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Outdoor Teaching, Event and Barbecue Bookings

Please be aware that all events require a completed risk assessment. You can download a blank risk assessment template by clicking this link: Risk Assessment. Please send completed risk assessments to outdoor.events@warwick.ac.uk and attach it to the outdoor event booking form.

Events without a risk assessment will not be approved.

Events held between November and February must not use temporary structures unless it is being held on hard standing. Repairs to grounds or structures is the event organiser's responsibility.

Please be advised that disposable barbeques are not authorised for use on campus.

Outdoor Events Booking

All outdoor event bookings must be accompanied by a completed outdoor event form Link opens in a new windowand risk assessment. To allow the Community Safety team enough time to review your application, please see the below notice periods.

If you are unsure on which category your event falls under, please contact the Assistant Operations Manager via outdoor.events@warwick.ac.uk for advice. The more notice you can give, the more likely your event will be able to be approved in a timely manner.

Up to 20 attendees (residential barbecues, ad hoc picnics): 2 days
20-50 attendees (society/departmental events, larger barbecues): 10 days
50-100 attendees (annual events, ad hoc celebrations, catered events): 21 days
100+ attendees (any event involving external catering, external contractors, visitors or temporary structures): 28 days

Approval to hold an event must not be assumed until given in writing by the Community Safety team, or the Registrar, or their nominated representative.

outdoor events QR7

If you would like to complete the outdoor event form on your mobile, please scan this QR code.

Location Information

Below you will find some basic information on the bookable locations on campus. This table is not exhaustive so if you cannot see the space you wish to book, please contact the outdoor.events@warwick.ac.uk resource.

To book areas around the Cryfield Pavilion please contact Warwick Sport via their webpagesLink opens in a new window or email warwicksport@warwick.ac.uk 

Academic Square

800m2 space with 300 person capacity

Sloping grass towards pond

Limited seating

BBQ bookings available by Warwick Food & Drink

Chaplaincy Square

Flat paved and grassed courtyard
enclosed by the Chaplaincy

Limited seating available

Close to central campus

Claycroft Field 1

Clearing behind Arthur Vick 3

Flat, grassy area surrounded by trees

No seating available

Claycroft Field 2

No seating available

Flat, grassy area

Gibbet Hill (Pond)

1200m2 space with 200 person capacity

Flat, open grassed area next to pond

Limited seating available on benches and steps

BBQ bookings available by Warwick Food & Drink

Library

Space for a single or double wide table

Underneath the concourse bridge
by the main entrance to the Library

No seating available

Oculus Field

1500m2 space with 300 person capacity

Grassy area, flat with some trees

No seating available

BBQ bookings available by Warwick Food & Drink

Ramphal Rear

700m2 space with 200 person capacity

Open grass area

Red Square

2400m2 space with 300 person capacity

Flat area, mixed paving and grass

Seating available on sloping grass

BBQ bookings available by Warwick Food & Drink

Social Sciences

1000m2 space with 200 person capacity

Flat paved and grassed courtyard
enclosed by social buildings

No seating available

WBS Plazza

2400m2 space with 500 person capacity

V shaped paved area, 1 side sloped,
1 side with steps

Seating available

BBQ bookings available by Warwick Food & Drink

Band Stand

Covered Band Stand

Seating available

Close to Cafe Aroma

BBQ bookings available by Warwick Food & Drink

Westwood Jam Grove

Large, flat green space, dotted with trees

Limited seating available

Close to Westwood Band Stand

Faculty of Arts

100 person capacity

Paved area in front of Faculty of Arts, opposite the Oculus building

Limited seating with good access to facilities

BBQ bookings available by Warwick Food & Drink

Piazza

Bookings for the Piazza must be sought by emailing:
piazza.bookings@Warwick.ac.uk

BBQ bookings available by Warwick Food & Drink

Warwick Food and DrinkLink opens in a new window

In-house catering team offering
a range of food and drink.
Available to order via email and delivered to you on campus,
as well as service options.

foodanddrink@warwick.ac.uk 

Booking Calendar

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Tip: You can use the up, down, left and right arrow keys to navigate the bookings table more easily.


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