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Independent Application Notification Form

Please use this form to notify the University of Warwick Immigration Service of any independent visa application you have made within the UK which is currently pending, that is, you have not received your new visa yet.

If you have already received your visa, you must present this in person to the Study Abroad & Immigration Service Reception BEFORE you engage in your studies (if you are starting a new course).

If you are an enrolled student, please visit and ensure your current contact (email and address) details are up to date BEFORE you complete this form

If you are starting a new course:

An International Student Adviser will assess the evidence submitted and confirm by email if are eligible to enrol (and how to complete enrolment when you are invited to do so). Please note that you may submit this form no more than 3 weeks before your course start date. The only exception is if you have used our office address, in which case you can submit this form as soon as you have made your online application and posted your documents.

If you are an enrolled student:
Telling us of a visa application (including Tier 4, BRP RC or TOC) you have made independently will enable us to establish your eligibility to study (if applicable), help you monitor the progress, deal with any complications, notify you if we receive any documents from the UKVI and ensure your immigration records are up to date.

For more information on your Immigration Responsibilities, please click on the link below.

If you have any queries regarding anything on this form, or if you have any further Immigration Queries, please click on the link below and submit an Online Contact Form.


Please ensure you complete all applicable sections of this form accurately.

RISKS & RESTRICTIONS (for students enrolling on a new course with a pending visa application)

By submitting this form you are agreeing to the Risk & Restrictions Statement below. If you disagree, please do not proceed. Instead, you should attend an 'In-person Visa Checks' Event (you do not need to book a slot) - More information can be found here: • Once an International Student Adviser has assessed the evidence provided and is satisfied that you are eligible to enrol on the course before you receive your new visa, you will be notified by email with information as to how to complete online enrolment. • If you are permitted to enrol and start the course while your visa application is under consideration, you do so at your own risk. If your application is refused, you may be temporarily withdrawn from your studies under University regulations. • If you applied for a Tier 4 visa using a CAS from Warwick, and you are not eligible to re-apply from inside the UK following a refusal, you will need to return home to submit a new Tier 4 application from overseas. • In all cases, if you are unable to secure an appropriate visa or present evidence that you have taken actions to regularise your stay in the UK (which also allows study) within the required timeframe, you may be advised to defer studies until the next academic year. • You must keep the Immigration Service informed of the progress of your application and when granted, bring your original passport and new visa to the immigration service, or risk being withdrawn for failure to present valid immigration permission.



Please attach the following application documents:
IF YOU HAVE MADE AN ONLINE APPLICATION WITH A UKVCAS VISA APPOINTMENT: - UKVI Document Checklist PDF, or, UKVI Application PDF (showing the date of payment) - SOPRA UKVCAS Appointment Confirmation PDF for Each Applicant. - Clear scan or photo of your current Passport Data Page - Clear scan or photo of your current visa or both sides of your current BRP.
IF YOU HAVE MADE A POSTAL APPLICATION: - Clear scan or photo of your current Passport Data Page - Clear scan or photo of your current visa or both sides of your current BRP. - Special Delivery Post Office Receipt - UKVI Document Checklist PDF (if you made an online application) - UKVI Application PDF (if you made an online application) - Confirmation letter/email from the UKVI (if you have received one)
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YOUR DEPENDANTS' DETAILS Please complete the details below if you have any dependants and their documents or BRP cards will be delivered to the University of Warwick Immigration Service address. If you do not have any dependants, please ignore and go to the next section to submit this form.

Privacy statement

The University of Warwick will process your personal data as collected within this electronic form for the purpose(s) stated above. The legal basis for processing this personal data is: Legal obligation regarding compliance with our legislative requirements or the performance of the contract you hold with the University of Warwick. Your personal data will not be shared or disclosed to any third parties external to the University of Warwick except that stated in the Privacy Statement: Your personal data will not be transferred outside of the EEA, will be kept securely by the University of Warwick and will be retained in accordance with the Records Retention Schedule. The University of Warwick is the Data Controller of this information and is committed to protecting the rights of individuals in line with Data Protection Legislation. Please visit the University’s Data Protection webpages for further information in relation to your rights and how the University processes your personal data: The University’s Data Protection Officer, A Bajaj, can be contacted through and any requests or complaints should be made in writing to the University’s Data Protection Officer.
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