Additional payments or variations to pay must be processed within SuccessFactors, our HR system. Please note that requests for unpaid leave are managed through the process that is specified in detail on the HR web pages.

The following guides explain how to request payment for additional hours worked (including overtime) and other ad hoc payments e.g. KiT/SPLiT days for colleagues on maternity/adoption/shared parental leave.

How to input overtime in SuccessFactors guideLink opens in a new window

How to Process Additional Payments in SuccessFactors

There remain some amendments to pay that will still need to be communicated to Payroll via a form and these are detailed below. In all cases, please ensure that you download forms directly from the website each time, to ensure you are using the most up-to-date form. Once completed, these forms should be submitted to Payroll via the AskHR portal, access to which can be found on your SuccessFactors homepage.

Additional payment forms and Salaried timesheet manual.

For use only where the additional payments are not available in SuccessFactors or overtime worked and timesheet entry is older than 8 weeks.

Additional Payment Form (pdf)Link opens in a new window (pdf)

Salaried staff timesheet - ManualLink opens in a new window (pdf)

All requests for additional payments or overtime must be made on a properly authorised original form and uploaded to an AskHR ticket, as specified above.

Agreed Mileage Expense Form

The University of Warwick does not normally reimburse travel to work on any occasion and therefore this form should only be used in exceptional circumstances where such travel has prior agreement from Head of Dept.

Agreed Mileage Expense FormLink opens in a new window (pdf)

Voluntary deduction cancellation form

Voluntary deduction cancellationLink opens in a new window  (pdf)

Application for healthcare cover in the EEA

Application for healthcare cover in the EEA (for use if you are going to leave the UK and work in the EEA)