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Staff IT Equipment - Returning to and working from Campus

IT equipment - if you have applied to work on campus, you can access some additional kit to help you manage hybrid working.

It is expected that meetings will still take place on MS Teams for the time being which means that you may need to ensure you have the right equipment in the office.

You will be able to request the following:

    • Webcam - If you will be using a desktop computer on campus you will need a webcam for Teams meetings
    • Headset - you will need to use a headset with microphone for all Teams calls to ensure privacy and to reduce noise pollution in an office

    How can I get hold of the kit?

    Place your order via Ask us a Question or email helpdesk@warwick.ac.uk You do not need to provide a cost code, however, we are limiting provision to one item per person only. You can collect these items from the IT Helpdesk at the Library on your return to campus. Opening hours are 9 am to 5 pm, Monday to Friday (excluding bank holidays and customary holidays), closed for lunch 1 pm to 2 pm.

    Advice for working in a shared office – All shared offices will have been allocated a maximum capacity, but if the office is large enough and suitably ventilated, you may still find you are sharing the space. As we are expecting meetings to remain on MS Teams for the current time, you will need to be be considerate to others and to ensure that noise levels are kept to a minimum. This means always using a headset for Teams meetings. You will also need to consider whether your meeting is likely to include a discussion of confidential information, in which case you might need to book a more private space for the meeting.

    Perhaps consider if a committee room could be suitable for a private booking.

    Need a little help and guidance?

    Video Conferencing Hints and Tips


    Lecture Theatre Bookings (Spring Term 2021)

    The University is making specific rooms available to book for teaching staff whilst access to campus buildings is restricted during the Spring term of the 2020/21 academic year. These should be booked for the following uses only:

    • Making pre-recorded lectures using Echo360 (Universal Capture of fixed camera lecture capture)
    • Broadcasting synchronous (live), non-interactive sessions (using Teams Live Event or Echo 360)
    • Running a synchronous interactive session, e.g. a Teams meeting
    • Conducting work that cannot be completed in other campus locations (e.g. staff offices) due to full or partial building closures. You are requested to use seating areas outside the teaching rooms wherever possible to prevent the need to occupy a teaching room

    For more information in relation to this facility...

    Sat 30 Jan 2021, 13:05 | Tags: Service Updates Lecture Theatres

    ICUR 2020 Two Days. Eleven Countries. Four Continents

    The AV Services team supported the International Conference for Undergraduate Research (ICUR) from the 29th-30th September 2020.

    This is one of the biggest technical challenges we face each year, with this year being even more unique, where we had to support the conference despite the COVID-19 global pandemic and with social distancing measures in place.

    The conference was a success with the AV Services team providing technical support, planning and logistics during the conference.

    Find out more about the ICUR conference at www.icurportal.com , https://twitter.com/ICURstudents & https://www.instagram.com/icurstudents/

    Wed 21 Oct 2020, 10:05 | Tags: Events Video Conferencing

    The AV Services response to working from home and Remote Lecturing

    Off Campus Lecture Delivery

    Please note that Universal Capture is the recommended method for delivering lectures at present due to the current remote working policy.

    Remote Working Tools

    Please note that for remote working, meetings and collaboration we recommend using Microsoft Teams, Skype for Business, StarLeaf & BlackBoard Collaborate

    For more information in relation to Zoom Video Conferencing

    Working or learning from within China?

    IT Services has created some guidance in relation to collaboration and virtual connections

    We have updated our FAQs

    Additionally we have created some new Best Practices, Hints and Tips guidance to help provide you with a smoother end user experience when using our Collaboration Tools during this period.


    Gibbet Hill Teaching Space Upgrades - GLT 2 & GLT 3

    GLT2 and GLT3 on the Gibbet Hill Campus have been completely refurbished during the lock down period. The AV Services department have been working closely with Estates, Space Management and sub contractors to completely transform the spaces prior to the start of term.

    Further information about GLT 2 and GLT3 is available on our room information pages.


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