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Undergraduate withdrawal policy

All undergraduate students who withdraw from the University prior to the end of the academic year will be charged a proportion of the tuition fees for the full academic year according to the rules below. The policy covers:

  • Withdrawing from the University
  • Taking temporary withdrawal from the University
  • Restarting at the University on a different course
  • Transferring to or from another University
Full-time undergraduate and PGCE students*

All full-time UG and PGCE students who withdraw from their course of study will be charged tuition fees as follows:

  • Attendance in term 1 25% of the annual tuition fee for your course will be payable
  • Attendance in term 2 50% of the annual tuition fee for your course will be payable
  • Attendance in term 3 100% of the annual tuition fee for your course will be payable

A student who permanently withdraws in the first 2 weeks of their course will not be held liable for any tuition fees for that academic year.

For all students, attendance in a term will be determined as a student who has attended for at least one day during that term, or whose last day of attendance as recorded by their Department is within a given term.

Where a student has not paid the fees owing for the academic year at the point of withdrawal, they will be recorded as in debt to the University and will need to settle the balance of their fees immediately to prevent legal action being taken to recover those fees.

Where a student has paid more than the fees owing, a refund will be organised for any overpaid tuition fees and the funds will be returned to the original payer of the tuition fees using the same method of payment as for the original payment transaction.

A student who temporarily withdraws from the University will be charged fees in accordance with the above policy. The student will need to have settled any amounts owing for their tuition fees prior to returning to their studies.

*Please note that students on the PGCE Schools Direct (Salaried) course will be charged in line with the Postgraduate Withdrawal Policy.

Home/EU students with a tuition fee loan from the UK Government

Where a student has taken out a tuition fee loan, the University will notify the SLC of the last date of attendance and the student’s liability for fees will be communicated to the SLC on the above basis. You can find more information about this in our Withdrawing Student Guide.

All students considering withdrawal from the University who have a tuition fee loan with the SLC or any other form of government funding should be advised to discuss their withdrawal with the Student Funding team/Student Finance team prior to making their decision. The Student Funding team can be contacted on 024 761 50096 or by email at studentfunding@warwick.ac.uk. The Student Finance team can be contacted on 0247 765 24336 or by email at studentfinance at warwick dot ac dot uk and by quoting “student loan withdrawal” in the title of the email.

All students

International students who are considering withdrawing from the University or taking a period of temporary withdrawal should contact the Immigration Service for advice on any visa implications associated with their withdrawal.

Details on the procedure to follow for withdrawing from the University or taking a period of temporary withdrawal can be found at http://www2.warwick.ac.uk/services/academicoffice/studentrecords/students.

Returning from a period of temporary withdrawal

A student who returns from temporary withdrawal will be charged for the period they are registered in the academic year on their return to study.
All full-time UG students including PGCE* students will be charged as follows:
Return to study at any point in term 1 - 100% of the annual tuition fee for your course will be payable.
Return to study from term 2 - 75% of the annual tuition fee for your course will be payable.
Return to study from term 3 - 50% of the annual tuition fee for your course will be payable.

*Please note that students on the PGCE Schools Direct (Salaried) course will be charged in line with the Postgraduate Withdrawal Policy.
Part-time undergraduate students

 

All part-time UG students who withdraw from their course of study will be charged tuition fees as per full-time students where fees are charged on an annual basis. Where fees are charged on a module by module basis, charges on withdrawal will apply as follows:

Students will be required to pay in full for any module that they have started. Any module not started will not be subject to a charge. A student will be deemed to have started a module if they have been attending any of the module lectures and seminars.

A student who temporarily withdraws from the University will be charged fees in accordance with the above policy. The student will need to have settled any amounts owing for their tuition fees prior to returning to their studies.

A student who withdraws temporarily from the University and has paid for a module will be able to return to the University at a subsequent date and complete the module at no extra charge, subject to meeting any other conditions of return to study set by the Centre for Lifelong Learning, or their Department.

Where a student has not paid the fees owing for the academic year at the point of withdrawal, they will be recorded as in debt to the University and will need to settle the balance of their fees immediately to prevent legal action being taken to recover those fees.

Where a student has paid more than the fees owing, a refund will be organised for any overpaid tuition fees and the funds will be returned to the original payer of the tuition fees using the same method of payment as for the original payment transaction.

Home/EU students with a tuition fee loan from the UK Government

Where a student has taken out a tuition fee loan, the University will notify the SLC of the last date of attendance and the student’s liability for fees will be communicated to the SLC on the above basis.

All students considering withdrawal from the University who have a tuition fee loan with the SLC or any other form of government funding should be advised to discuss their withdrawal with the Student Funding team/Student Finance team prior to making their decision. The Student Funding team can be contacted on 024 761 50096 or by email at studentfunding@warwick.ac.uk. The Student Finance team can be contacted on 027 765 22739 or by email at studentfinance at warwick dot ac dot uk and by quoting “student loan withdrawal” in the title of the email.

All students

International students who are considering withdrawing from the University or taking a period of temporary withdrawal should contact the Immigration Service for advice on any visa implications associated with their withdrawal.

Details on the procedure to follow for withdrawing from the University or taking a period of temporary withdrawal can be found at www.warwick.ac.uk/services/academicoffice/studentrecords/students.



Restarting at the University on a different course

A student who wishes to restart at the University on a different course, will be required to withdraw from their current course of study and restart at the University the following October. The student will be liable for fees in accordance with the above policy for their period of study on both courses. Please contact UG Admissions for further details on the procedures around restarting at the University on a different course.

 
Transferring to another University

A student who wishes to transfer from another institution to the University will be required to start their course at this University from October of the next academic year. A student who wishes to transfer to another institution from this University will be liable for fees in accordance with the above policy for their period of study at Warwick.