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Working securely: Workspace update

What is Workspace?

In a recent article we introduced information about Workspace.warwick – a new, secure online service at Warwick, allowing authorised users to access University systems and data remotely and securely. Using it, you will be able to access and work on standard web-based ITS software. We aim to launch this service progressively from 01 September and wanted to provide an update on what to expect.

How does it work?

Workspace.warwick is a virtual desktop accessed through a web browser. Once you’ve signed in, you will have a secure window on to a simplified Warwick desktop. You don’t need to register or download any software or change any settings on your device. It works straight from your browser window – and will run on any platform, including Mac and Linux.

What can I access?

Through your browser you will be able to access usual web applications, like email calendar, Sharepoint, SuccessFactors and Tabula. You’ll also be able to use most of the commonly-needed tools – such as Excel, Word, Powerpoint and Teams.

You will see the simplified Warwick desktop (and depending on what software you can already access) shortly you will also be able to use applications such as SITS, SAP or PSE.
All the data, information, messages, emails and documents you use on the remote computer – all your University activity – is kept separate from your personal device and secure.

Are there any limitations to Workspace?

Work saved to your local C:Drive within Workspace will not be stored permanently. You can save your work to Sharepoint or OneDrive. You can also open and save files to and from your document folder (held on your home H:Drive). Or save to a shared drive if you have one.

Who should use it?

For now, this service is reserved for and should only be used by staff using a privately-owned device for University work from home and who are unable to change to a University-owned device.

When can I access Workspace?

We are planning a roll-out programme and will contact you to provide dates when you can start accessing Workspace.

For advice or support, please contact us.

For advice or support on Windows, please contact IT Services helpdesk 
If your University-owned Windows device is running a version older than Windows 10, you should upgrade as soon as it is practical to do so.