Skip to main content Skip to navigation


Show all news items

Academic Technology Newsletter - May 2023

Academic TechnologyLink opens in a new window is part of the Flexible & Online Learning Division (FOLD). We support and advise on a range of technology enhanced learning tools.

Training & Workshop Opportunities

Training & Support is available: Moodle, Vevox, H5P, Padlet and more. See our training pageLink opens in a new window for more info or to book an appointment.


We will be upgrading to Moodle 4.1 on 27 July 2023

This upgrade will bring significant changes to the user interface. IDG are working with our application host Co-Sector, to help deliver this new version of Moodle. The changes will include new menus that apply a more consistent approach to navigation. We expect some of these changes will take a little getting used to and we will be updating support guides, general information and links to further help as soon as we know more.

For information outlining Moodle 4.1 improvements, please see the Moodle 4.1 announcementLink opens in a new window.

Also see Moodle's 'New for Teachers' pages for highlights of some of the changes:

Or contact the team directly if you have more specific enquiries.

  • Rollover
    The rollover tool is expected to be available by mid-June. Whether departments can make rollover decisions for SITS modules is dependent on the module availability records (MAVs) in SITS. See the rollover section of the Academic Technology Super User guideLink opens in a new window for more information.
  • Echo360 video assignment submission
    Students can now submit Echo360 video assignments via the Echo360 media embed button to Moodle activities where the 'Online text' submission type has been enabled. Videos embedded using this tool are locked so they cannot be edited.
  • Components for Learning plugin
    The Components for Learning plugin has now been added to Moodle editor. The icon in editor looks like a single Lego brick and opens up a choice of visual components to help enhance your on-screen text in Moodle. They provide a simple but effective way to help readers focus on certain information such as a key concept, a tip, attention highlight boxes, as well as quotes, estimated time and more. Read more about the Components for Learning pluginLink opens in a new window.
  • Reminder: Course recompletion plugin
    The course recompletion setting is useful for courses which need to be completed peridocially. This can include compliance and training courses and can delete all grades and attempts at quizzes, assignments etc. More information can be found in the Course recompletion guideLink opens in a new window.
  • Blackboard Ally - Accessibility
    This tool is integrated with Moodle and automatically scans files for accessibility. If an editor clicks on the Blackboard Ally icon (large A icon), they are presented with feedback on how to improve the accessibility score. You can start with "content with the easiest issues to fix"; often simple changes can make a big difference to users. Since the introduction of this tool at the start of the academic year, it has been used by almost 8,000 students to download alternative formats (tagged PDF, HTML, ePub, Audio, Braille etc.). More than 90 Moodle courses have used the Ally to improve accessibility. More information can be found in our Blackboard Ally for InstructorsLink opens in a new window guide.
  • Moodle editor updates
    The "insert audio/video" button has now been removed and font colour palette amended to provide more accessible options. More details in the Superuser TeamsLink opens in a new window group.


  • Student library now live
    We have turned on the student library in Echo360. In the coming academic year, this will allow students to submit Echo360 videos for assessment where required. Please contact Paul Trimmer if you would like to know more.
  • Echo360 feature requests
    Anyone interested in proposing a feature request or keeping up-to-date with proposals, please see the Echo360 feature requestsLink opens in a new window page.

      Amend a schedule formLink opens in a new window - Please use this form to ensure efficient and accurate changes to any future recordings.

      Delete a recording formLink opens in a new window - There is an option to advise of a GDPR breach so we can liaise with the Infosecurity team directly.

      Please see our lecture capture request guidesLink opens in a new window to get started. If you need further assistance, please get in touch via


      • PowerPoint add-in feature
        Vevox are offering a new PowerPoint add-in which serves both Microsoft and Mac users. This offers the ability to create polls within the PowerPoint add-in and a more user-friendly experience. We are currently investigating how this can be made available to users at Warwick so please look out for more news. Read more about the Vevox PowerPoint add-inLink opens in a new window.
      • Vevox for peer assessment
        Chemistry have found a novel use for Vevox as a peer assessment tool. In groups, students are asked to pitch a scientific product or solution to the class with a 'Dragon's Den' style presentation. Students then use Vevox to assess the others' presentations. If you would like help achieving a similarly atypical use for Vevox, please contact the Academic Technology team for support.

      See this quick introduction and guide to Vevox at WarwickLink opens in a new window and the self-paced Introduction to VevoxLink opens in a new window course.

      Mahara e-portfolio

      • Reminder: ePortfolios should not be submitted in draft mode
        We've seen a rise in academics being unable to view ePortfolios submitted via Moodle due to students having content in 'draft' mode. Please remind students to check each content item is not in draft mode before submitting via Moodle. Items in draft mode will have a yellow background.
      • Future of ePortfolios
        An 'Enhancing the VLE WIHEA Learning Circle' sub-group recently met to discuss current practice and the future needs related to ePortfolios. Please view and add to the ePortfolios PadletLink opens in a new window to capture requirements, issues and potential tools and use cases. A follow-up workshop is expected, to continue discussion and encourage sharing of practices. We are keen to have broad representation so if you or your colleagues use Mahara, and/or have experience or an interest in ePortfolios then please let Jim Judges know and he will add you to a list of interested parties.


      • New! Padlet filtering options
        Padlet now features filtering options so you can sort posts automatically by date, reaction score, alphabetically, randomly, or manually as normal. Also worth remember that Padlets can be broken into sections for easier management. Applies to all formats except canvas.
      • Padlet Gazette - The official Padlet blog
        Check out the Padlet GazetteLink opens in a new window for more details on the new features mentioned above, plus more

      New to the tool? Find out how to get started with our Introduction to Padlet at WarwickLink opens in a new window 

      JISC Discovery Tool

      The JISC Digital Capabilities Discovery Tool is an online activity for staff and students that is designed to help the individual reflect on their digital capabilities. It produces a personalised profile that identifies current strengths and areas for development and provides links to further support, training and resources based on your profile. Once logged in you should follow > Discovery Tool for staff/student > Question sets & reports > Start with Overall Digital Capabilities. See the bottom of this training page for information and an alternative link.

       Microsoft Stream Migration

      • Background: Microsoft began the transition from Stream (Classic) to Stream (on SharePoint) last year. Since then, all Microsoft Teams recordings are now automatically stored in Stream (on SharePoint).
      • Upcoming Migration: The next phase of this process is the migration of older video content from Stream (Classic) to Stream (on SharePoint). This transition is expected to happen in July/August 2023, following the conclusion of the summer term.
      • Stream (Classic) Retirement: Stream (Classic) is being phased out by Microsoft. As of May 15th, users are no longer able to upload new videos to Stream (Classic), and access to Stream (Classic) will be completely revoked after October 15, 2023.
      • Link and Embed Compatibility: Links to migrated video content will continue to function until February 2025. However, embedded videos, such as those in Moodle, might require users to click an 'open-video' button until a solution for direct access is implemented.
      • Post-February 2025 Expectations: After February 2025, migrated content will remain accessible, but migration links are expected to stop working. To maintain access to videos, users may need to relink or re-embed them, or consider transferring them to an alternate streaming platform.
      • In most instances new video content for teaching and learning should now be shared via the Echo 360 service. If desired, other older content can also be manually migrated there too. This then provides easy to use reliable links, embed codes and auto-transcript generation. [See here for more information about sharing videos with EchoLink opens in a new window]

      Artificial Intelligence (AI) [ChatGPT etc]

      See Warwick's Academic Integrity and Artificial IntelligenceLink opens in a new window page for the latest on Warwick's response and guidance regarding AI, including assessment. This includes a link to the latest updateLink opens in a new window on Artificial Intelligence and Academic Integrity - including progress from the WIHEA Learning Circle on Artificial Intelligence in Education, the University's response to Turnitin's new AI detection tool, and resources from the QAA and WonkHE.

      Community Input

      Feedback, questions, comments or tips are welcome. Please share them by contacting Jim Judges:

      This newsletter can only provide a taste and snapshot of some of the active areas of interest. If you need help and guidance, please refer to the main online Academic Technology pages.Link opens in a new window If you have a technical query with Moodle or any of our supported tools, please contact For more general IT enquiries, or if you are unsure who to ask please contact the IT helpdesk.

      All the best,

      Cameron Deans, Michelle Jackman, Jim Judges, Nadine Stewart, Paul Trimmer

      Academic Technology | Flexible & Online Learning| Education Group | University of Warwick