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Warwick Sport

Personal Emergency Evacuation Plan

What is a Personal Emergency Evacuation Plan (PEEP)?

A PEEP is a bespoke 'escape plan' for individuals who may not be able to reach an ultimate place of safety unaided or within a satisfactory period of time in the event of any emergency.

All new members within Warwick Sport should inform staff of any disability that may require a PEEP and are required to complete the Independent Assessment Tool below. The Independent Assessment Tool is available for all members to identify the appropriate emergency response guidance in relation to their level of independence. Please complete the form below, which will help us establish any management procedures and practical assistance required:

Select the option that applies to you (required)

Once you have submitted the information, it will be evaluated and a member of our team will be in touch to either provide you with advice or, where deemed necessary, to arrange a Personal Emergency Evacuation Plan (PEEP).

a. Are you able to hear a conventional fire alarm signal and evacuate the building, by moving horizontally and vertically through the building unassisted, to an external assembly point? (required)
b. Have you any form of hearing impairment? (required)
c. Can you hear the fire alarm in normal circumstances? (required)
d. Have you any form of visual impairment? (required)
e. Would your level of visual impairment mean you would have difficulty leaving a building unassisted? (required)
f. Have you any form of mobility impairment? (required)
g. Is there a medical reason why it would not be possible to transfer you from your wheelchair into an Evacuation Chair? (required)

Once you have submitted the information, it will be evaluated and a member of the Disability Services Team will be in touch to either provide you with advice, or where deemed necessary, to arrange a Personal Emergency Evacuation Plan (PEEP).

Privacy notice

Warwick Sport will process your personal data, name, contact details, health information and needs, solely for the purpose of your safety while in Warwick Sport buildings.

The legal basis for processing this personal data is because it is a legal obligation and also in order to protect the vital interests of the data subject or of another natural person.

Your personal data will not be shared or disclosed to any third parties external to Warwick Sport. Your personal data will not be transferred outside of the EEA, will be kept securely by Warwick Sport and will be retained in accordance with the period stipulated in the University of Warwick Records Retention Schedule.

Warwick Sport is the Data Controller of this information and is committed to protecting the rights of individuals in line with Data Protection Legislation. Please visit Warwick Sport’s Privacy Policy. For further information in relation to your rights and how the University processes your personal data. The University’s Data Protection Officer can be contacted through DPO@warwick.ac.uk or infocompliance@warwick.ac.uk and any requests or complaints should be made in writing to the University’s Data Protection Officer.

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University's Data Protection webpages provide further information on your rights and how the University processes personal data. If you wish to submit a data subjects rights request, make a complaint or report a suspected personal data breach, please contact the University’s Data Protection Officer by email at infocompliance@warwick.ac.uk.

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