This is a recording of the Bizzabo training held on 26 February showcasing the Virtual Room

Here are some quick time stamps for key elements of the training

1.02 Accessing the Speaker/Moderator Portal

5.46 How to edit your public speaker profile

10.12 How to access the virtual room

11.50 The virtual room features

17.00 Session Chat features (Ask the Speaker and Room chat)

20.29 How to approve questions in the Ask the Speaker chat

25.09 How to make a session public to attendees (Moderator Role only)

27.15 Attendees View

29.46 How to approve questions in the Ask the Speaker chat part 2

Once you've accessed your Virtual Room you'll be prompted to enable your camera and microphone (if you haven't already). You can also:

• Adjust your name, if required. We advise also adding your pronouns to this field.
• Adjust your title for the session.

Select 'Join Studio Backstage' to enter the virtual room, which may look something like this:

Room Layout

Once you're ready to start the session, select the 'Go Live' button. A countdown will be displayed to give you a chance to prepare before the session is live.

The session will automatically record.

Advanced Chat Options

The text chat available inside the backstage virtual room is very limited in its functionality. Accessing the 'Collaboration Tools' through the Speaker/Moderator Portal will give you more options:

• A Speaker - will be able to access and adjust comments in the Ask the Speaker chat.
• A Moderator - will be able to access and adjust comments in any chat.

Managing Chat Channels

You will be presented with slightly different options depending on whether the chat is Ask the Speaker or a general Chat Channel.

• Ask the Speaker - this will let you approve/remove questions to the speaker. You can highlight a message to pin it to the top, reply and then mark a question as answered. You can also dismiss messages, such as repeated questions. The top right cog allows you to change some settings and edit your moderator name.
• Chat Channels (eg Welcome!) - you have the option to reply, pin, delete and block attendees.
• Blocked Attendees - from here, you can view any blocked attendees and unblock them.

Bizzabo has lots of useful engagement features that can make your session more interactive and exciting for participants.

Session Recordings

Messages in the chat will not appear on the recording, so make sure to read out each question aloud for the recording. If putting your email in the chat for participants, make sure to say it aloud too, if not on screen on a presentation already.

Please note: You must inform everyone in the chat that the session is being recorded and will be available after the session. Some participants may choose not to turn their camera or microphone on if they do not wish to be included in the video.

Audience Interactions

Participants will be able to clap along to the session, virtually. This is a great way of getting some feedback on your presentation/session. You can adjust the volume of the clapping at the bottom of the screen.

Screen Sharing

You can share your screen by selecting it at the bottom of the screen.

You have the option to share:

• Entire Desktop Screen
• Application Window (such as MS Word)
• Browser Tab

It is useful to select application or tab, so you can return to the virtual room to answer chat questions at the same time.

This is the only way to display PowerPoint presentations with animations and transitions.

Currently unavailable features

Video streaming, interactive whiteboard, breakout rooms, scored quizzes

Once you've been through the training, check out these additional guides: