Microsoft Stream is the video streaming service that comes with Office365. It is available for both staff and students to use at Warwick. You'll need to use the web version of Stream to produce screencasts as the desktop version only seems to display videos on your watchlist.

Record screen or video

Click on Create from the top ribbon and then click on Record screen or video from the dropdown menu.

 

You may get a browser message saying that Microsoft Stream wants to use your microphone and/or camera, click on Allow to enable these. The menus at the bottom left of the dialogue box will then become active. If necessary you can change which audio or video input you use and also choose to record just audio or just video (rather than both) by clicking on the appropriate down arrow.

You will notice that the maximum recording length is 15 minutes; click on the cross at the top right of this pop-up box to close this message.

You will then see a dialogue box similar to the one below where you can click on the Start recording button (the circle) at the bottom of the screen.

Now you need to choose what you want to share. If you have chosen to use your camera you will see a thumbnail image at the bottom right hand corner of the screen. Choose to share either the Entire screen, a particular Window or a Browser Tab. If you want to record the entire screen, remember to close your email and disable pop-up notifications so that you don't record private messages by mistake.

If you want to share and record a video with sound, you will need to put a tick in the Share audio checkbox, then click on the Share button.

You will then get an audible count down of three seconds before your recording starts. You can pause your recording at any time by clicking on the Pause button at the bottom of the screen. It is not possible to record a section of the screen in Stream; the smallest area you can record is a browser tab or a programme window. Once you are happy with your recording, click on the Next link at the bottom right of the screen. This will stop the recording.

From here you can choose to rerecord your video if you are not happy with it, by clicking Record again at the bottom left of the screen. If you are happy with your recording you can upload it immediately to Stream by clicking the Upload to Stream link at the bottom right of the screen.

You can also top and tail your recording from this screen by clicking and dragging the pink sliders at either end of the timeline.

Once you upload your recording to Stream you will see a screen similar to this telling you how much of your recording has been processed. Once processing is complete you can then give your recording a Name and a Description. The Video language menu is where you choose the transcription language (by default this is set to English).

If you want to make your recording public to everyone at Warwick, put a tick in the Allow everyone... checkbox. From this screen you can also download a copy of your recording by clicking the Save video file link; Save [your video] as [a] draft or Publish [your video]. Once it has finished processing, you will receive an email notification saying that your recording is ready.

If you click on the link to your recording from the email you will see a screen similar to this:

Once the transcript has processed it will appear in the right hand pane where you can click on the pencil icon to edit it. Users can also display captions by clicking on the CC button in the black bar at the bottom of the player interface.

To share your recording, click on the Share button. Bear in mind that the recording can only be viewed by authorised users (this means Warwick staff and students) so sharing streamed content is not possible with members of the public. You can share your content by direct link, to specific email addresses or you can embed the recording link in a Warwick web page. If you enable the Start at: checkbox, the recording will start playing at that specific point irrespective of the method you use to share it.

If you want to make your recording available to non-Warwick users, you will need to download it and upload it into Echo360.

You can Add [your video] to [your] watchlist, Like your video and if you click on the three dots you can do the following:

• See which groups and channels have access to the recording (Linked groups/channels)
• Add [the recording] to [a] group/channel
• Update [the] video details - e.g. the title or the description
• Trim [the] video - you can't remove sections of the video but you can top and tail it
• Replace [the] video - if you update your recording with a different version this will use the same share links so you shouldn't need to redo these
• Delete [the recording]
• Download [the] video

Upload a video

To upload a recording you have created elsewhere, click on Create and Upload video from the drop down menu.

Click on browse, locate your file and then the upload will begin. The first time you do this you will also be asked to set the transcription language from a dropdown menu.

You will then see a screen similar to the one below showing you your upload progress.

Bear in mind that this can take a very long time to complete (depending on the size of the file you are trying to upload). The maximum number of video files you can upload to Stream has been set at an institutional level. If you receive a message saying you have reached your upload quota, please email helpdesk at warwick dot ac dot uk for support. The largest file you will be able to upload to Stream at any one point is 50MB.

Once you have uploaded your video into Stream, you will be able to edit and share it in the same way that you can with a video that you have recorded from scratch.