Monitoring Points

Attendance:

The UoW uses monitoring points to record attendance and the progression of your studies. You are required to maintain your attendance record; this is not optional.

NOTE: Research students do not work to term dates; you are required to work throughout the year in the same way as normal employees.

Recording points on Tabula:

What is Tabula? Why do I need to do this? What kind of meeting do I need to have? What you need to do:

You are required to organise and attend, at minimum, one meeting per month with your supervisor and record it in your Tabula student record. It is your responsibility to ensure your meeting records are correct and up-to-date.

To record the meeting, go to TabulaLink opens in a new window > My Profile > Supervisor > Record Meeting.
The meeting record must be completed in the same month that the meeting took place.
You need to ensure that your supervisor/s approve the meeting record during that same month and within 5 working days from the day of contac

We recommend that you plan this monthly appointment well in advance with a view to getting this task completed in the first 10 days of the month and discuss future meetings so that they are diarised for both you and your supervisor. In reality, at the start of your registration, you will probably meet with your supervisor daily or weekly, your supervisor may ask you to record more than one meeting per month.If your supervisor is away and you do not have a co-supervisor then you should arrange to meet with the Director of Graduate Studies and submit the Meeting Report in Tabula under the Director tab. You are responsible for arranging this.

What to record in the meeting record:

The meeting record should consist of a title and a description that contains a summary of what was discussed, reviewed, or planned (minimum 2-3 sentences). It should be a concise record that details the discussion of what you have achieved or what you have planned.

You can also upload documents, chapters, or papers that are relevant to the meeting record.

This process is a requirement throughout your registration until your thesis is submitted. Meeting records between your thesis submission and your viva date are not required. However, if after your viva, corrections are necessary then monitoring must restart.

Missed Monitoring Points

The reporting of missed monitoring points has ultimate effects as follows:

International students should be particularly aware of the consequences of missing Contact Points: Student Administrative Services is obliged to report to the Home Office UK Visas and Immigration if any students holding Student Visas have been found not to be engaging with and attending their degree course. This will normally lead to the curtailment of their visas.

Intervention at 2 missed monitoring points

Where a student has missed two formal “monitoring points” in one academic year the student’s main point of contact for overseeing their academic progress should meet with the student to discuss progress and consider referring the student where appropriate to the relevant University Support Service(s). The main point of contact may be the personal tutor/supervisor, or in some departments may be the Director of Graduate Studies. The Academic Office will write to all students that have missed monitoring points and the student’s department will receive a copy of the e-mail.

Intervention at 4 missed monitoring points

Cases will be referred to the Academic Registrar if a student has missed 4 monitoring points to consider Permanent Withdrawal under Regulation 36. Departments must present strong evidence as to why the student shouldn’t be withdrawn to the Academic Registrar if they wish to stop the process.