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Charter and Statutes - Second Schedule 1

Second Schedule 

Statutes of the University of Warwick

1 Definitions

(1) In these Statutes:

‘The University’ means the University of Warwick.

‘The Charter’ means the Charter of the University.

‘The appointed day’ means the date upon which the Charter becomes of force and effect.

‘The Council’ means the Council of the University.

‘The Senate’ means the Senate of the University.

‘Faculty’ means a Faculty of the University.

‘Board of the Faculty’ means a Board of a Faculty of the University.

‘Sub-Faculty’ means a Sub-Faculty of the University.

‘Department’ means a Department of the University.

‘The Assembly’ means the Assembly of the University.

‘Union of Students’ means the Union of Students of the University

‘Ordinances’ means Ordinances made pursuant to the Charter or these Statutes.

‘Regulations’ means Regulations made pursuant to the Charter or these Statutes.

‘Year’ means a calendar year.

‘Appointed’ means appointed following an election or some other procedure.

(2) Words in the singular shall include the plural and words in the plural shall include the singular unless the contrary intention appears.

(3) Words defined in the Charter or these Statutes shall have the same meaning in the Ordinances and Regulations unless the context be repugnant thereto.

2 The Members of the University

(1) The following persons shall be members of the University:

These Officers of the University, namely:

The Chancellor, the Pro-Chancellors, the Vice-Chancellor, Deputy Vice-Chancellor, the Treasurer and the Pro-Vice-Chancellors.

The Members of the Council.

The Members of the Senate.

The Members of the Academic Staff.

The Registrar.

Such senior administrative officers as may be granted the status of members by the Council.

The Honorary Professors.

The Emeritus Professors.

Such other Teachers (not being members of the Academic Staff) and such administrative officers as may under Regulations made by the Council be granted the status of members.

Such persons as may, by the Council on the recommendation of the Senate, be granted the status of a Teacher of the University, under the title of Recognised Teacher.

The Graduates of the University.

The Graduate and Undergraduate Students of the University.

(2) The Council on the recommendation of the Senate shall have power to declare such other persons members of the University as the Council may deem fit.

3 The Chancellor

(1) The successors to the first Chancellor shall be appointed by the Council and the Senate sitting in joint session.

(2) The Chancellor shall hold office for a renewable fixed period.

(3) The Chancellor may resign by writing addressed to the Council.

4 The Pro-Chancellors

(1) The Pro-Chancellors, other than the first Pro-Chancellor, shall be appointed by the Council and shall hold office for five years or until earlier resignation and shall be eligible for reappointment provided that the Council may, on the appointment or reappointment of any Pro-Chancellor, provide that the period of office shall be shorter than the period otherwise provided for such office.

(2) If an office of Pro-Chancellor becomes vacant by death or resignation, or from any other cause before the expiration of the period of office, the vacancy shall be filled at the next meeting of the Council or at any subsequent meeting for the remainder of such period.

(3) A Pro-Chancellor may resign by writing addressed to the Council.

5 The Vice-Chancellor

(1) The Vice-Chancellor shall hold office for such period and (subject to Statute 24) under such terms and conditions as may from time to time be determined by the Council. By virtue of this office the Vice-Chancellor shall be a member of the Council, the Senate, each Faculty, the Board of each Faculty, each Sub-Faculty, and the Assembly, and of any committee appointed by any of those bodies.

(2) The successors to the first Vice-Chancellor shall be appointed by the Council, after consultation with the Senate, at a meeting especially called for the purpose.

(3) The Vice-Chancellor shall have a general responsibility to the Council and the Senate for maintaining and promoting the efficiency and good order of the University.

(4) The Vice-Chancellor may suspend any student from any class or classes, and may exclude any student from any part of the University or its precincts. Such a suspension or exclusion shall be reported by the Vice-Chancellor to the Senate at its next meeting. The Vice-Chancellor may, with the concurrence of the Senate, refuse to admit any person as a student of the University without assigning any reason.

(5) The Vice-Chancellor may resign by writing addressed to the Council.

6 The Treasurer

(1) The Council shall appoint a Treasurer of the University who shall, in an honorary capacity, perform such duties and hold office for such period as may be determined by the Council.

(2) The receipt of the Treasurer for any moneys or property payable or deliverable to the University shall be a sufficient discharge for the same to the person or persons paying or delivering the same, but the Council may appoint any person or persons to give receipts for such moneys or property and in such case a receipt given by such person or any one of such persons shall be a sufficient discharge for the same.

(3) The Treasurer may resign by writing addressed to the Council.

7 The Deputy Vice-Chancellor

(1) The Council may, on the recommendation of the Vice-Chancellor, establish the post of Deputy Vice-Chancellor with such duties, at such remuneration and upon such terms and conditions as the Council may deem fit save only that a Deputy Vice-Chancellor shall not be appointed except after consultation with the Senate.

(2) The Deputy Vice-Chancellor shall normally hold office for a period not exceeding five years in the first instance, renewable for further periods not exceeding five years in each case. By virtue of this office the Deputy Vice-Chancellor shall be a member of the Council, the Senate and the Assembly.

(3) The Deputy Vice-Chancellor may resign by writing addressed to the Council.

8 The Pro-Vice-Chancellors

(1) The Pro-Vice-Chancellors (with the exception of the first Pro-Vice-Chancellor) shall be appointed by the Council.

(2) A Pro-Vice-Chancellor shall hold office for such periods of office as determined by the Council.

(3) A Pro-Vice-Chancellor may resign by writing addressed to the Council.

9 The Registrar

(1) The Council shall appoint a Registrar of the University with such duties, at such remuneration and (subject to Statute 24) upon such terms and conditions as the Council may deem fit: Provided that the Council shall not make such an appointment except after consultation with the Senate.

(2) The Registrar of the University shall be responsible for providing secretarial services for the Council, the Senate, the Board of each Faculty, the Sub-Faculties, and the Assembly and for any committee appointed by any of those bodies, and subject to the direction of the Vice-Chancellor for the administration of the University.

10 Other Officers

The Council shall appoint such other officers as it may deem necessary with such duties, at such remuneration and upon such terms and conditions as the Council may deem fit: Provided that no member of the academic staff shall be so appointed except with the approval of the Senate.

11 The Auditor

(1) The Council shall appoint an Auditor or Auditors. Every such Auditor shall be a member of a body of accountants established in the United Kingdom and for the time being recognised for the purposes of paragraph (a) of sub-section (1) of section 161 of the Companies Act, 1948, or any statutory modification or re-enactment thereof for the time being in force. No person shall be appointed Auditor who is or any one of whose partners is a member of the Council or the staff of the University.

(2) The Auditor or Auditors shall hold office for such period and shall receive such remuneration as may be determined by the Council, and shall be eligible for reappointment.

(3) The Auditor or Auditors shall have a right of access at all reasonable times to the books, records, accounts and vouchers of the University and shall be entitled to require from the officers of the University such information and explanations as may be necessary for the performance of his/her or their duties.

(4) If the office of Auditor or Auditors shall become vacant by death or resignation or any other cause before the expiration of his/her or their period of office the Council shall forthwith appoint an Auditor in his/her or their place for the remainder of such period.

(5) The Auditor or Auditors shall make a report to the Council at least once in each year.

(6) An Auditor may resign by writing addressed to the Council.

12 The Council

(1) The Council shall consist of the following members, namely:

Ex Officio Members:

The Pro-Chancellors, the Vice-Chancellor, the Deputy Vice-Chancellor, the Treasurer and the Pro-Vice-Chancellors.

Appointed Members:

(A) Up to six academic members of the Senate appointed by the Senate.

(B) One member of the non-academic staff of the University appointed by the Council.

(C) Such other persons, not being members of the academic staff or salaried officers or students of the University and not exceeding fifteen in all, as may be appointed by the Council.

(D) Two registered students of the University of whom one shall be the President of the Union of Students and the other shall be elected from among the students of the University, such an election to be conducted in accordance with procedures which shall be specified by Ordinance, all registered students of the University being entitled to vote. The two student members shall not participate in nor receive papers for any business affecting the appointment, promotion or personal affairs of individual members of the staff of the University or affecting the admission, academic assessment or personal affairs of individual students.

(2) (A) Ex Officio Members of the Council shall hold office so long as they continue to occupy the positions by virtue of which they became members.

(B) Members of the Council required to be appointed by the Senate shall hold office for a period of three years commencing on the first day of August in the year in which they are appointed.

(C) Members of the Council appointed by the Council shall hold office for a period of three years commencing on the first day of August in the year in which they are appointed.

(D) The President of the Union of Students shall be a member for the period of tenure of the office of President and the other student member shall be a member for one year commencing on the first day of August in the year in which that student member is elected.

13 The Chair of the Council

(1) The Council shall appoint from among its members or otherwise a Chair, not being a member of the academic staff or salaried officer in the University.

(2) If the Chair is appointed from outside the Council he/she shall enjoy the status and privileges of a member of the Council while he/she is Chair. If the Chair is appointed from among the members of the Council the Council may require him/her to vacate office if he/she ceases to be a member of the Council. Subject thereto the Chair shall hold office for five years or for such shorter period as the Council may determine at the time of appointment.

(3) The Council may appoint from among its own members a Vice-Chair not being a member of the academic staff or salaried officer in the University. The Vice-Chair shall preside at the meetings of the Council in the absence of the Chair. The Council may require the office of Vice-Chair to be vacated at the point where the incumbent ceases to be a member of the Council. The Vice-Chair shall hold office for three years.

14 Powers of the Council

Subject to the Charter and these Statutes, the Council shall, in addition to all other powers vested in it, have the following powers and functions:

(1) To appoint a Chair and Vice-Chair.

(2) To appoint members of the Council as provided for under Statute 12.

(3) To appoint jointly with the Senate as provided for in Statute 3 as Chancellor.

(4) To appoint, after consultation with the Senate where prescribed, the Chancellor, the Pro-Chancellors, the Vice-Chancellor, the Deputy Vice-Chancellor, the Treasurer and the Pro-Vice-Chancellors.

(5) Subject to the provisions of the Charter, to make Statutes.

(6) To authorise, on the recommendation of the Senate, the creation of academic posts in the University.

(7) To institute Degrees on the recommendation of the Senate.

(8) To suspend or abolish, on the recommendation of the Senate, any academic post except any post created by these Statutes.

(9) To determine, on the recommendation of the Senate, the conditions of appointment of the academic staff of the University.

(10) Subject to the provisions of these Statutes, to appoint, on the recommendation of the Senate, all members of the academic staff of the University.

(11) To regulate the appointment of all other members of the University staff, and to supervise the salaries and conditions of tenure of posts to which it appoints.

(12) On the recommendation of the Senate, to grant the status of a Teacher of the University under the title of Recognised Teacher.

(13) To establish, on the recommendation of the Senate, the organs of academic administration, to prescribe their constitution and functions, and to modify or revise the same.

(14) To review the work of the University and, subject to the powers of the Senate, take such steps as it thinks proper for the purpose of advancing the interests of the University, maintaining its efficiency, encouraging teaching, the pursuit of learning and the prosecution of research therein, and providing for the recreation and well-being of students.

(15) To determine, after considering the recommendations of the Senate, all University fees.

(16) To institute, on the recommendation of the Senate and subject to any conditions made by the founders, the general arrangements for the award of Teaching Fellowships, Scholarships, Studentships, Prizes and other aids to study and research.

(17) To provide for the welfare of the students of the University after taking into consideration any recommendation or report by the Senate.

(18) To take such steps as it thinks proper for supervising organisations of students and to approve any amendments to the constitution of the Union of Students provided that before determining any question under this sub-section which directly affects the educational or social policy of the University the Council shall take into consideration any recommendation or report by the Senate.

(19) To accept transfers of all or any part of the property, assets, liabilities and engagements of the Trustees of the University of Warwick Foundation being the Trustees for the time being under the Declaration of Trust dated the twenty-fourth day of October one thousand nine hundred and sixty-two, and any later revisions or amendments thereto.

(20) To govern, manage and regulate the finances, accounts, investments, property, business and all affairs whatsoever of the University, and for that purpose to appoint Bankers and any other officers or agents whom it may seem expedient to appoint, provided that before determining any question of finance which directly affects the educational or social policy of the University the Council shall take into consideration any recommendation or report by the Senate.

(21) To invest any moneys belonging to the University in such stocks, funds, fully paid shares or securities as the Council shall from time to time think fit, whether within the United Kingdom or not or in the purchase of freehold or leasehold hereditaments in the United Kingdom including rents; provided that in the case of moneys held by the University as trustees the powers conferred by this paragraph shall be exercised subject to the provisions of the law relating to investment by trustees.

(22) To sell, buy, exchange, lease and accept leases of real and personal property on behalf of the University.

(23) To provide and maintain the buildings, premises, furniture and apparatus, and other means needed for carrying on the work of the University, provided that before determining any question under this sub-section which directly affects the educational or social policy of the University the Council shall take into consideration any recommendation or report by the Senate.

(24) To borrow money on behalf of the University and for that purpose, if the Council thinks fit, to mortgage or charge all or any part of the property of the University, whether real or personal, and to give such other security as the Council shall think fit.

(25) To enter into, vary, carry out or cancel contracts on behalf of the University.

(26) To make provision for schemes of insurance, superannuation, pensions or retirement benefits for all salaried officers, and so far as the Council shall think fit for other employees of the University or their dependants or relatives.

(27) To determine from time to time the age at which staff and officers of the University shall retire from office.

(28) To select a Seal, Arms and a Mace for the University and to have the sole custody and use of the Seal.

(29) To confirm Regulations submitted by the Senate for any matters in respect of which Regulations are authorised to be made.

(30) Generally to exercise all such powers as are or may be conferred on the Council by the Charter and these Statutes, including the power to make Ordinances, subject to the provisions of Statute 29, in the exercise of all the powers expressly set out in this Statute and of all other the powers vested in the Council.

15 The Senate

(1) The Senate shall consist of the following persons, namely:

Ex Officio Members:

The Vice-Chancellor, who shall preside over meetings of the Senate.

The Deputy Vice-Chancellor

The Pro-Vice-Chancellors.

The Librarian.

The holders of such other posts, including persons charged with the welfare of the students of the University, as the Senate may from time to time determine.

Appointed Members:

The Chairs of the Faculty Boards.

Twenty-four members of the academic staff to be appointed in equal numbers by each of the Boards of the Faculties. A majority of those appointed by the Boards of the Faculties shall be from Professors and Chairs of Departments in membership of that Board.

Six permanent full-time members of the academic staff employed by the University to be appointed by the Assembly, of whom not more than two shall be Professors.

Three registered students of the University of whom one shall be the President of the Union of Students and two shall be elected from among the students of the University, such an election to be conducted in accordance with procedures which shall be specified by Ordinance, all registered students of the University being entitled to vote. The three student members shall not participate in nor receive papers for any business affecting the appointment, promotion and personal affairs of individual members of the staff of the University or affecting the admission, academic assessment or personal affairs of individual students.

(2) The appointed members, other than the student members, shall hold office for a period of three years commencing on the first day of August in the year in which they are appointed. The President of the Union of Students shall be a member for the period of his/her tenure of the office of President and the two other student members shall hold office for one year commencing on the first day of August in the year in which they are elected.

16 Powers of the Senate

The Senate shall be the supreme academic authority of the University and shall, subject to the powers reserved to the Council by these Statutes, take such measures and act in such a manner as shall appear to it best calculated to promote the academic work of the University both in teaching and research and for the regulation and superintendence of the education and discipline of the students of the University. The Senate shall, subject to the Charter and these Statutes, in addition to all other powers vested in it, have the following powers:

(1) To regulate and control, after considering the views of the Boards of the Faculties, all teaching, courses of study and the conditions qualifying for admission to the various titles, Degrees and other distinctions offered by the University.

(2) To regulate the admission of persons to courses of study and their continuance therein.

(3) To recommend to the Council the establishment of Faculties; and to recommend to the Council after consultation with the Boards of the Faculties the establishment of Sub-Faculties and of Departments.

(4) To appoint members of the Senate to be members of the Council as provided for under Statute 12.

(5) To appoint jointly with the Council the Chancellor as provided for in Statute 3.

(6) To recommend to the Council the establishment of new academic posts in the University.

(7) To advise and make recommendations to the Council on matters affecting the appointment, duties and conditions of service of all members of the academic staff.

(8) To review from time to time the duties and conditions of service of all members of the academic staff.

(9) To recommend to the Council the appointment of the Professors, Readers and the Librarian of the University.

(10) To recommend to the Council the appointment of Senior Lecturers, Lecturers and other persons of the academic staff whose appointment is not provided for elsewhere in these Statutes.

(11) To recommend to the Council the granting of the status of a Teacher of the University, under the title of Recognised Teacher.

(12) To grant Honorary Degrees, the title of Emeritus Professor or other University distinctions.

(13) To regulate all University examinations and to appoint examiners, whether internal or external.

(14) To prescribe the requirements of the University for matriculation.

(15) To recommend the institution of Degrees.

(16) To grant Degrees and other academic distinctions to persons who shall have pursued in the University a course of study approved by the Senate and shall have passed the examinations of the University under the conditions laid down in the Regulations.

(17) To grant Diplomas, Licences or Certificates to persons who have pursued a course of study approved by the Senate under conditions laid down by it.

(18) To grant Degrees, Diplomas, Licences, Certificates and other academic distinctions to persons who shall have pursued a course of study offered by the University in conjunction with another institution, the joint course of study having been approved by the Senate under conditions laid down by it.

(19) To accept such examinations and periods of study at such Universities and places of learning as the Senate may approve as equivalent to such examinations and periods of study in the University as the Senate may determine.

(20) To accept courses of study in any other institution which in the opinion of the Senate possesses the means of affording the proper instruction for such courses of study in the University as the Senate may determine.

(21) To determine what formalities shall attach to the conferment of Degrees and other distinctions.

(22) To revoke any Degrees or other distinctions conferred by the University, and all privileges connected therewith if the holder thereof has been convicted of a crime for which that person has been sentenced to imprisonment and the Senate considers that such crime is one which renders that person unfit to be a member or graduate of the University.

(23) To advise the Council on the allocation of resources for teaching and research.

(24) To advise the Council on priorities for new buildings and on the long-term development plan of the University.

(25) To be responsible for the general administration of the University Library.

(26) To recommend to the Council the institution of Fellowships, Scholarships, Studentships, Prizes and other aids to study and research.

(27) To supervise the extra-mural work of the University.

(28) To make recommendations to the Council on any matter of interest to the University.

(29) To regulate the use of academic dress in the University.

(30) To regulate the discipline of the University and to determine in what manner disciplinary powers shall be exercised.

(31) To expel any student guilty of grave misconduct after giving that student an opportunity to appear personally and to be heard.

(32) To make recommendations to the Council concerning the constitution of the Union of Students and on any other matter relating to supervising organisations of students.

(33) To make recommendations to the Council concerning the welfare of the students of the University.

(34) To express an opinion on any matter or thing pertinent to the University and its affairs.

(35) Generally to exercise all such powers as are or may be conferred on the Senate by the Charter and these Statutes including the power to make Regulations, subject to the provisions of Statute 25, in the exercise of the powers hereinbefore expressly set out in this Statute and of all other the powers of the Senate.

17 Faculties

(1) The Council shall, on the recommendation of the Senate, by Ordinance constitute Faculties and shall in like manner provide the number of Faculties to be constituted and shall prescribe which Departments shall belong to which Faculty or Faculties, and the Council may in like manner alter the constitution of or dissolve such Faculties or any of them.

(2) Each Faculty shall have a Board. The Council shall from time to time determine by Ordinance on the recommendation of the Senate the constitution of the Board of each Faculty.

(3) The Board of each Faculty shall appoint a Chair from among the members of the Board. The Chair shall hold office for one year and shall be eligible for reappointment.

(4) The Board of each Faculty shall have the following powers and functions:

(A) To regulate, subject to these Statutes and the Ordinances and Regulations and to review by the Senate, the teaching, research, curricula and examinations in the subjects prescribed for the Faculty.

(B) To recommend to the Senate examiners for appointment.

(C) To make recommendations to the Senate for the award of Degrees (other than Honorary Degrees), Diplomas, Certificates and other distinctions in the subjects prescribed for the Faculty.

(D) To recommend to the Senate Sub-Faculties and Departments to be constituted by the Council.

(E) To delegate to the Sub-Faculties such matters as are deemed appropriate.

(F) To appoint members of the Board of the Faculty to be members of the Senate as provided for under Statute 15 19.*

(G) To discharge such other functions as the Senate may from time to time determine.

18 Sub-Faculties

(1) The Council shall, by Ordinance, on the recommendation of the Senate after consultation with the Boards of the Faculties constitute Sub-Faculties.

(2) There shall be a Chair of each Sub-Faculty, to be appointed by the Sub-Faculty.

(3) Each Sub-Faculty shall have the following powers and functions:

(A) To advise and report to the Board of the appropriate Faculty on all matters relating to the organisation and teaching in the subjects of the Sub-Faculty including curricula and examinations.

(B) To consider the attendance, progress and conduct of students in the subjects prescribed for the Sub-Faculty and to report thereon through the Board of the appropriate Faculty to the Senate.

(C) To deal with any matter which may be referred to it by the Board of the appropriate Faculty.

19 Departments

(1) There shall be Departments established by the Council on the recommendation of the Senate after consultation with the Boards of the Faculties. The constitution, powers and duties of each Department shall be prescribed by Ordinance on the recommendation of the Senate.

(2) There shall be a Head of each Department. The powers and duties and the procedure for appointment of the Head of Department shall be prescribed by Ordinance.

20 The Assembly

(1) There shall be an Assembly of the University consisting of:

The Vice-Chancellor.

The Deputy Vice-Chancellor

The Pro-Vice-Chancellors.

The Professors, Registrar, Readers and other members of the academic staff.

The holders of such other academic, research and administrative posts as may be designated by the Senate.

Such other members of the University as may be nominated by the Senate.

(2) The Vice-Chancellor shall be the Chair of the Assembly.

(3) The Assembly shall appoint to membership of the Senate six permanent full-time members of the academic staff employed by the University as provided for under Statute 19(1).

(4) The Assembly may make recommendations to the Council or to the Senate on any matter whatsoever relating to the University and including any matters referred to it by the Council or the Senate.

(5) The Vice-Chancellor may at any time at his/her discretion and shall upon the requisition in writing of not fewer than twenty-five members of the Assembly stating the purpose for which the meeting is to be called, summon an extraordinary meeting of the Assembly.

21 The Union of Students

(1) There shall be a Union of Students of the University.

(2) The Memorandum and Articles of Association* of the Union of Students shall be approved by the Council provided that before determining any question under this sub-section which directly affects the educational or social policy of the University the Council shall take into consideration any recommendation or report by the Senate.

(3) The Memorandum and Articles of Association* of the Union of Students shall provide for the election of a President of the Union.

22 Congregation

(1) For the purpose of presenting graduates of the University, there shall be held a meeting of members of the University which shall be called a Congregation.

(2) A Congregation shall be held at least once every year at such time and place as shall be determined by the Senate, and shall be presided over by the Chancellor, or, in the Chancellor’s absence, by the Vice-Chancellor. In the event of the Chancellor and the Vice-Chancellor being absent a Congregation may be presided over by the Deputy Vice-Chancellor or a Pro-Vice-Chancellor.

(3) The procedure for summoning a Congregation, for the presentation of graduates both in person and in absentia and all other matters relating to Congregations, shall be determined by the Senate.

23 Removal of Officers and Members

(1) The Chancellor, any member of the Council (other than an ex officio member or a member of the academic staff to whom Statute 28 applies), any Pro-Chancellor and the Treasurer may be removed from office for good cause by the Council. No person shall be removed from office by the Council unless that person shall have been given a reasonable opportunity of being heard by the Council.

(2) “Good cause” in this Statute means:

(a) conviction for an offence which may be deemed by the Council as the case may be to be such as to render the person convicted unfit for the execution of the duties of the office; or

(b) conduct of an immoral, scandalous or disgraceful nature incompatible with the duties of the office; or

(c) conduct constituting failure or persistent refusal or neglect or inability to perform the duties or comply with the conditions of office whether such failure results from physical or mental incapacity or otherwise.

* subject to the approval of the Privy Council