The majority of sponsored students will have the opportunity to provide the details of any sponsorships during the enrolment process. This includes sponsorships for tuition fees from external parties or from University departments.

You need to confirm your sponsorship each year during the online enrolment process

You may be fortunate to have sponsorship throughout your study period which may cross over more than one academic year. You need to confirm these arrangements each academic year. If your supporting documentation confirms sponsorship throughout your study period then you can upload this documenation each academic year. Please be advised that if your sponsorship is annual then you will need new supporting documents (see below).

If you are not able to upload your sponsor details at enrolment

If you are a postgraduate student undertaking a course that is charged on a per module basis you do not have the option to provide your sponsorship details on enrolment. This includes students on certain courses provided by:

• Warwick Medical School
• The Centre for Lifelong Learning
• The Centre for Education Studies
• The Centre for Teacher Education
• Part-time MBA students at Warwick Business School

You will be able to provide your sponsorship information once your fee has been generated onto your student account.

When your fee has been generated on your account you will receive an e-mail link that takes you to the sponsorship option in the Fees and Charges section of your Student Records Online. You can then enter your sponsorship details and provide supporting documentation.

What you need to provide to confirm your sponsorship

It is your responsibility to provide the University with the correct sponsorship details to ensure your fees are paid. The University will undertake appropriate checks - such as making sure that the University is 'reasonably satisfied' that your sponsor complies with UK Anti-money Laundering Regulations - before the University will raise an invoice to a third party.

The University will only accept evidence of your sponsorship on letter headed paper or a formal company purchase order, confirming:

• the full details of your sponsorship - including the relationship of the sponsor to you
• a contact name and email address
• a postal address for invoices
• a reference number from your sponsor - such as a purchase order number or internal reference
• who to contact for payment (accounts payable reference)

Any sponsorship confirmation letter will need to be signed by an authorised signatory in order to confirm consent for funding.

Please upload a PDF copy of the sponsorship offer letter - and any other relevant documents - when prompted.

If you were not able to enter your sponsorship details and/or upload your supporting documentation during the enrolment period, then you can still provide sponsorship details and documentation in the Fees and Charges section of the Student Records (eVision) system. Once you have done completed this the sponsorship verification process will proceed as outlined below.

Sponsorship which the University is unable to accept

Please be aware that the University is unable to accept student sponsorship from organisations that fail money laundering checks. In addtion, the University is not able to accept student sponsorship from organisations associated with tobacco cultivation, production or manufacture and may be unable to accept student sponsorship from other industries that, in the opinion of the University, could cause harm to the University and/or it's community.The University may also refuse to accept sponsorship from organisations who we have had issues in previous years relating to payment. If you have any concerns over the appropriateness of your sponsor, please contact: sponsorinvoice at warwick dot ac dot uk.

I have made arrangements for a loan to fund my studies

These arrangements are between you and your lender and you do not need to create a sponsor. Payments will either:

• go directly to you; or
• be received by the University

If the University is going to receive the funds it is important that your loan provider quotes your name and student ID number in any accompanying correspondence unless the funding is from Student Finance England (SLC) as we will liaise directly with them with regards to tuition fee payments.

What happens once you have loaded your sponsorship details

The Student Fees Team checks and verifies the sponsorship details submitted - including the documentation - before your sponsor is approved for invoicing. Once these checks are complete, your liability for tuition fees will be transferred to your sponsor - in full or in part - depending on the sponsorship offer.

If the Student Fees Team have any queries regarding your sponsorship offer, details or documentation, queries following anti-money laundering checks, etc then they will get in touch with you by email.

If you do not provide sponsorship information in the correct format, the university will NOT update your student record and will continue to hold you personally liable for your tuition fees. 

When will my sponsor receive an invoice?

Once the checks have been completed then an invoice will be sent directly to your sponsor and you will be notified by email. At certain times of the year - such as the start of the academic year - it may take a little longer to complete the verification process.

Payments from sponsors

Sponsors will be invoiced for the full sponsorship amount and are not provided with the option to pay by instalments. Your sponsor will have 30 days to pay the invoice. The University uses Flywire for payment of student tuition fees and accommodation charges. Sponsors can pay via the Flywire Open PortalLink opens in a new window.

It is your responsibility to ensure that your sponsor pays your fees by the correct date. You can check your sponsor account through the My Student Finance section of the Student Records (eVision) system.

If your sponsor fails to pay your fees within 30 days of receipt of the invoice then the fees will automatically be transferred to your student account and you will be held liable for the payment in full.

The University will contact you if there are any problems recovering money from your sponsor.

Please note: The University cannot sign up to any individual supplier system or accept third party terms and conditions in order to facilitate a payment from a sponsor.

What happens if you are paying some fees yourself

If you are paying part of your fees yourself - then you have two options for the portion of the fees you are due to pay:

1. payment in full; or
2. payment in instalments.

Your fee liabilities are shown in the Fees and Charges section of the Student Records (eVision) system. You will also find payment links here.

Frequently asked questions

There is a helpful list of frequently asked student finance questions.

Please check the Sponsorship, Bursaries and Scholarships section before emailing the Student Fees Team with your sponsorship query at sponsorinvoices@warwick.ac.uk Please include your student number in the title of your e-mail.