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Guidelines for Volunteering


  • Before the session starts

Get in the room at least 5 minutes early. Log in using your Warwick username and password.
Assist presenters in checking/ uploading their presentations onto the computer before the session starts.
Inform the presenters on the presentation format (15 minutes oral presentation and 10 minutes Q&A). The overall presentation MUST end within 25 minutes. If a presenter uses all 25 minutes for their oral presentation, they will not have the Q&A session. Please continue with the next presenter.
Remind the audience to switch off/ silent the cell phones.

  • During presentation

Introduce the presenters, their affiliation and the title of their presentation.
Please use the time cards provided to notify the participants that their time is running out.
Make sure the Q&A session ends within the allotted 25-minute slot. Please inform the audience that they can personally meet the presenter during breaks or email him/her for further discussion.

  • At the end of the session

Thank everybody for attending the session. Inform them on the next agenda (E.g., break and the next session, break followed by keynote speech, break followed by panel Q&A session).

If you face any problem regarding the Audio-Visual system, please call +35679040275 (Antoinette) or +447805030585 (Yoonjeong) and state your room number.