Outdoor Teaching, Event and Barbecue Bookings
Please be aware that all events require a completed risk assessment. You can download a blank risk assessment template by clicking this link: Risk Assessment. Please send completed risk assessments to outdoor.events@warwick.ac.uk and attach it to the outdoor event booking form.
Events without a risk assessment will not be approved.
Events held between November and February must not use temporary structures unless it is being held on hard standing. Repairs to grounds or structures is the event organiser's responsibility.
Please be advised that disposable barbeques are not authorised for use on campus.
Outdoor event formAll outdoor event bookings must be accompanied by a completed outdoor event form Link opens in a new windowand risk assessment. To allow the Community Safety team enough time to review your application, please see the below notice periods. If you are unsure on which category your event falls under, please contact the Assistant Operations Manager via outdoor.events@warwick.ac.uk for advice. The more notice you can give, the more likely your event will be able to be approved in a timely manner. Up to 20 attendees (residential barbecues, ad hoc picnics): 2 days Approval to hold an event must not be assumed until given in writing by the Community Safety team, or the Registrar, or their nominated representative. |
If you would like to complete the outdoor event form on your mobile, please scan this QR code. |
Location Information
Below you will find some basic information on the bookable locations on campus. This table is not exhaustive so if you cannot see the space you wish to book, please contact the outdoor.events@warwick.ac.uk resource.
To book areas around the Cryfield Pavilion please contact Warwick Sport via their webpagesLink opens in a new window or email warwicksport@warwick.ac.uk
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800m2 space with 300 person capacity Sloping grass towards pond Limited seating BBQ bookings available by Warwick Food & Drink |
Flat paved and grassed courtyard Limited seating available Close to central campus |
Clearing behind Arthur Vick 3 Flat, grassy area surrounded by trees No seating available |
No seating available Flat, grassy area |
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1200m2 space with 200 person capacity Flat, open grassed area next to pond Limited seating available on benches and steps BBQ bookings available by Warwick Food & Drink |
Space for a single or double wide table Underneath the concourse bridge No seating available |
1500m2 space with 300 person capacity Grassy area, flat with some trees No seating available BBQ bookings available by Warwick Food & Drink |
700m2 space with 200 person capacity Open grass area |
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Red Square 2400m2 space with 300 person capacity Flat area, mixed paving and grass Seating available on sloping grass BBQ bookings available by Warwick Food & Drink |
1000m2 space with 200 person capacity Flat paved and grassed courtyard No seating available |
2400m2 space with 500 person capacity V shaped paved area, 1 side sloped, Seating available BBQ bookings available by Warwick Food & Drink |
Covered Band Stand Seating available Close to Cafe Aroma BBQ bookings available by Warwick Food & Drink |
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Large, flat green space, dotted with trees Limited seating available Close to Westwood Band Stand |
100 person capacity Paved area in front of Faculty of Arts, opposite the Oculus building Limited seating with good access to facilities BBQ bookings available by Warwick Food & Drink |
Bookings for the Piazza must be sought by emailing: BBQ bookings available by Warwick Food & Drink |
Warwick Food and DrinkLink opens in a new window In-house catering team offering |
Booking Calendar
Tip: You can use the up, down, left and right arrow keys to navigate the bookings table more easily.