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Request a booking

Once you have submitted your booking form a member of the booking team will email you to confirm your booking. Approval of your event must not be assumed until you have received email confirmation.


Equipment, apparatus and electricity

(In the event of heavy rain, you should not use electrical equipment.)

What equipment/apparatus will be used? Please state size, number etc and indicate where equipment/apparatus will be positioned.

Please note that event organisers are responsible for providing furniture and/or electrical equipment.


Food and drink

The giving away or selling of food, drink and merchandise is not permitted, only in exceptional circumstances. Please note that the Piazza and Benefactors Place are licensed spaces and therefore no groups or individuals (with the exception of the licensees) may sell or provide alcohol.


Statutory approvals



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Clearing up of litter and removal of apparatus and equipment must be completed within 3 hours of the end of the event.

Bad weather


I agree to abide by the rules on noise, safety, tidiness and any other conditions imposed by the University, whether in advance or during the event. I also accept financial responsibility for any damage or injury arising from the event and any additional cleaning required by the University.

Privacy notice

Your details will only be collected for the purpose of contacting you regarding your event booking. The University will not disclose your details to any third party.

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University's Data Protection webpages provide further information on your rights and how the University processes personal data. If you wish to submit a data subjects rights request, make a complaint or report a suspected personal data breach, please contact the University’s Data Protection Officer by email at

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