Hello and thank you for watching this video: Top tips for those
interested in our project support scheme.
My name is Janice Koistinen-Harris, I'm the IATL
Projects Manager and here I just wanted to provide you with some
guidance and tips if you're interested in applying to the
scheme.
The first thing to say is to encourage everyone to read
through the information on the website very carefully.
This may sound somewhat obvious, but when people are busy it can
be easy to overlook something important, and especially for
anyone who may have looked at the project support information
last year.
This is to flag that we have recently overhauled the project
support information and some things may have changed.
So just to flag that there is this main project support page
here of course information about deadlines and so forth.
These have moved down the page.
We have these tabs at the bottom.
Very much want to flag this video about student staff
Co-creation which is so important for staff-led projects
here.
This element to the video has one of the IATL Co-creation
officers from last year, Sara. Very important: the information
that she talks about
in co-creation is a really key part of staff projects required
for those over £1500 and encouraged for all staff
projects and for student projects as well, when that's
relevant.
So do please ensure that you review the video - it's not that
long and it's very helpful.
And also on this funding and guidance tab here, we have this
link to another separate page because there's a fair amount of
information there.
So do please make sure that you click on the link and review all
the information available on that page.
So going back here, I think the first thing to emphasize when
applying is to make sure that you tell your story, That you
present the big picture of what it is that you want to do and
how you're going to be taking it forward and why it matters.
Because again, you'll be presenting a lot of information
in an application.
Do help the panel, he'll be reviewing your application.
Do your best to help them grasp why you want to do this project,
why it matters, how it will benefit you, and how it will
benefit Warwick when that's relevant.
Again, particularly for staff projects. You see on the staff
page, the tab here,
that of course, as it says, staff projects need to relate to
teaching and learning in Warwick, relate to IATL
strategy.
And this key bit here, the higher the amount applied for,
the more we expect projects to have a strategic focus and
impact.
So that's particularly where you just always want to have that
bigger picture in mind.
What is this broader impact that you wish to have, particularly
since higher levels of funding must be matched by increased
engagement with the education strategy and priorities.
We also want to flag up another new element for the staff-led
projects this year.
If you go down this tab page you can see here this box about
proposal funding, so you can apply for up to £500 at most to
develop a project idea into a full proposal.
So again, this is not a mini project that you want to carry
out.
The purpose of the funding is to promote student staff
co-creation and specifically to fund students time so they can
work with staff to develop project ideas and plans.
So this is a way of trying to get out what can be a vicious
circle where we want to encourage student staff
co-creation from the earliest possible point, but that can't
happen until an application has gone in and funding has been
secured, at which point student co-creators can start to be paid
for their work.
So this proposal funding is a way to address that and to
support the Co creation that we think is so important.
Again, if you have any doubts about why it is so important,
please watch this video about student staff co-creation for
students. Again,
this year we have clarified that students can apply for up to
£1500 for one of two types of projects, research and
performance.
If you as a student are interested in another kind of
topic or you wish to apply for over this £1500 limit then you
could consider approaching a member of staff to take forward
a co-led project where a proposal could be co-led by a
member of staff and a student together.
It says on the page here.
If that's going to happen, then the process and requirements
that apply are those that are same as for the staff-led
projects tab, so you can go have another look at that information
there too.
In terms of some common pitfalls, just want to flag up
the importance of being generous with your time scales when
thinking about what you want to carry out and when there is a
section of the application form that asks about the timeline for
your proposal.
In terms of time scales, everything always takes longer
than you think, especially not only but especially if something
like applying for ethics approval is required for
whatever activity, the research and so forth that you're
applying for.
So again, just be generous and allow time there also for the
panel to review your project because that can take some time
and also if funding is approved you can take another chunk of
time for funding to reach you.
We do address those time scales on the how to apply tab here.
It just kind of lays out the time scales you can think about
in advance.
Do please again check the Funding and Budget guidance page
here.
We addressed some information here about how funding is
provided.
This is important particularly for staff-led projects because
the funding is provided via an internal order code based in
IATL, but it's administered through the Project Leads
department.
We wanted to flag that up from an earlier point.
You can see this additional information on the Project
Funding and Cost page here.
Again, we've set up a set of tabs at the bottom to pick up
the really key point.
So do please have a look at that
among other things to ensure that when you're applying for
something that it is something that we are able to fund, hence
this list of things here that we are not usually able to fund.
That's important guidance and another really key issue is to
please, please very carefully in advance check the approvals that
are required for the project lead or co-lead.
We've divided the information here using these tabs on the
side just to make it really easy for people to find out what
types of approvals are required.
We cannot review applications that are missing any required
approvals or statements of support and we must receive
everything that is required by the deadline.
So this is why we've attempted to provide this information as
clearly as possible.
And again, we appreciate that things like Head of Department
statements can take some time to organize.
Or for example, if you're a student applying for research or
performance project, you will need to get an academic member
of staff to complete a supporting statement template.
The link is here on the page, so do please allow time for that
because it would be a real shame if you put all this work into
your application and then it falls over the last moment
because the approval information or statement just didn't arrive
on time.
You can attach an approval to your application form, but if
you have more than one or those time scales don't work, you can
e-mail them directly to us at the IATL Project Support
resource account contact here.
Again, please just ensure that we received it by the deadline
because incomplete applications will not be reviewed.
In terms of where to find the application form, it is here on
the How to Apply page.
It should be fairly straightforward to apply here.
Key point, just to make sure that you have signed into the
page if you're going to be putting text directly into the
application form just because you wouldn't want to risk
signing out
and every now and again some people get in contact saying I
had my application nearly complete but then whatever,
there was an IT glitch and they lost their information.
So as it says, you can save your information, save and complete
it at a later date.
There's a button at the bottom of the form.
I would always encourage people, once they've started putting
text into a form, to also print that form out.
You can print it to PBS, you can save that file.
You can e-mail it to yourself just to have a backup copy so
there's no risk of losing your work.
Or for key elements such as the project overview and so forth
and write that outside the application.
You can always copy and paste it in.
One of the things that you'll be asked about on the application
form is these outcomes here and how you plan to share your
project and learning with IATL and the wider work community.
There is a long list here.
It's very important to flag we do not expect all of these boxes
to be ticked.
We encourage people to start thinking early about how they
want to share their learning.
Feel free to be as creative as you like.
It does not have to be a written report.
But as a general pointer, I would say fewer outcomes that
you have more time to think about and work on are usually a
better idea than ticking tons of boxes and then discovering that
you simply don't have time
or it's not very efficient, or you're not able to focus your
outcomes and your learning as effectively as you could.
So the boxes are there to suggest ideas and so forth - it
is not to say that more is better, not at all.
Last few bits again, may sound obvious, but do please bear in
mind the deadlines that are listed here on the page.
And we do keep this main page updated to flag up which funding
calls are open and what the deadlines for those are
because we cannot review applications that are not
complete by the deadline, including the application form
itself and those approvals.
And we would hate for all the effort that they've put into
their application not to bear fruit in the form of an
application that we can review.
And if you do have any questions, of course we are here
to help.
Our address is here on the Contact Us tab.
Do please bear in mind, we say that it can take us sometimes up
to three working days to respond to queries.
We will respond as soon as we can, but it may take a little
time.
So if you have questions, do please allow time for those to
be addressed and to be getting back to you, especially since
depending on your question, we may need to ask you for some
further information.
So again, thank you for watching and for listening.
We look forward to hearing what tyes of projects you are
interested in proposing.
If you have any questions, please get in touch and thank
you again for watching.