Attendance and Monitoring Points

Monitoring Points

Over the year there will be up to 13 monitoring points for every student in the department. Details will be circulated separately, since they vary depending on which year you are in. Examples of monitoring points include: attendance at supervisions, handing in at least 80% of specified assignments and seeing your tutor at appropriate times.

Missing monitoring points has consequences; three will trigger an interview with your tutor, if you miss as many as eight you could have your registration at the University terminated.

If you attend your lectures, complete the majority of your assessed/core assignments, and see your tutor when you are asked then none of this will affect you as the monitor points will be ticked off and you will not trigger any events. If you are building up missed monitor points, it is a sign that you are not engaging with the degree and you should discuss this with your tutor sooner rather than later.

Monitoring points for undergraduate students

Term 1
Weeks	Year 1	Year 2	Year 3 & Incoming Erasmus Students	Year 4
Week 1	Tutor meeting	Tutor meeting	Tutor meeting	Tutor meeting
Week 2	Submission of module choices	Submission of module choices	Submission of module choices	Submission of module choices
Week 3-4	Supervision attendance	Tutor meeting	Tutor meeting	Register 4^th year project on Moodle
Week 5-6	Supervision attendance	Tutor meeting	Tutor meeting	Tutor meeting
Week 7-8	Supervision attendance	Tutor meeting	Tutor meeting	Tutor meeting
Week 9-10	Supervision attendance	Tutor meeting	Tutor meeting	Tutor meeting

Term 2
Weeks	Year 1	Year 2	Year 3 & Erasmus	Year 4 & 5
Weeks 1-2	Attendance at January exam	Tutor meeting	Tutor meeting	Tutor meeting
Weeks 3-4	Supervision attendance	Tutor meeting	Tutor meeting	Tutor meeting
Weeks 5-6	Supervision attendance	Tutor meeting	Tutor meeting	Tutor meeting
Weeks 7-8	Supervision attendance	Tutor meeting	Tutor meeting	Tutor meeting
Weeks 9-10	Supervision attendance	Tutor meeting	Tutor meeting	Tutor meeting

Term 3
Weeks	Year 1	Year 2	Year 3 & Erasmus	Year 4 & 5
Weeks 1-2	Attendance at April exam	Attendance at April exam	Attendance at April exam	Attendance at April exam
Weeks 3-10	Attendance at Summer exam	Attendance at Summer exam	Attendance at Summer exam	Attendance at Summer exam

Outgoing study abroad monitoring point scheme

Term 1
Month	Outgoing Study Abroad
October	Monthly Report submitted via Tabula
November	Monthly Report submitted via Tabula
December	Monthly Report submitted via Tabula
Term 2
January	Monthly Report submitted via Tabula
February	Monthly Report submitted via Tabula
March	Monthly Report submitted via Tabula
Term 3
April	Monthly Report submitted via Tabula
May	Monthly Report submitted via Tabula
June	Monthly Report submitted via Tabula

How do I meet a monitoring point?

Monitoring Point Type	How to meet the point
Monthly Report submitted via Tabula	Complete the assessment set up in Tabula by the deadline
Attendance at April exam	Your exam script constitutes
Attendance at Summer exam	Your exam script constitutes
Supervision attendance	Supervisor will note attendance in Moodle
Tutor meeting	Personal Tutor will note attendance in Tabula
Attendance at January exam	Your exam script constitutes
Submission of module choices	Submit module choices by the deadline
Register 4^th year project on Moodle	Submit via Moodle by the deadline

Missing Monitoring Points

Please be aware that you will be contacted by the department, as well as by the central University, if there is concern regarding your missed monitoring points.

If you miss any monitoring points:

Every time you miss a monitoring point, the department will check how engaged you are with the course
If we cannot confirm you’re engaging, we will follow the Missing Students Process – this means we’ll try different ways to contact you (email, phone, etc.).
If we still can’t reach you, you will be referred to the Warwick Wellbeing Service who may contact your emergency contact or other relevant people to check on your wellbeing.

If you miss 6 or 7 monitoring points:

The department will again try to contact you using the Missing Students Process.
If contact is made, your personal tutor will arrange a meeting to talk about your attendance, risks to completing your studies, and possible support options
They’ll complete a Missed Monitoring Points Discussion Form and send it to Student Records.

If you miss 8 monitoring points:

Student Records will apply Regulation 36.4.1c, to begin termination of your place on the course, unless the department decides otherwise (they must state this on the Discussion Form).

International students should be particularly aware of the consequences of missing Monitoring Points: the Academic Office is obliged to report to the UK Borders Agency if any students have been found not to be engaging with and attending their degree course.

All students registered at the University are expected to be actively engaged with their course, to be attending lectures and seminars on a regular basis and to be living within a reasonable distance of the University. Failure to adhere to this can result in being referred to the University Continuation Committee, who have the power to terminate your registration at the University.

"All full-time students must live within a reasonable distance of the University" (regulation 36.1)

"Students are expected to engage fully with their course of study, take responsibility for their own learning and co-operate with their department and wider University as members of the University community. Students must comply with the requirements for their course as set out by the department." (regulation 36.2)

Frequently Asked Questions

What if I cannot meet a monitoring point due to factors beyond my control, such as a family emergency?

If you have any extenuating circumstances which may prevent you attending a monitoring point, please submit this information, along with any relevant evidence, to Tabula via the mitigating circumstances ribbon.

I have been incorrectly recorded as having missed a monitoring point. How can I get this fixed?

If you have been incorrectly recorded as having missed a monitoring point, please email to ask for the record to be corrected. Please include any relevant evidence (such as an email from your personal tutor if the monitoring point relates to a personal tutor meeting).