Vice-Chancellor expenses and travel/subsistence August 2016 to July 2017

This statement is intended to be read in conjunction with the University of Warwick’s financial statements for the period August 2016 to July 2017. We publish this information on a voluntary basis in order to provide details of the travel, accommodation and subsistence costs for the Vice-Chancellor Stuart Croft in the course of performing his duties for the University. Details of the total emoluments including salary, pension and benefits in kind for the Vice-Chancellor are published in the University’s financial accounts.

Details of the expenses claimed by lay members of the University Council, who are unremunerated, in the course of their Council and statutory business responsibilities, are also published annually by the University.
For the post of Vice-Chancellor, the proposed purpose and duration of all overseas trips are approved in advance by the Pro-Chancellor and Chair of Council. All expense claims and travel and subsistence costs are checked by an authorised signatory before approval in accordance with the University's financial regulations.

Notes

1. Travel
This includes air, rail and road travel. Due to the amount of travel that the Vice-Chancellor is required to undertake and that he is required to work while he travels, the University permits under the terms of the Vice-Chancellor’s contract business class travel.

2. Purpose
Commitments include but are not exclusive to:

• University business such as meetings with partner organisations, promotion of the University in key recruitment markets, alumni engagement events and fundraising, and higher education sector meetings;
• Participation in governmental events overseas – both UK ministerial visits and foreign government invitations;
• Other professional commitments such as external speaking, board membership or meeting engagements (some of which are reimbursed by the organisers).

3. Accommodation
<5 indicates where an overseas trip is up to and including five days’ duration; >5 indicates where a trip is more than five days’ duration.

4. Reimbursable costs
This includes where travel, accommodation or subsistence costs are associated with the VC’s professional commitments not directly associated with the University and these are eligible to be reclaimed by the University. It also includes where the VC has made a personal contribution to the costs of an engagement. Where costs have been paid directly by an external organisation, these are not listed.

Breakdown by month

Month	Location	Purpose	Nature of cost and duration as applicable	NightsAccom	Amount (£)
Aug-16					-
			Aug 2016 total	0
Sep-16	London	Meetings	Travel (road/rail/air travel)		8
			Accommodation	1	176
			Hospitality		149
			Sept 2016 total	333
Oct-16	London	Meetings	Accommodation	1	164
			Hospitality		127
			Travel (road/rail/air travel)		16
	Shanghai	Meetings/Alumni events	Travel (road/rail/air travel)		1,733
			Accommodation	2	336
			Hospitality		114
			Oct 2016 total	2,490
Nov-16	London	Meetings	Accommodation	3	528
			Travel (road/rail/air travel)		148
	Singapore	Meetings/Alumni events	Travel (road/rail/air travel)		1,733
			Accommodation	4	725
	Brussels	Meetings	Travel (road/rail/air travel)		526
			Accommodation	4	675
			Hospitality		10
	Birmingham	Meetings	Travel (road/rail/air travel)		54
			Nov 2016 total	4,399
Dec-16	Melbourne	Renewal of MoU	Accommodation	4	882
			Travel (road/rail/air travel)		4,079
	London	Meetings	Accommodation	2	317
			Travel (road/rail/air travel)		228
			Dec 2016 total	5,506
Jan-17	London	Meetings	Accommodation	1	168
			Jan 2017 total	168
Feb-17	London	Meetings	Accommodation	1	168
			Hospitality		137
			Travel (road/rail/air travel)		12
			Feb 2017 total	317
Mar-17	London	Meetings	Accommodation	1	170
			Hospitality		394
			Mar 2017 total	564
Apr-17	Paris	Meetings	Accommodation	1	153
			Travel (road/rail/air travel)		100
			Hospitality		162
			April 2017 total		415
May-17	London	Meetings	Accommodation	2	352
			Hospitality		174
			Travel (road/rail/air travel)		183
			May 2017 total	709
Jun-17	London	Meetings	Accommodation	1	237
			Hospitality		295
			Travel (road/rail/air travel)		296
	Sacremento	Meetings	Travel (road/rail/air travel)		11
			Hospitality		54
	Brussels	Meetings	Hospitality		9
			Travel (road/rail/air travel)		17
	Birmingham	Meetings	Travel (road/rail/air travel)		36
			Jun 2017 total		955
Jul-17	London	Meetings	Travel		437
	Birmingham	Meetings	Travel (road/rail/air travel)		12
			Jul 2017 total	449
			Total 2016-17	16,305

Total by type of spend (£)

	Aug-16	Sep-16	Oct-16	Nov-16	Dec-16	Jan-17	Feb-17	Mar-17	Apr-17	May-17	Jun-17	Jul-17	2016-17
Accommodation		176	500	1,928	1,199	168	168	170	153	352	237		5,051
Hospitality		149	241	10			137	394	162	174	358		1,625
Travel (road/rail)		8	16	413	228		12		100	183	360	449	1,769
Travel (air)			1,733	2,048	4,079								7,860
Total by month	-	333	2,490	4,399	5,506	168	317	564	415	709	955	449	16,305

Accommodation	No nights	Total cost (£)	Average cost per night (£)
In UK	16	2,768	173
Overseas	12	2,282	190
Total	28	5,050	180