The payment of your fees by the due date forms part of the contractual relationship between the University and students. You are expected to have made adequate provision for the payment of academic and non-academic related fees before arriving at University.
Academic fees include (but are not limited to) tuition fees, modular fees, upgrade fees, exam fees, extension fees, other course-related fees and library charges. Non-academic fees include (but are not limited to) accommodation fees and nursery fees.
Tuition related fees are due for payment on the first day of the academic year, or the first day of the course (whichever is later).
The liability for academic fees is with you, as the student. If you are sponsored by a third party organisation (and not an individual), the University will invoice the sponsor upon receipt of confirmation on a letterhead and following checks. You should upload your Sponsors letterhead confirmation (PDF format) onto the Enrolment Dashboard within your Student Records Online account. If you do not have the document available when enrolling you should do this as soon as possible.
Most students are eligible to pay their academic fees through our standard instalment plan unless one of the following applies to you:
- I am a student on a modular-based course
- I am a student with a postgraduate loan from the Student Loans Company
- I am a student on a Distance Learning or Part-time MBA
Within the Enrolment Dashboard in your Student Records Online account you can opt to split your tuition fee payment into our standard instalment plan :
50% of tuition fees due by the first day of Term 1
25% of tuition fees due by the first day of Term 2
25% of tuition fees due by the first day of Term 3
Any tuition fee bursary, student loan, or sponsorship will be offset against the total tuition fee due.
If you are studying on modular-based courses in Warwick Medical School (WMS), Careers, Centre for Education Studies (CES), Centre for Lifelong Learning (CLL), Centre for Teacher Education (CTE), or School of Engineering you are required to pay for each module attended within 21 calendar days of the invoice being applied to your Student Records Online account. Individual modules will be invoiced separately. Any tuition fee bursary, SLC tuition fee loan or sponsorship will be offset against the gross tuition fee.
Non-payment of academic fees
The University will charge an administration fee of £20.00 with the second reminder email for tuition related fees. Further failure to pay will result in the debt being referred to one of our specialist debt collection agencies and may include additional charges for legal recovery.
If you have overdue academic related fees you may be referred to the Academic Fees (Special Cases) Sub-Committee, which is a sub-committee of Finance and General Purposes Committee of the Council. This committee has delegated powers to withdraw you for non-payment of academic fees and consider non-standard payment plans where appropriate. If you are referred to the Academic Fees (Special Cases) Sub-Committee you will be given at least seven calendar days' notice. You should reply to the email to provide details of your specific financial circumstances that are affecting your ability to make payment.
If you have previously been withdrawn for non-payment of academic fees, you will not be permitted to re-enrol until you have paid any outstanding academic fee related debt and 50% of your tuition fees in advance.
You will only be allowed to graduate once you have paid your academic related fees in full.
Payment for Accommodation fees are due in full on the first day of the academic year, or the start date of your accommodation contract, whichever is sooner. You have the choice to either pay your accommodation fees in full for the academic year at the start of your course or pay in termly instalments (due on the first day of each term).
If you default on a termly instalment payment, the option to pay by instalments for the rest of the academic year will be withdrawn and the full accommodation contract fee will be due immediately. Further failure to pay will result in the debt being referred to one of our specialist debt collection agencies and may include additional charges for legal recovery.
Other miscellaneous charges such as re-sit fees, library charges, accommodation/disciplinary fines can be levied on your Student Records Online account at any point in the academic year. Once the charge has been added to your Student Records Online account you will be expected to make payment by the specified due date.
Students who withdraw from the University prior to the end of the academic year will be charged a proportion of the tuition fees in accordance with our withdrawal policies.
For further advice on the implications of your withdrawal please visit :