External Examiner Payments and Expenses

Fees

At the University of Warwick, external examiner fees for all taught courses are based on:

a basic fee
number of finalist students examined, divided by the number of external examiners per degree programme
number of dissertations marked (up to a maximum of 20 per course, per external examiner) PGT only

Payment Dates UG/PGCE Expenses Form PGT Expenses & Fees Form Support

Expenses

In addition to fees for duties, external examiners are also entitled to claim reasonable travel and subsistence expenses as applicable to all University of Warwick staff. Please ensure you download/complete the appropriate form from the right-hand side of this page. If you are examining both undergraduate/PGCE and postgraduate taught courses, you will be required to complete the relevant expenses form for each claim.

Fee information

Undergraduate and PGCE External Examiner Fees

Upon submission of your annual external examiner's report, your payment will be processed by the Modules, Marks and Assessment and we will send you an email confirming the amount payable.

You are not required to complete any additional forms, unless you are submitting an expenses request

Postgraduate Taught External Examiner Fees

Upon submission of your annual external examiner's report, you are required to complete the Postgraduate Taught Expenses and Fees Claim Form, downloadable via the link on the right-hand side of this webpage. All completed forms must be submitted in Microsoft Word format and should be sent to the Modules, Marks and Assessment via email to externalexaminers@warwick.ac.uk.

Please note, we cannot process your payment until this form is completed and returned

Travel expenses

The University wishes to keep travel costs to a minimum and expects all external examiners to travel by Standard Class rail or car.

Examiners travelling by air (i.e., from Scotland or Europe) should travel by the most economical fare to the airport nearest the University (normally Birmingham International Airport) and reimbursement will be available up to the cost of the economy fare.

Incidental expenses for buses and taxi's may also be claimed.

Mileage Rates
Miles	Car Rate	Motorcycle Rate	Bicycle Rate
First 10,000 miles travelled in any one tax year	45p per mi	24p per mi	20p per mile
Over 10,000 miles travelled in any one tax year	25p per mi	24p per mi	20p per mile

Accomodation & subsistence expenses

Where overnight stays are necessary, meals and overnight accommodation can be claimed subject to the limits below, but not incidental hotel expenses such as bar accounts or newspapers, nor expenses incurred by members of University staff accompanying the external examiner.

Allowances for subsistence are payable based on actual cost, but not exceeding the following amounts:

Food Allowances
Meal	Limit
Breakfast	£10.00
Lunch	£15.00
Evening meal	£30.00
Evening meal (when dining in a hotel in which you are staying)	£40.00

Overnight Accomodation
Accommodation Type	Limit
Per night	£130.00

^{[1] includes the cost of breakfast}

Additional expenses incurred whilst acting as an external examiner (such as postage, telephone calls etc.) may also be claimed where the charges were paid by the external examiner.

Important information

Evidence of Expenses
The University's financial regulations require that claims for reimbursement of expenses should be supported by evidence that the expenditure has actually been incurred, with the exception of mileage. Please ensure you attach itemized receipts to your claim otherwise your expenses will be queried and may be disallowed.

Submitting Expenses

All expenses must be submitted digitally, using the relevant form, within 3 months of receipt. Any reimbursement requests received after the 3 month window are not guaranteed to be processed.

We cannot process any expenses requests received by post.