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Staff only - Where should I store my files?

As a member of staff at WBS, you will have a choice of locations for saving your files. The table below explains the drives you will see when logged into your computer and whether or not you should store your files there.

Drive

Description

Central back up?

Privacy

Space limit

Accessibility

Should I use this for storing my files?

C: On the hard drive of your computer. Used for the Windows operating system and the programs installed Not backed up Visible to anyone logged into your computer Depends on the size of your hard drive, usually between 20 and 100 GB On your computer only. No, do not store any files here.
D: On the hard drive of your computer Not backed up Visible to anyone logged into your computer Depends on the size of your hard drive, usually between 20 and 100 GB On your computer only. Yes, but make sure you back these up yourself (see below)
H: On the network, this is used for storing your profile settings, including your Desktop, My Documents and My Pictures folders Backed up centrally Private to you Quota per person: 2GB Can be accessed when logged in to the network on any WBS computer Yes, but note your quota
I: Your group's shared drive, sometimes also called the J: drive Backed up centrally Access limited to all members of your group Quota calculated on the basis of the number of staff in a group. Can be accessed when logged in to the network on any WBS computer Yes, but all files will be accessible to your group


There are several ways you can back up your files:

  • Laptop users (PC and Apple) can contact the Helpdesk (help@wbs.ac.uk) to sign up for a free licence for Druva, a really easy way to ensure your files are continuously backed up to servers at WBS. This is our recommended option for all laptop users, even if you employ additional backup systems as well.
  • Some staff use Dropbox, that backs up and synchronises all files in a certain folder. Please install Dropbox via the 'Run Advertised Programs' link on your desktop. Dropbox includes 2GB of space for free while extra space can be purchased from your Research Support Allowance or similar. Dropbox and Druva can be used together without a problem (i.e.... even if you use Dropbox please still use Druva).
  • Copy files to an external hard drive. This is generally not recommended. Are you sure you will always do this and might the hard drive get lost/stolen along with your computer?
  • Copy files to a USB flash drive. This is OK for the temporary storage of files but probably not for backup. Also, such flash drives are very easy to lose and, unless encrypted, could cause problems if the data is personal or sensitive.