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Job Related Expenses 2018-2019

Vice-Chancellor expenses and travel/subsistence August 2018 to July 2019

This statement is intended to be read in conjunction with the University of Warwick’s financial statements. We publish this information on a voluntary basis in order to provide details of the travel, accommodation and subsistence costs for the Vice-Chancellor Stuart Croft in the course of performing his duties for the University. Details of the total emoluments including salary, pension and benefits in kind for the Vice-Chancellor are published in the University’s financial accounts.

Details of the expenses claimed by lay members of the University Council, who are unremunerated, in the course of their Council and statutory business responsibilities, are also published annually by the University.

For the post of Vice-Chancellor, the proposed purpose and duration of all overseas trips are approved in advance by the Pro-Chancellor and Chair of Council. All expense claims and travel and subsistence costs are checked by an authorised signatory before approval in accordance with the University's financial regulations.

Notes

1. Travel
This includes air, rail and road travel. Due to the amount of travel that the Vice-Chancellor is required to undertake and that he is required to work while he travels, the University permits under the terms of the Vice-Chancellor’s contract business class travel.

2. Purpose
Commitments include but are not exclusive to:

University business such as meetings with partner organisations, promotion of the University in key recruitment markets, alumni engagement events and fundraising, and higher education sector meetings;
Participation in governmental events overseas – both UK ministerial visits and foreign government invitations;
Other professional commitments such as external speaking, board membership or meeting engagements (some of which are reimbursed by the organisers).

3. Accommodation
<5 indicates where an overseas trip is up to and including five days’ duration; >5 indicates where a trip is more than five days’ duration.

4. Reimbursable costs
This includes where travel, accommodation or subsistence costs are associated with the VC’s professional commitments not directly associated with the University and these are eligible to be reclaimed by the University. It also includes where the VC has made a personal contribution to the costs of an engagement. Where costs have been paid directly by an external organisation, these are not listed.

Month Location Purpose Nature of cost and duration as applicable Amount (£)

Aug-18

London

Travel (road/rail/air travel)

Train and Taxi

182

 

Aug-2018 total

 

182

Sep-18

London

Hospitality

 

34

 

 

Accommodation

 

168

 

 

Travel (road/rail/air travel)

Train and Taxi

76

 

Shanghai

Travel (road/rail/air travel)

International return flight

2061

 

Sept 18 total

 

2339

Oct-18

London

Hospitality

 

44

 

 

Accommodation

 

165

 

 

Travel (road/rail/air travel)

Train and Taxis

72

 

Brussels

Travel (road/rail/air travel)

Taxis

50

 

 

Accommodation

 

8

 

Vienna

Travel (road/rail/air travel)

Return flights and Taxis

178

 

Oct 2018 total

 

517

Nov-18

Hong Kong

Travel (road/rail/air travel)

Taxis

77

 

Paris

Travel (road/rail/air travel)

Parking costs

24

 

Nov 2018 total

 

101

Dec-18

London

Travel (road/rail/air travel)

London Tube

7

 

 

Accommodation

 

170

 

Ljubljana

Travel (road/rail/air travel)

Car parking

24

 

 

Hospitality

 

40

 

Birmingham

Travel (road/rail/air travel)

Car hire

228

 

Dec 2018 total

 

469

Jan-19

 

 

 

 

 

Jan 2019 total

 

0

Feb-19

London

Travel (road/rail/air travel)

Train

66

Hospitality

 

49

 

 

Accommodation

 

170

 

Brussels

Travel (road/rail/air travel)

Trains - Eurostar

769

 

Feb 2019 total

 

1054

Mar-19

Brussels

Travel (road/rail/air travel)

Trains - Eurostar

73

Hospitality

 

5

 

Glasgow

Travel (road/rail/air travel)

Return flights & Taxis

181

 

Mar 2019 total

 

259

Apr-19

London

Accommodation

 

167

Travel (road/rail/air travel)

Train and Tube journeys

175

 

Singapore and Kuala Lumpur

Accommodation

 

450

 

 

Travel (road/rail/air travel)

International return flights

3227

 

April 2019 total

 

4019

May-19

Kuala Lumpur

Accommodation

 

348

 

London

Travel (road/rail/air travel)

Trains

91

 

Shanghai

Accommodation

 

390

 

 

Travel (road/rail/air travel)

Chinese Visa Costs

542

 

Tubingen

Travel (road/rail/air travel)

Return bus journeys to airport

6

 

May 2019 total

 

1377

Jun-19

London

Accommodation

 

307

 

 

Hospitality

 

171

 

Tubingen

Travel (road/rail/air travel)

Return flights and car parking

233

 

Jun 2019 total

 

711

Jul-19

London

Hospitality

 

53

 

 

Travel (road/rail/air travel)

Trains

222

 

Brussels

Travel (road/rail/air travel)

Trains - Eurostar

264

 

Coventry

Travel (road/rail/air travel)

Taxis from Station to University

21

 

Jul 2019 total

 

560

Total 2018-19

 

11,588

 

Aug-18

Sep-18

Oct-18

Nov-18

Dec-18

Jan-19

Feb-19

Mar-19

Apr-19

May-19

Jun-19

Jul-19

 2018-19

Accommodation

 

168

173

 

170

 

170

 

617

738

307

 

2343

Hospitality

 

34

44

 

40

 

49

5

 

 

171

53

396

Travel (road/rail)

182

76

211

101

259

 

835

117

175

97

60

507

3324

Travel (air)

 

2061

89

 

 

 

 

137

3227

542

173

 

5535

Total by month

182

2339

517

101

469

0

1054

259

4019 

1377

711

560

11,588

 

Accommodation

No Nights

Total cost

Average Cost per night

 

 

 

 

In UK

7

1,147

163

Overseas

6

1,196

199

 

13

2,343

180

Total