Athletics track hire application form

Application for athletics track hire

Name of group/club society:

Contact name:

Phone:

Address line 1:

Address line 2:

Town or city:

Postcode:

Email:

Event details

Title of event:

Date of event:

Purpose of event:

Start time:

Finish time:

Please note: times must include preparation and clear out.

Please give details of any external agencies involved in the event (i.e. entertainment, sales and services)

Other external agencies:

Number of participants:

Number of spectators:

Number of disabled participants/users:

Facility type (eg. Sports Hall):

Set up requirements:

Special disability requirements:

First aid

You may be required to provide extra first aid provision for your booking. Warwick Sport will inform you if additional provision is required after reviewing your booking. If you are providing your own first aid, please give details of all First Aiders or First Aid Companies involved.

Yes

Media requirements

If required, please state what time the item is required and leave blank if not needed. Additional costs may apply.

Flip chart:

Speakers and microphone:

White board:

Date projector:

Other – please specify:

Equipment requirements

If required, Please state the number and size of each item required. Additional costs may apply.

Discus:

Hammer:

Javelin:

Shot:

Number of lanes required:

Hurdles 75m

Hurdles 80m

Hurdle 100m:

Hurdles 110m:

Hurdles 200m:

Hurdles 400m:

High jump:

Long jump:

Triple jump:

Pole vault:

Batons:

Steeplechase:

Starting blocks:

Lights:

Measuring tape:

Groundsman (extra charge):

Other – please specify:

Agreement

Please read the additional terms and conditions of use before signing.

Yes

Signed:

Date:

Public liability policy held

Yes

If yes, this section must be completed.

Name of company:

Policy number:

Limit of indemnity:

Expiry date:

Signature:

Date:

Cancellation and liability

Please see terms and conditions for all cancellation policies and public liability policies. Amendments should be advised in advance and in writing with confirmation acknowledged.

Privacy notice

By submitting this form I agree, on behalf of my organisation and those using the facilities, that social distancing and other measures in line with the most up to date policies of the University of Warwick, National Governing Bodies for Sport, and the Government will be adhered to. I understand that my booking includes use of the named pitch only and there will be no access to changing facilities, toilets, or other amenities. I agree to maintain a record of attendees to each session and supply this to Warwick Sport if required for track and trace measures in relation to Covid-19.

Your data will be held securely by Warwick Sport and only used to contact you with regards to this facility hire. We will contact you using the details provided. View the full details of our privacy policy.

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University's Data Protection webpages provide further information on your rights and how the University processes personal data. If you wish to submit a data subjects rights request, make a complaint or report a suspected personal data breach, please contact the University’s Data Protection Officer by email at infocompliance@warwick.ac.uk.

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Warwick Sport

Athletics track hire application form

Application for athletics track hire

Event details

First aid

Media requirements

Equipment requirements

Agreement

Public liability policy held

Cancellation and liability

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