If you are applying for Project SupportLink opens in a new window funding, the application panel will need to see a full breakdown of your costs to enable them to make a decision.
Before you apply
Ensure you apply for costs we can fund - see below - and that your budget covers the following questions:
• What costs and expenses are you applying for funding to cover? • How have you arrived at these figures? Please provide details including the source(s) of the information • Why are these costs/expenses important for your project? This is especially important if you apply for something we would not usually fund or for an unusual item. Contact us if you have questions. • Have you applied for funding for this project elsewhere? Please include details, including specifying what part of your project IATL funding will support. • If you have a shortfall in your budget, how will you meet it?
FAQs
Project Support funding does not normally cover:
the purchase or use of equipment
a project that involves delivering a course of learning
fees to publish material in a journal or on a platform
a project of yours that is the same or very similar to one we funded earlier. Please contact us before applying if you wish to develop a project that has already received support.
Students, please note that funded activity/outcomes:
cannot be used as part of any student assessment
must be completed within 3 months after graduation at the latest.
Please ensure you review Project SupportLink opens in a new window guidance on what types of projects we support, including funding limits for student-led projects. If you are unsure whether we can fund an item or activity, please ask us before you apply.
IATL does not duplicate funding for student project activity. However, some project costs exceed the total amount available through Project Support. If this is the case for your proposed project, you must explain in your application how you plan to cover the funding shortfall. Some other potential sources of funding at Warwick for student projects include:
We support students being paid for their project work whenever possible. There are two approaches to calculating student payments:
calculate living costs (accommodation, food, etc.) if you will work full-time on a project during the project period. Provide a total cost supported by a detailed breakdown.
calculate a hourly rate: the standard rate we support for student work is the equivalent of Unitemps FA4 spinal point 16. This is currently £15.38/hour (Oct 2024 rates). Student projects are funded through a bursary, so you would not actually be employed through Unitemps and there is no Unitemps fee.
For student performance projects, the amount of time required to stage a production means it is not usually feasible to cover full living costs or Unitemps hourly rates, given the funding limit. We nonetheless support project members receiving a payment to acknowledge their work if/when possible - see What does a good budget look like? for an example.
See also the 'Other funding sources' tab if the total cost of your project exceeds the IATL funding limit, such as proposals to stage a performance at a festival like Edinburgh Fringe
Please be specific, and don't generalise. We will need to see a breakdown of expenses and not only a broad headline total. If you include an estimate, please give details of how you have arrived at that figure.
An example of a budget without sufficient detail:
'I am applying for £300 from IATL. Basically, I need this amount to cover my travel and other project costs. I will need to travel out of town a few times to interview participants. I might also need some money to pay someone to help me with photography, as I have no experience of this'.
Our review panel needs to understand why you need the money you're applying for, and how you have arrived at the figures you've included in your budget. Below are examples of budgets for different types of project that illustrate the sort of information the panel needs to make an informed decision.
Cost 1, Participant Compensation: for their involvement in the project, each participant will be offered a £20 voucher. Including 20 participants and compensating them £20 each results in a cost of £400.
Cost 2, Materials Production: Each booklet given to participants consists of 16 pages. According to a quote from Smith Printing on 21 November 2024, printing one page costs 5p. So 80 booklets of 16 pages at 5p per page results in a cost of £64.
Cost 3, Student researcher costs: my project work will involve 6 hours per week for 8 weeks, for a total of 48 hours. The equivalent Unitemps rate is £15.38/hour, so the total cost for my work on my research project would be 48 x £14.84 = £738.24
Total budget: £1,202.24
Performance project budget
£175 – Props and set design, including limited amount of set construction materials and sourcing of plants and kitchen items (prices based on quotes 12-15/9; other props such as tables and chairs are available free); art supplies including paint and brushes (costs for art supplies priced online on 15/9)
£50 – Costumes: 5 purple shirts (priced at £10 each on Amazon, 15/9)
£70 – Tech: hiring lighting and sound systems from TechCrew society (quote on 30/9 )
£60 - Hair and Makeup: purchasing products from Boots (online prices for foundation, eyeliner, lipstick and hairspray, 15/9) and paying student makeup artist (quote on 25/9)
£30 – Marketing materials: posters and flyers, quotes from Warwick Student Printing (30/9)
Production team member payments: 5 x £60 each = £300
Cast member payments - 5 x £60 each = £300
Total budget: £985
If your project's activity will be raising funds (such as selling tickets for a performance) please model some income possibilities in your budget. See example below:
'We plan to sell tickets at different prices (£3.50 for members of our partner societies, £4.00 for non-members), of which 10% will be kept by Warwick Arts Centre, for their box office/booking service. Considering the capacity of the venue, the best income possibility in case of selling out, would be £495, with hypothetically 100 members and 50 non-members'.
Any examples provided here are to demonstrate the type of information to include, rather than indicating that we are able to support specific requests.
