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Job Related Expenses 2016 - 2017

Vice-Chancellor expenses and travel/subsistence August 2016 to July 2017

This statement is intended to be read in conjunction with the University of Warwick’s financial statements for the period August 2016 to July 2017. We publish this information on a voluntary basis in order to provide details of the travel, accommodation and subsistence costs for the Vice-Chancellor Stuart Croft in the course of performing his duties for the University. Details of the total emoluments including salary, pension and benefits in kind for the Vice-Chancellor are published in the University’s financial accounts.

Details of the expenses claimed by lay members of the University Council, who are unremunerated, in the course of their Council and statutory business responsibilities, are also published annually by the University.
For the post of Vice-Chancellor, the proposed purpose and duration of all overseas trips are approved in advance by the Pro-Chancellor and Chair of Council. All expense claims and travel and subsistence costs are checked by an authorised signatory before approval in accordance with the University's financial regulations.

Notes

1. Travel
This includes air, rail and road travel. Due to the amount of travel that the Vice-Chancellor is required to undertake and that he is required to work while he travels, the University permits under the terms of the Vice-Chancellor’s contract business class travel.

2. Purpose
Commitments include but are not exclusive to:

  • University business such as meetings with partner organisations, promotion of the University in key recruitment markets, alumni engagement events and fundraising, and higher education sector meetings;
  • Participation in governmental events overseas – both UK ministerial visits and foreign government invitations;
  • Other professional commitments such as external speaking, board membership or meeting engagements (some of which are reimbursed by the organisers).

3. Accommodation
<5 indicates where an overseas trip is up to and including five days’ duration; >5 indicates where a trip is more than five days’ duration.

4. Reimbursable costs
This includes where travel, accommodation or subsistence costs are associated with the VC’s professional commitments not directly associated with the University and these are eligible to be reclaimed by the University. It also includes where the VC has made a personal contribution to the costs of an engagement. Where costs have been paid directly by an external organisation, these are not listed.

Breakdown by month

 Month  Location Purpose Nature of cost and duration as applicable NightsAccom Amount (£)
Aug-16         -
      Aug 2016 total  0
Sep-16 London Meetings Travel (road/rail/air travel)   8
Accommodation 1 176
Hospitality   149
      Sept 2016 total  333
Oct-16 London Meetings Accommodation 1 164
Hospitality   127
Travel (road/rail/air travel)   16
  Shanghai Meetings/Alumni events Travel (road/rail/air travel)   1,733
      Accommodation 2 336
      Hospitality   114
      Oct 2016 total  2,490
Nov-16 London Meetings Accommodation 3 528
      Travel (road/rail/air travel)   148
  Singapore Meetings/Alumni events Travel (road/rail/air travel)   1,733
      Accommodation 4 725
  Brussels Meetings Travel (road/rail/air travel)   526
      Accommodation 4 675
      Hospitality   10
  Birmingham Meetings Travel (road/rail/air travel)   54
      Nov 2016 total  4,399
Dec-16 Melbourne Renewal of MoU Accommodation 4 882
Travel (road/rail/air travel)   4,079
  London Meetings Accommodation 2 317
      Travel (road/rail/air travel)   228
      Dec 2016 total 5,506
Jan-17 London Meetings Accommodation 1 168
      Jan 2017 total  168
Feb-17 London Meetings Accommodation 1 168
Hospitality   137
      Travel (road/rail/air travel)   12
      Feb 2017 total  317
Mar-17 London Meetings Accommodation 1 170
Hospitality   394
      Mar 2017 total 564
Apr-17 Paris Meetings Accommodation 1 153
Travel (road/rail/air travel)   100
      Hospitality   162
      April 2017 total   415
May-17 London Meetings Accommodation 2 352
Hospitality   174
Travel (road/rail/air travel)   183
      May 2017 total  709
Jun-17 London Meetings Accommodation 1 237
      Hospitality   295
      Travel (road/rail/air travel)   296
  Sacremento Meetings Travel (road/rail/air travel)   11
      Hospitality   54
  Brussels Meetings Hospitality   9
      Travel (road/rail/air travel)   17
  Birmingham Meetings Travel (road/rail/air travel)   36
      Jun 2017 total   955
Jul-17 London Meetings Travel   437
  Birmingham Meetings Travel (road/rail/air travel)   12
      Jul 2017 total  449
      Total 2016-17  16,305

Total by type of spend (£)

   Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17  2016-17
Accommodation   176 500 1,928 1,199 168 168 170 153 352 237   5,051
Hospitality   149 241 10     137 394 162 174 358   1,625
Travel (road/rail)   8 16 413 228   12   100 183 360 449 1,769
Travel (air)     1,733 2,048 4,079               7,860
Total by month - 333 2,490 4,399 5,506 168 317 564 415 709 955 449 16,305

Accommodation No nights Total cost (£) Average cost per night (£)
In UK 16 2,768 173
Overseas 12 2,282 190
Total 28 5,050 180