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Job Related Expenses 2017 - 2018

Vice-Chancellor expenses and travel/subsistence August 2017 to July 2018

This statement is intended to be read in conjunction with the University of Warwick’s financial statements. We publish this information on a voluntary basis in order to provide details of the travel, accommodation and subsistence costs for the Vice-Chancellor Stuart Croft in the course of performing his duties for the University. Details of the total emoluments including salary, pension and benefits in kind for the Vice-Chancellor are published in the University’s financial accounts.

Details of the expenses claimed by lay members of the University Council, who are unremunerated, in the course of their Council and statutory business responsibilities, are also published annually by the University.

For the post of Vice-Chancellor, the proposed purpose and duration of all overseas trips are approved in advance by the Pro-Chancellor and Chair of Council. All expense claims and travel and subsistence costs are checked by an authorised signatory before approval in accordance with the University's financial regulations.

Notes

1. Travel
This includes air, rail and road travel. Due to the amount of travel that the Vice-Chancellor is required to undertake and that he is required to work while he travels, the University permits under the terms of the Vice-Chancellor’s contract business class travel.

2. Purpose
Commitments include but are not exclusive to:

University business such as meetings with partner organisations, promotion of the University in key recruitment markets, alumni engagement events and fundraising, and higher education sector meetings;
Participation in governmental events overseas – both UK ministerial visits and foreign government invitations;
Other professional commitments such as external speaking, board membership or meeting engagements (some of which are reimbursed by the organisers).

3. Accommodation
<5 indicates where an overseas trip is up to and including five days’ duration; >5 indicates where a trip is more than five days’ duration.

4. Reimbursable costs
This includes where travel, accommodation or subsistence costs are associated with the VC’s professional commitments not directly associated with the University and these are eligible to be reclaimed by the University. It also includes where the VC has made a personal contribution to the costs of an engagement. Where costs have been paid directly by an external organisation, these are not listed.

Month by month breakdown

Month Location Purpose Nature of cost and duration as applicable Nights Accommodation Amount (£)
Aug-17 London Stakeholder Meetings Travel (road/rail/air travel)   71.38
Hospitality   219.13
  Aug 17 total 290.51
Sep-17 London External Boards/Stakeholder Meetings Travel (road/rail/air travel)   189
Hospitality   181
Accommodation 3 536
Brussels External Boards Travel (road/rail/air travel)   28
Paris Stakeholder Meetings Accommodation 1 92
Birmingham External Boards Travel (road/rail/air travel)   24
    Sept 17 total 1,025.64
Oct-17 London External Boards/Stakeholder Meetings Travel (road/rail/air travel)   10.78
Hospitality   54
Accommodation 1 161
Tallinn External Boards Travel (road/rail/air travel)   289
Accommodation 5 367.23
 Oct 17 total 882.01
Nov-17 Venice Stakeholder Meetings Travel (road/rail/air travel)   205.17
London Stakeholder Meetings/External Boards Travel (road/rail/air travel)   102.80
Accommodation 2 332.77
Nov 17 total 640.74
Dec-17 Hong Kong External Boards/Alumni Events/Stakeholder Meetings Travel (road/rail/air travel)   2,310.33
Accommodation 3 429.72
London Stakeholder Meetings/External Boards Accommodation 1 169.78
Dec 17 total 2909.83
Jan-18 London Stakeholder Meetings/External Boards Travel (road/rail/air travel)   117.86
Hospitality   37.95
Accommodation 1 130
Jan 18 total 285.81
Feb-18 London Stakeholder Meetings Travel (road/rail/air travel)   207.25
Hospitality   42.18
Accommodation 2 186.49
Geneva Stakeholder Meeting/External Boards Travel (road/rail/air travel)   143.87
Accommodation 1 140.24
Feb 18 total 843.15
Mar-18 London Stakeholder Meeting/External Boards Travel (road/rail/air travel)   134.95
Accommodation 1 175
Mar 18 total 309.95
Apr-18 London Stakeholder Meetings/External Boards Travel (road/rail/air travel)   131.50
Hospitality   120.76
Accommodation 1 164.16
Apr 18 total 416.42
May-18 Beijing Stakeholder Meetings/Alumni Event Travel (road/rail/air travel)
2,519.44
Accommodation 1 180
Madrid Stakeholder Meetings/External Boards Travel (road/rail/air travel)   290.15
Hospitality   6.17
London Stakeholder Meetings/External Boards Travel (road/rail/air travel)   51.50
May 18 total 3,047.26
Jun-18 Brussels Stakeholder Meetings/Alumni Event Travel (road/rail/air travel)   222.30
Paris Stakeholder Meetings/External Boards Travel (road/rail/air travel)   105.75
Jun 18 total 328.05
Jul-18 London Stakeholder Meetings/External Boards Travel (road/rail/air travel)   73.50
Accommodation 1 175.95
Jul 18 total 249.45
Grand Total Aug 17 - Jul 18 11,228.82

Total by type of spend

  Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18  2017-18
Accommodation 0 628 528.23 332.77 599.5 130 449.85 175 164.14 180 0 175.95 3363.5
Hospitality 219.13 181 54 0 0 37.95 42.18 0 120.76 6.17 0 0 661.19
Travel (road/rail) 71.38 217 299.78 102.8 0 117.86 207.25 134.95 131.50 51.5 328.05 73.5 1735.6
Travel (air) 0 0 0 205.17 2310.33 0 143.87 0 0 2809.6 0 0 5468.9
Total by month 290.51 1025.74 882.01 640.74 2909.83 285.81 843.15 309.95 416.42 3047.2 328.05 249.45 11,228.82

Accommodation No Nights Total cost Average Cost per night
In UK 13 2153.66 165.66
Overseas 11 1208.95 109.90
Total 24 3362.61 140.11