Rights and Responsibilities

Introduction

Purpose of the Rights and Responsibilities Document

This document:

· Formally acknowledges and supports the role of students wishing to undertake a summer research project supported by SoE;

· Sets out a policy to ensure good working practices;

· Defines the rights and responsibilities of the supervisors and participants.

Rights of SoE participant:

Every SoE participant has the right:

· To be supported in completing his/her research project;

· To be given appropriate training for the project being undertaken;

· To be safe in his/her research location;

· To have any concerns or questions dealt with promptly;

· To stop his/her project at any time;

· To have his/her personal information kept in a secure and responsible manner;

· To have open access to their personal information kept by the School;

· To be recognised as an individual, according to the University’s Equal Opportunities Statement;

· To have his/her work recognised;

· To receive the agreed amount of bursary in a timely fashion during the project period, as agreed with his/her supervisor/department;

Responsibilities of SoE participants:

· To complete the required submissions as detailed below on or by the submission date specified;

· To attend regular meetings with his/her project supervisor as agreed, to discuss progress on the project, any successes or difficulties;

· To keep in regular contact with School administration team, when required to do so;

· To notify his/her supervisor and the School administration team as soon as possible if he/she is unable to complete the project and/or needs to withdraw for any reason;

· To abide by the University’s policies and procedures;

· To adhere to the the health and safety procedures of the School of Engineering at all times;

· To act in accordance with the University’s Equal Opportunities Statement;

· To attend training where appropriate;

· To maintain his/her agreed level of commitment;

· To have regular meetings with his/her supervisor and/or research team;

· To be reliable;

· To act appropriately;

· To be open and honest with his/her supervisor;

· To return the entire bursary already paid when requested to do so, should it be reasonably determined that the bursary has not been used for the purposes set out in the application or the project has been largely not attempted or if you fail to complete the required outputs.

· To make available all information reasonably required by the Co-ordinator to establish such correct use of the bursary.

Responsibilities of Supervisors of SoE Projects

· To hold regular meetings with your SoE participant(s) as agreed with him/her/them, to discuss progress on the project, any successes or difficulties;

· To keep up to date with communications from the administration team;

· To notify the SoE administration team as soon as possible if an SoE participant is unable to complete the project and/or needs to withdraw for any reason. Notification by email is preferable eng.research@warwick.ac.uk;

· To provide the SoE participant(s) with appropriate project-specific training, including health and safety training to enable him/her to complete the research project successfully and safely;

· To provide full support to the SoE participant(s) in exploring potential ethical implications of the project, seeking guidance from an appropriate University Research Ethics Committee (REC) and where required obtaining formal REC approval before the project commences;

· To provide written feedback to the SoE participant(s) on completion of his/her project;

The participant’s engagement in the research project should not dictate whether or not the bursary is paid. Lack of engagement may result in the project coming to/being brought to an end sooner and/or the participant not gaining a certificate evidencing successful completion of the SoE URSS. It should be the responsibility of the supervisor to monitor and address this.

Further Information

Insurance

· Participants taking part in an undergraduate project arranged via a University department are covered by the University’s Public Liability insurance;

· Participants travelling overseas are automatically covered by the University’s Travel Insurance policy;

· See the University’s Insurance web pages for full details.

Confidentiality

Any details of a personal nature will only be disclosed with the consent of the person involved and on a need to know basis. The only exception to this is if there is an immediate safety issue for students, staff or members of the public.