Space Management - University of Warwick

FoA Outside - Artist's Impression - Space

What We Do

The Space Management team is part of Estates Information & Systems (EIS)Link opens in a new window within EstatesLink opens in a new window. We support the effective management and utilisation of University space by:

Managing space allocation and change requests
Maintaining accurate space records and occupancy information
Providing space data, analysis, and reporting
Conducting space audits and surveys
Offering space-related advice and guidance

Space RequestsLink opens in a new window

The Space Change Request process can be used to request changes to existing space or additional space. As space across the University is limited, requests should demonstrate that existing space is being used effectively.

Please note: Space in the multi-storey side of the Humanities building cannot be allocated.

Hot Desk Booking

Hot desk facilities are available in selected campus locations to support flexible working.

Visit the Hot Desk Booking page for information on locations, availability and booking arrangements.

Space Principles

Careful use of resources and more intensive use of space are integral to the future growth of the University and the delivery of our sustainability ambitions. To create an active and vibrant campus while reducing carbon emissions and energy use, we need to make better use of existing space and operate with a smaller footprint.

Meeting Rooms

Meeting rooms in Argent Court, Senate House (excluding the Council Chamber), Swallow House, and University House Annex can be booked through Microsoft Outlook.

Visit the Meeting Rooms page for further information.

FAQs

What should I do if space information is incorrect? How can I obtain space data or reports? Who should I contact about room bookings?

Room bookings are managed by the Central Timetabling OfficeLink opens in a new window, rather than the Space Management team.

For meeting room bookings, please contact RoomBookingsCT@warwick.ac.ukLink opens in a new window.

Where relevant, please also ensure that the Community Safety teamLink opens in a new window is kept informed of your plans and any arrangements made via Community.Safety@warwick.ac.ukLink opens in a new window.

What are my options if a meeting is scheduled in University House during the closure period?

Alternative meeting rooms and spaces are available across campus, including some rooms in Swallow House. Where possible, we suggest committee meetings scheduled in University House during the closure period are moved online. If this is not possible, you can book an alternative meeting roomLink opens in a new window or a centrally timetabled teaching roomLink opens in a new window, subject to availability.

How can I find out who occupies or owns a room? I have a question that is not covered here. Who should I contact?

Useful Links

Report an issue with CTTRsLink opens in a new window

University Space Request ProcedureLink opens in a new window