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Sponsored students

During the enrolment process, you will have the opportunity to provide details of any sponsorships, either from external parties or from University departments, which you have in place to pay your tuition fees. It is your responsibility to provide the University with the correct details to ensure your fees are paid.

The University will only accept evidence of your sponsorship on letter headed paper, confirming the full details of your sponsorship, including a contact email address and invoicing postal address. If this sponsorship is covered by a Purchase order or internal reference, then this should also be included.

Please upload a PDF copy of the offer letter when prompted.

The Student Fees team will then seek to verify this documentation and approve the sponsorship. Once this is complete, your liability for tuition fees will be transferred to your sponsor, in full or in part, depending on their offer. If there are any queries regarding your sponsorship offer, the Student Fees team will seek clarification from you via an email. If you do not provide sponsorship information in the correct format, the university will NOT update your student record and will continue to hold you personally liable for your tuition fees. 

An invoice will be sent directly to your sponsor, and you will be notified by email. Your sponsor will have 30 days to pay the invoice.

Please note sponsors will be invoiced for the full sponsorship amount and are not provided with the option to pay in instalments.

If you are paying part of your fees yourself, you have two options for the portion of the fees you are due to pay, either payment in full or payment in instalments. Your fee liabilities are shown in the Fees and Charges section of the Student Records (Evision) system and you can make payments from there.

It is your responsibility to ensure that your sponsor pays your fees by the correct date. You can check your sponsor account through the My Student Finance section of the Student Records (Evision) system.

In the event that you do not receive your upload your sponsorship documentation during the Enrolment period, the documents can also be uploaded in the Fees and Charges section of the Student Records (Evision) system, and the verification process will proceed as above.

If your sponsor fails to pay your fees within 30 days of receipt of the invoice, the fees will automatically be transferred to your account with the University and you will be held liable for their payment in full. The University will contact you if we encounter problems recovering money from your sponsor.

Please note that the University cannot sign up to any individual supplier system or accept third party terms and conditions to facilitate a payment.

If you have any queries, please contact us at sponsorinvoices@warwick.ac.uk