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Student Experience: Immigration & Compliance

Providing details of your current visa and/or passport

YOU MUST BE SIGNED IN TO USE THIS FORM


Click on the 'Sign in' link in the top right corner of this page.

Use this form to provide us with a copy of your current or new visa and / or passport or other documents if requested to do so by the Student Immigration and Compliance team.

If you have a new passport:


If you are in the UK with a Student visa, you are required to notify the UKVI of your new passport within 7 days of receiving it.


Please complete the form at the bottom of this page to notify the University of your new Passport, and then follow the instructions below:


Click on the following link, download the Migrant Change in Circumstances form, fill in the form, and post to the UKVI.


If you are currently outside of the UK, you should wait until you have returned to the UK.


Migrant Change in Circumstances Form


  • You should complete questions 1 – 12 – You need to state in question 12 that you have a new Passport, providing the following details of your passport: passport number, place of issue, date of issue and the date of expiry.
  • If you have no Criminal Convictions, you can skip questions 13 – 17.
  • You should complete questions 18 – 23.
  • Questions 24 – 29 should only be completed if they are applicable.
  • Complete the Declaration Section.
  • Once the form has been completed, you must post this to the address listed on the front of the form.

You can either complete the questions, print the form, and then post to the address listed on the cover of the form.

OR

You can print the form and manually write in the answers, and then post to the address listed on the cover of the form.

Please click on the following link to read about your Immigration Responsibilities:


Immigration Responsibilities - Yours and Ours

If you have started your course, please also check Student Records Online to ensure your contact details (telephone, email, address etc. are correct):


Student Records Online

Please ensure you:


1 - Read through the questions and answer them fully.

2 - Attach the required documents.

You can only attach the following file types:
JPEG, JPG, PNG, PDF.
PERSONAL DETAILS

YOUR NEW VISA DETAILS

(If you are providing a new visa, provide your new visa details below.

If you are providing other documents, choose the appropriate option from the drop down)

Please now ensure you attach the document(s) as requested by Student Immigration.

 

If attaching a BRP:

We require a clear scan or photo of BOTH sides of your BRP.

 

If attaching your 30/90 day Temporary Travel Vignette, or, Visa Vignette if you are not receiving a BRP:

We require a clear scan or photo of this page so that all text and images are legible.

 

If attaching your Passport Data Page:

We require a clear scan or photo of this page so that all text and images are legible.

 

If attaching Proof of UK application:

We require either:

 

  • A copy of your full UKVI Document Checklist PDF

OR

  • A copy of your full UKVI Application PDF.

 

Both of these can be downloaded from Section 6: Further actions of the UKVI Application Portal – You have to scroll down below the link to book an appointment.

Please see page 54 of the Student Visa Application Guide:

 

Warwick | Student Immigration | I am a Student | Student Visa | Applying for a Student Visa | Permission to Stay (Formerly Leave to Remain) Application Guide

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Privacy notice

The University of Warwick will process your personal data as collected within this electronic form for the purpose(s) stated above.

The legal basis for processing this personal data is: Legal obligation regarding compliance with our legislative requirements and/or the performance of the contract you hold with the University of Warwick.

Your personal data will not be shared or disclosed to any third parties external to the University of Warwick except that stated in the main Privacy Statement: https://warwick.ac.uk/services/idc/dataprotection/privacynotices/. The University may share the personal data you provide internally with other departments such as Admissions for the purposes of assessing if you are eligible to pay Home fees, and/or the PGCE Office when this is required by Ofsted to enable you to study.

Your personal data will not be transferred outside of the UK, will be kept securely by the University of Warwick and will be retained in accordance with the Records Retention Schedule.

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University’s Data Protection webpages provide further information on your rights and how the University processes personal data. Please submit any data subject rights requests to infocompliance@warwick.ac.uk or address any complaints or suspected breaches to the University’s Data Protection Officer at DPO@warwick.ac.uk.

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University's Data Protection webpages provide further information on your rights and how the University processes personal data. If you wish to submit a data subjects rights request, make a complaint or report a suspected personal data breach, please contact the University’s Data Protection Officer by email at infocompliance@warwick.ac.uk.