Vice-Chancellor expenses and travel/subsistence August 2017 to July 2018

This statement is intended to be read in conjunction with the University of Warwick’s financial statements. We publish this information on a voluntary basis in order to provide details of the travel, accommodation and subsistence costs for the Vice-Chancellor Stuart Croft in the course of performing his duties for the University. Details of the total emoluments including salary, pension and benefits in kind for the Vice-Chancellor are published in the University’s financial accounts.

Details of the expenses claimed by lay members of the University Council, who are unremunerated, in the course of their Council and statutory business responsibilities, are also published annually by the University.

For the post of Vice-Chancellor, the proposed purpose and duration of all overseas trips are approved in advance by the Pro-Chancellor and Chair of Council. All expense claims and travel and subsistence costs are checked by an authorised signatory before approval in accordance with the University's financial regulations.

Notes

1. Travel
This includes air, rail and road travel. Due to the amount of travel that the Vice-Chancellor is required to undertake and that he is required to work while he travels, the University permits under the terms of the Vice-Chancellor’s contract business class travel.

2. Purpose
Commitments include but are not exclusive to:

University business such as meetings with partner organisations, promotion of the University in key recruitment markets, alumni engagement events and fundraising, and higher education sector meetings;
Participation in governmental events overseas – both UK ministerial visits and foreign government invitations;
Other professional commitments such as external speaking, board membership or meeting engagements (some of which are reimbursed by the organisers).

3. Accommodation
<5 indicates where an overseas trip is up to and including five days’ duration; >5 indicates where a trip is more than five days’ duration.

4. Reimbursable costs
This includes where travel, accommodation or subsistence costs are associated with the VC’s professional commitments not directly associated with the University and these are eligible to be reclaimed by the University. It also includes where the VC has made a personal contribution to the costs of an engagement. Where costs have been paid directly by an external organisation, these are not listed.

Month by month breakdown

Month	Location	Purpose	Nature of cost and duration as applicable	Nights Accommodation	Amount (£)
Aug-17	London	Stakeholder Meetings	Travel (road/rail/air travel)		71.38
			Hospitality		219.13
Aug 17 total					290.51
Sep-17	London	External Boards/Stakeholder Meetings	Travel (road/rail/air travel)		189
			Hospitality		181
			Accommodation	3	536
	Brussels	External Boards	Travel (road/rail/air travel)		28
	Paris	Stakeholder Meetings	Accommodation	1	92
	Birmingham	External Boards	Travel (road/rail/air travel)		24
Sept 17 total					1,025.64
Oct-17	London	External Boards/Stakeholder Meetings	Travel (road/rail/air travel)		10.78
			Hospitality		54
			Accommodation	1	161
	Tallinn	External Boards	Travel (road/rail/air travel)		289
			Accommodation	5	367.23
Oct 17 total					882.01
Nov-17	Venice	Stakeholder Meetings	Travel (road/rail/air travel)		205.17
	London	Stakeholder Meetings/External Boards	Travel (road/rail/air travel)		102.80
			Accommodation	2	332.77
Nov 17 total					640.74
Dec-17	Hong Kong	External Boards/Alumni Events/Stakeholder Meetings	Travel (road/rail/air travel)		2,310.33
			Accommodation	3	429.72
	London	Stakeholder Meetings/External Boards	Accommodation	1	169.78
Dec 17 total					2909.83
Jan-18	London	Stakeholder Meetings/External Boards	Travel (road/rail/air travel)		117.86
			Hospitality		37.95
			Accommodation	1	130
Jan 18 total					285.81
Feb-18	London	Stakeholder Meetings	Travel (road/rail/air travel)		207.25
			Hospitality		42.18
			Accommodation	2	186.49
	Geneva	Stakeholder Meeting/External Boards	Travel (road/rail/air travel)		143.87
			Accommodation	1	140.24
Feb 18 total					843.15
Mar-18	London	Stakeholder Meeting/External Boards	Travel (road/rail/air travel)		134.95
			Accommodation	1	175
Mar 18 total					309.95
Apr-18	London	Stakeholder Meetings/External Boards	Travel (road/rail/air travel)		131.50
			Hospitality		120.76
			Accommodation	1	164.16
Apr 18 total					416.42
May-18	Beijing	Stakeholder Meetings/Alumni Event	Travel (road/rail/air travel)		2,519.44
			Accommodation	1	180
	Madrid	Stakeholder Meetings/External Boards	Travel (road/rail/air travel)		290.15
			Hospitality		6.17
	London	Stakeholder Meetings/External Boards	Travel (road/rail/air travel)		51.50
May 18 total					3,047.26
Jun-18	Brussels	Stakeholder Meetings/Alumni Event	Travel (road/rail/air travel)		222.30
	Paris	Stakeholder Meetings/External Boards	Travel (road/rail/air travel)		105.75
Jun 18 total					328.05
Jul-18	London	Stakeholder Meetings/External Boards	Travel (road/rail/air travel)		73.50
			Accommodation	1	175.95
Jul 18 total					249.45
Grand Total Aug 17 - Jul 18					11,228.82

Total by type of spend

	Aug-17	Sep-17	Oct-17	Nov-17	Dec-17	Jan-18	Feb-18	Mar-18	Apr-18	May-18	Jun-18	Jul-18	2017-18
Accommodation	0	628	528.23	332.77	599.5	130	449.85	175	164.14	180	0	175.95	3363.5
Hospitality	219.13	181	54	0	0	37.95	42.18	0	120.76	6.17	0	0	661.19
Travel (road/rail)	71.38	217	299.78	102.8	0	117.86	207.25	134.95	131.50	51.5	328.05	73.5	1735.6
Travel (air)	0	0	0	205.17	2310.33	0	143.87	0	0	2809.6	0	0	5468.9
Total by month	290.51	1025.74	882.01	640.74	2909.83	285.81	843.15	309.95	416.42	3047.2	328.05	249.45	11,228.82

Accommodation	No Nights	Total cost	Average Cost per night
In UK	13	2153.66	165.66
Overseas	11	1208.95	109.90
Total	24	3362.61	140.11