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Biometric Residence Permits (BRPs), Temporary Travel Vignettes (TTVs), & Visa Vignettes

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Staffing and BRP Collection due to Covid:


Please be aware that between 20 January to 18 July 2021, students who have included the ACL code on their visa application will have their BRP delivered directly to their UK address by the Home Office. This process is known as the BRP ACL Post Arrival Process (PAP). This process has now finished and all BRPs that were requested to be delivered using the ACL code will go directly to the university.

From 19 July, we have resumed the ACL BRP process which means we will receive your BRP card if you are a non-EU student, or, you are an EU student who applied for your student visa using a non-biometric passport on or after 19 July 2021.

Please also click on the following link for further guidance regarding BRPs and covid:


Warwick | Student Immigration | I am a Student | News | Coronavirus | Section 8: Collecting your BRP

Section 2: What is a Visa Vignette and a Temporary Travel Vignette (TTV)?


If you successfully apply for Permission to Enter the UK under the Student Route of the Immigration Rules, you will be granted a Cat D Visa Vignette.


This is a sticker that is affixed into your passport to allow you to enter the UK, which will look like the sample image below:


Cat D Visa Vignette Sample Image

Cat D Visa Vignette Sample Image


  • The numbers in red in the top right hand corner are the Visa Reference Number.
  • The dates highlighted in the green rectangle are the Start and End Dates of the Vignette.
  • You can find when your visa is supposed to start and end on our Visa length page.

If your Permission to Enter the UK is 6 months or less:

You will receive a Visa Vignette.

It will be valid for the full duration of your course, plus the UKVI Wrap Up Period.


Please click on the following link for more information regarding the UKVI Wrap Up Period:


Warwick | Student Immigration | I am a Student | Student Visa | Length of visa granted


Your Visa Vignette will allow you to travel to the UK within it's validity period.


You must ensure you arrive before the Latest Start Date listed on your CAS.


You cannot travel before the start date listed on your Visa Vignette.


Your Visa Vignette must be stamped with the date of entry by UK Border Force, on arrival at a UK border, to activate your Leave.


Your Visa Vignette will also be your proof of leave once it has been activated with your stamp of entry.


Your Visa Vignette, once activated, will allow you to exit and enter the UK as many times as you wish, subject to the visa conditions, and the visa validity.

If your Permission to Enter the UK is 6 months or more:

You will receive a Temporary Travel Vignette (TTV).

Your TTV will be valid for 30 or 90 days.


Your TTV will allow you you to travel to the UK within it's validity period.


You must ensure you arrive before the Latest Start Date listed on your CAS.


You cannot travel before the start date listed on your TTV.


Your TTV must be stamped with the date of entry by UK Border Force, on arrival at a UK border, to activate your Leave.


You should normally collect your BRP within 10 working days of your arrival, unless you are quarantining due to Covid restrictions, in which case you should collect your BRP within 10 working days of your quarantine ending. However, it is worth noting that where the University if receiving our BRP through the ACL process, this 10 day collection period can be extended. This means that it is fine for you to wait until one of the organised BRP collection events.

Section 3: What do I need to do with my Visa Vignette or TTV once I have received it?


Before your leave for the UK:

You must check your UKVI Decison Letter against you CAS to see if there are any errors BEFORE you leave for the UK.

For Example:


  • Is your name spelt correctly and does it match your Passport?
  • Is your nationality correct?
  • Does the start date in the letter match your intended travel date that you stated in your application?
  • Does the end date in the letter match the expected end date of your visa - CAS end date + UKVI Wrap Up Period?
  • Have you understood the visa conditions that are listed and how to comply with them?

You must check your Vignette or Temporary Travel Vignette against your CAS to see if there are any errors BEFORE you leave for the UK.

For Example:


  • Is your name spelt correctly and does it match your Passport?
  • Is your nationality correct?
  • Does the start date on the Vignette match your intended travel date that you stated in your application?
    • Remember, this date will usually be your declared intended travel date, less 7 days, up to a maximum of one month before your Course Start Date listed in your CAS, or, the application decision date, if your declared intended travel date has passed and the UKVI have not decided your application yet.
  • Does the end date on the Vignette or Temporary Travel Vignette match the expected end date of your visa?:
    • Remember: your end date should be CAS end date + UKVI Wrap Up Period if Visa Vignette, or, Intended Travel date + 30/90 days if Temporary Travel Vignette - if your course is longer than 6 months.

If you are unsure if you have an error on your Vignette or Temporary Travel Vignette, please contact Student Immigration via the following link:


Warwick | Student Immigration | I am a Student | Contact Us | BRP Contact Form


If you find any errors on your UKVI Decision Letter, or, on your Vignette or Temporary Travel Vignette, please follow the guidance in Section 4 below.


If you do not find any errors, please follow the remaining guidance on this page.

On arrival in the UK:

You must ensure that your Visa Vignette or Temporary Travel Vignette is stamped with your entry date at the Immigration Desk at a UK Border.

This is important as this will activate your grant of Permission to Enter as per your UKVI Decision Letter - see image below.


Cat D Visa Vignette Sample Image with entry stamp
Cat D Visa Vignette Sample Image with entry stamp


You cannot have your Vignette stamped once you have cleared the UK border.


If your Vignette is not stamped with your entry date, Student Immigration may not be able to determine your Right to Study, which could lead to delays in your enrolment, or, temporary withdrawal from your course.

If you find that your TTV was not stamped on arrival (for example, because you are eligible to use the e-Gate), please upload a clear scan of your Boarding Pass, or Flight Ticket that confirms the date your travelled instead.


You must ensure that you have uploaded your Visa Vignette or Temporary Travel Vignette to your enrolment portal, if you have not completed enrolment yet, or, via the following link if you are a continuing student, or are unable to upload via the Enrolment portal:

Warwick | Student Immigration | I am a Student | Change in Circumstances | Providing details of your current visa and/or passport


You must be signed into your MyWarwick Single Sign On account to use this form.

Please click on the top right hand corner “sign in” to do this if you are not already signed in.

If your leave is longer than 6 months:

You will need to collect your BRP, usually before the vignette sticker in your travel document expires or within 10 days of arriving in the UK, whichever is later.


See Section below for more information regarding BRPs.

If you are required to Register with the Police as a condition of your visa:

This Visa Condition is listed on your Vignette or your Temporary Travel Vignette, and in the UKVI Decision Letter.


You must complete the Online Police Registration within 10 days of your arrival in the UK.


Please see our guidance regarding Police Registration on the following link:


Warwick | Student Immigration | I am a Student | Police registration

Section 4: My Visa Vignette or Temporary Travel Vignette has an error on it, what do I do?


Please click on the following link to see our guidance on checking your Temporary Travel Vignette or BRP for errors, and how to correct them:


Warwick | Student Immigration | Student Visa | Length of Visas | Check and correct an error on your Student visa (or BRP)

Section 5: My Temporary Travel Vignette will expire before my intended travel date, what do I do?


If you have received your TTV, but you were unable to travel within its validity, you will need to make a Vignette Transfer application to obtain a new, valid TTV.


To do this, please click on the following link and follow the guidance provided:


Warwick | Student Immigration | I am a Student | Biometric Residence Permits (BRPs) | BRP Vignette Transfer Application Guide

Section 6: What is a Biometric Residence Permit (BRP), when is it issued, and where is it sent?


If you applied for a Student Visa, and your course is over 6 months long, you will be issued with a Biometric Residence Permit (BRP) similar to the image below:



Biometric Residence Permit Sample Image
Biometric Residence Permit Sample Image


It contains your personal information, your biometric data you submitted with your application, along with other information regarding your leave.


Your BRP is also your primary proof of Right to Study, Right to Enter the UK, and Right to Remain for the purposes of the grant of leave.


Your BRP will be delivered to the address stated on your UKVI Decision Letter.

Section 7: How do I collect my BRP?


If you applied from outside of the UK:

Your BRP will be delivered to your nominated Post Office, or, The University if you used our ACL code.


If you used the Unviersity's ACL Code:


We will notify you that we have received your BRP.


We will also notify you of any errors, and what to do next if any errors are found.


You should collect your BRP at the earliest opportunity (within 10 days of being notified that we have received it). However, if this is at the start of the academic year you will need to wait until the organised BRP collection events take place. It is fine if this is longer than 10 days.


Please click on the following link for guidance regarding the University's BRP collections due to Covid:


Warwick | Student Immigration | I am a Student | News | Coronavirus | Section 8: Collecting your BRP


Please also ensure you have read the guidance in "Section 8: I have collected my BRP from the Post Office, or had my BRP delivered to me by the UKVI what do I need to do now?" below.

If you did not use the University's ACL Code:


Your BRP will be delivered to the Post Office requested on your application form.


You can find the details for your Post Office by checking the post code of the Post Office stated on your application form against the Post Office's Branch Locator:


Post Office | Branch Finder


Once the Post Office have received and processed your BRP, you will be sent an email to confirm that they have received it.


This email should also contain details on how to collect it.


You will need to collect your BRP within 10 days of arriving in the UK.


If you do not collect your BRP from the Post Office within 10 days of being notified they have it, you may be liable for a fine or cancellation/curtailment of your visa.


Please click on the following link and read the guidance provided regarding the BRP collections due to Covid:


Warwick | Student Immigration | I am a Student | News | Coronavirus | Section 8: Collecting your BRP


You will need to provide the University with a copy of your BRP within 7 days of receiving it, via the following link:


Warwick | Student Immigration | I am a Student | Change in Circumstances | Providing details of your current visa and/or passport


You must be signed into your MyWarwick Single Sign On account to use this form.

Please click on the top right hand corner “sign in” to do this if you are not already signed in.


Please also ensure you have read the guidance in "Section 8: I have collected my BRP from the Post Office, or had my BRP delivered to me by the UKVI what do I need to do now?" below.

I arrived in the UK over 10 days ago but I have not received an email to confirm I can collect my BRP, what do I do?

You should click on the following link and report to the UKVI that your BRP has not arrived yet:


GOV.UK | Visas and immigration | What you need to do | Biometric residence permits (BRPs) | If your BRP has not arrived


You should notify the BRP Team that you have submitted the the above online notification form via the following link:


Warwick | Student Immigration | I am a Student | Contact Us | BRP Contact Form


Please also use this form to notify the BRP Team of any updates you receive directly from the UKVI regarding your BRP.


Please Note:

If you used Warwick's ACL Code, the BRP Team will process your BRP when they receive it.


They will check your BRP for any errors, and will update your Student Record.


Once they have done this, they will email you to advise you that we have received it.


This email will also advise if there were any errors, along with what actions to take with regards to any errors, along with information on how to collect your BRP.


If you have not received an email from the BRP Team, then it is most likely that we have not received it yet.


Please ensure you click on the following link and read the guidance provided regarding the University's BRP collections due to Covid:


Warwick | Student Immigration | I am a Student | News | Coronavirus | Section 8: Collecting your BRP


Please also ensure you have read the guidance in "Section 8: I have collected my BRP from the Post Office, or had my BRP delivered to me by the UKVI what do I need to do now?" below.

If you applied within the UK:


Your BRP will be sent to the address listed in your application, and must be signed for on delivery.


If you have not received your BRP within 10 working days of receiving your UKVI Decision Email, please notify the UKVI via the following link:


GOV.UK | Visas and immigration | What you need to do | Biometric residence permits (BRPs) | If your BRP has not arrived


You will need to provide the University with a copy of your BRP within 7 days of receiving it, via the following link:


Warwick | Student Immigration | I am a Student | Change in Circumstances | Providing details of your current visa and/or passport


You must be signed into your MyWarwick Single Sign On account to use this form.

Please click on the top right hand corner “sign in” to do this if you are not already signed in.


Please also ensure you have read the guidance in "Section 8: I have collected my BRP from the Post Office, or had my BRP delivered to me by the UKVI what do I need to do now?" below.

I will be under 18 years old when I need to collect my BRP, will this be an issue?


We would recommend that if possible, you choose to have your BRP sent to the University using the Alternative Collection Location (ACL) code in your CAS email.


However, if you have already submitted your Student Visa application and have not used the ACL code, it is not possible to change the delivery of your BRP to Warwick if you have submitted your application and chosen for the BRP to be sent to a Post Office.


You will need to follow the guidance below to enable you to collect your BRP from a Post Office if you are under 18 at the time of your arrival.


If you are are an IFP student:


The IFP team will assist you in this procedure.


Please complete the IFP online enquiry form, providing them with confirmation you will require assistance and they will respond to you as soon as possible:


Warwick | International Foundation Programme | Contact Us


Please also ensure you have read the guidance in "Section 8: I have collected my BRP from the Post Office, or had my BRP delivered to me by the UKVI what do I need to do now?" below.

If you are not an IFP student:


As you will be under 18 you need to be accompanied by a responsible adult, someone who is over 18 years, when you go to the Post Office.


Therefore you need to:


Identify a responsible adult over 18 years old in the UK who will be able to accompany you to the Post Office.


Register the responsible adult who will be accompanying you by informing the UKVI using there online form:


GOV.UK | Visas and immigration | What you need to do | Biometric residence permits (BRPs) | Getting your BRP


You will need to provide the following details:


  • Your full name
  • Your date of birth
  • Your nationality
  • Your passport number
  • Your contact telephone number
  • Your case reference number
  • The Responsible Adult's full name
  • The Responsible Adult's date of birth
  • The Responsible Adult's nationality
  • The Responsible Adult's document they will use to prove their identity, e.g. passport
  • The Responsible Adult's identity document reference number
  • The Responsible Adult's identity document expiry date
  • The Responsible Adult's email address
  • How the Responsible Adult is related to you

If approved, you and the responsible adult will receive an authorisation email.


You and the responsible adult will need to present these to the Post Office Customer Service Adviser at the time of collection and you will not be able to collect your permit without them.


Remember that you must have completed any period of self-isolation prior to collecting your BRP.


Please also ensure you have read the guidance in "Section 8: I have collected my BRP from the Post Office, or had my BRP delivered to me by the UKVI what do I need to do now?" below.

Dependants:


Your Dependants BRPs will be sent to the location that you requested when you made your application.


If you applied inside the UK, this should be the same address as you gave in your Dependants application.


If you applied outside of the UK, and you did not use Warwick's ACL Code, then your Dependants BRP(s) will be sent to the Post Office.


If you applied outside of the UK, and you used Warwick's ACL Code, then your Dependants BRP(s) will be sent to the University also.


If you used our ACL code for your dependants, please click on the following link and submit the online form to enable us to match your dependants BRPs with yours.


Warwick | Student Immigration | I am a Student | BRP | BRPs for dependants


If you are unable to collect your BRP because it has not been delivered, please click on the following link and follow the guidance online to report this to the UKVI:


GOV.UK | Visas and immigration | What you need to do | Biometric residence permits (BRPs) | If your BRP has not arrived


Please also ensure you have read the guidance in "Section 8: I have collected my BRP from the Post Office, or had my BRP delivered to me by the UKVI what do I need to do now?" below.

Section 8: I have collected my BRP from the Post Office, or had my BRP delvered to me by the UKVI what do I need to do now?


Once you have received your BRP, you must check your BRP against your CAS and UKVI Decision letter to see if there are any errors.


You must report all errors on your BRP to the UKVI within 10 days of receiving your BRP.


If you do not report an error within 10 days of receiving your BRP, you may have to apply and pay for a corrected replacement.


You should check the following on your BRP as soon as you receive it:


  • Is your name spelt correctly and does it match your Passport?

  • Is your nationality correct?

  • Does the start date on your BRP match your UKVI Decision Letter or UKVI Decision Email?

  • Does the end date on your BRP match your UKVI Decision Letter or UKVI Decision Email?

    • Remember: Your visa end date in your UKVI Decision Letter should be your CAS end date + UKVI Wrap Up Period.

      • Please click on the following link for more information regarding the UKVI Wrap Up Period:

Warwick | Student Immigration | I am a Student | Student Visa | Length of visa granted


      • If your course end date is beyond 31 August 2024, then your BRP card will be valid until 31 December 2024 only.

        This is not an error.

        This is because the UKVI is required to review its encryption technology no later than 31 December 2024.

        By 30 June 2024, the UKVI will have issued guidance on how to obtain a new BRP card.

        We understand that the new BRP card will be issued free of charge.


If you are unsure if you have an error on your BRP, please contact Student Immigration via the following link:


Warwick | Student Immigration | I am a Student | Contact Us | BRP Contact Form


If your BRP has an error on it:

Please click on the following link to report the error(s):


GOV.UK | Visas and immigration | What you need to do | Biometric residence permits (BRPs) | Report a problem with your BRP.


You should also also notify the University's BRP Team, via the following link, that:

  • You have received your BRP, including the date you received it
  • That you have found an error
  • That you have reported the error to the UKVI

Warwick | Student Immigration | I am a Student | Contact Us | BRP Contact Form

Once you have completed the above, or, if your BRP had no errors:

You must click on the following link and provide the University with a clear copy of the front and back of your BRP, if it was not sent to the University:


Warwick | Student Immigration | I am a Student | Change in Circumstances | Providing details of your current visa and/or passport

If you have not signed in to MyWarwick, please click on the top right hand corner “sign in” and sign in, as you cannot use this form if you do not.

Police Registration

Certain nationalities are subject to the Police Registration Visa Condition.


The following documents will confirm if you are subject to this condition:


Your UKVI Decision Letter


Your UKVI Decision Email, if you applied in the UK


Your Visa Vignette


Your Temporary Travel Vignette


If you are subject to this condition, you must register with the police within 10 days of arriving in the UK.


You must then keep your Police Registration Certificate up to date at all times.


Therefore, if any of the following details change, you must update your Police Registration Certificate within 7 days of the change occuring:


Your Name


Your Address


Your Passport


Your BRP


Please ensure you have read and followed the guidance on the following link:


Warwick | Student Immigration | I am a Student | Police Registration

I have received my new BRP, but I still have an old BRP, what do I need to do?

You can only hold one BRP at a time.


Therefore, if you have collected a new BRP, and you still have your old BRP, you must:


Cut your old BRP card in half and return it to the UKVI, via the following address:


BRP Returns

Freepost

Returns Unit

PO Box 163

Bristol

BS20 1AB

Section 9: I have lost my BRP, what do I do?


Please click on the following link and follow the guidance given:


Warwick | Student Immigration | I am a Student | Lost BRP

Section 10: If you have further queries and useful links:


For information on the location and opening times of Westwood Post Room please see the link below:




For information about collecting your BRP card from a Post Office, please see the link below:




For further queries regarding BRP collection from a Post Office, please see the link below:




For information about ID cards, please see:




You can find out more information about the application processes that banks currently have in place using the link:




If you have any other immigration query not answered above, please click on the following link and submit the Student Immigration Contact Form: