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Activities Privacy Statement

If you choose to undertake a volunteering activity through Warwick Volunteers, the University of Warwick will process your personal data to record your participation and may contact you about your: participation, experience and other volunteering opportunities.

The legal basis for processing this personal data is legitimate interest. It is necessary for the performance of student membership and participation in the volunteer project(s) that WV processes your data, personal data will not be shared or disclosed to any third parties external to the University of Warwick except project leaders (who may be other students or external organisations) for the purposes of running your chosen volunteer project(s), Membership Solutions Ltd who provide the membership database on behalf of the University of Warwick and Mailchimp, the email company which is used to send out the newsletter.

Your personal data will be kept securely by the University of Warwick and will be retained for a period of 6 years. If you have registered with us, but not volunteered, and would like us to remove your personal data from our records please email us at The University of Warwick is the Data Controller of this information and is committed to protecting the rights of individuals in line with Data Protection Legislation. Please visit the University’s Data Protection webpages for further information in relation to your rights and how the University processes your personal data. The University’s Data Protection Officer can be contacted through and any requests or complaints should be made in writing to the University’s Data Protection Officer.”

Photo Consent

We may take photos or film during the volunteering event to help promote Warwick volunteers activities and demonstrate the impact of the work our volunteers do. By registering to attend the one off volunteering activity you are consenting to photos, footage and/or audio taken at the event being used by the University of Warwick for the purposes mentioned above. If you do not wish to be photographed please inform the project leader or member of staff at the event and we will make sure you are not included.