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Hardship Fund - Re-application Form

Prior to completing this application, you must have been through our triage process. If you have not done this, please submit an Expression of Interest form.

To complete this application, you will need to be logged into your University account.

You will need to upload supporting documentation in the final section of this application. Please submit documents that are applicable to you (from the list shown at the end of this application form), or any further evidence that has been requested of you within your triage appointment.

Section 1 - Personal Details

Pronoun you would like us to refer to you by:
Which Hardship Fund have you been invited to re-apply to? (required)

Section 2 - Statement

Section 3 - Upload Supporting Documents

All students making a re-application to the Hardship Fund must provide the following:
  • A copy/photo of your Warwick ID card (this must be in date).
  • 3 Months of bank statements for all accounts held (up to the date prior to submission of this application), including any international bank accounts.  Please ensure to submit any/all account types, including savings accounts, ISA’s, trading/cryptocurrency accounts etc, even if these accounts have £0 or no transactions within the last 3 months.  
If applicable, please also provide the following:
  • A copy of your most recent credits card(s), store card(s) and/or loan statement(s).
  • Up-to-date evidence of any rent/mortgage, utility and/or council tax arrears.
  • Documentation supporting any changes to your circumstances/situation since your previous application.
  • If you live with a partner you will need to submit a completed Partner Information Form, including all the requested documents outlined on the Partner Information Form.
  • A completed Childcare Information Form (you only need to submit a new Childcare Information Form if any of the details on your previous application have changed).
  • Any documentation requested by your Student Funding Adviser at your triage appointment.
Attach file
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Section 4 - Post-application Information

If you have been unable to upload any of your evidence or if you have any subsequent changes in your financial circumstances (which occur during the application process), please email this to us instead at

Application timeline

Once we have received your application, and all your required evidence, you will be asked to provide your appointment availability via an online form (appointments are usually conducted over Microsoft Teams). Once we have booked your appointment, you will receive a confirmation email and Microsoft Teams invite to your Warwick student email.

Your appointment will last approximately 30 minutes to 1 hour. More information regarding the topics discussed at your appointment can be found in the relevant guidance notes on our Hardship Fund website pages.

Providing we have received all your required documentation prior to your appointment, you will ordinarily be notified of the outcome of your application via email within 10 working days. If your application has been successful, your award may be credited to your University account for accommodation, University Nursery charges or repayment of emergency loans. This will be discussed and agreed with you at your appointment, if appropriate.

Any award due to be paid directly into your bank account will be paid within a further 10 working days from receipt of your bank details, so please follow the instructions in the application outcome email to submit your bank details promptly. Please note, we can only make payment into UK bank accounts or some digital accounts. We cannot make payments in cash.

Please note it can take up to 5 weeks from a fully completed application to receipt of funds, if you are found to be eligible.

Other helpful resources:

Section 5 - Privacy Notice and Declaration

I confirm that the information I have provided is, to the best of my knowledge, complete and correct. I understand that this information may be verified and that any significant discrepancy may result in my application being delayed or cancelled. Fraudulent applications will be treated as an extremely serious offence.

In submitting this form I agree to report subsequent changes in my financial circumstances, which occur during the application process, to the Student Funding Team.

Privacy notice

In submitting this form, I can confirm that I have read and understood the below privacy notices.

The legal basis for processing your personal data is consent, which is obtained through your completion of this form. 

We are required to send some of the information we hold about registered students to HESA (the Higher Education Statistics Agency). If you want to know more about how HESA uses the data, please see their privacy policy.

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University's Data Protection webpages provide further information on your rights and how the University processes personal data. If you wish to submit a data subjects rights request, make a complaint or report a suspected personal data breach, please contact the University’s Data Protection Officer by email at

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