5.4 Reasonable Adjustment
Special examination arrangements, as well assessed work arrangements, may be provided as a reasonable adjustment for students with a long term condition and sometimes a any temporary disability that is known far enough in advance.
A long term condition includes any long-term disability learning difficulty, illness, mental health condition or any other medical condition that could affect your ability to take examinations. Examples of a temporary disability include illness or broken bones.
If you have an illness or condition that you think may require special examination arrangements please discuss this with your personal tutor and disability services (https://warwick.ac.uk/services/disability).
Students with a long term condition are encouraged to register with Disability Services and meet with a Disability Adviser so that they can discuss what reasonable adjustments may be helpful to enable a student to engage with their course. Adjustments are considered on an individual basis and considered in the context of the impact of a disability or learning difference, University policies and the Equality Act (2010).
Recommendations are evidence-based; students are required to supply appropriate and recent medical evidence, or, in the case of a learning difference such as dyslexia or dyspraxia, a post 16 diagnostic assessment completed by an Educational Psychologist or assessor with a suitable practicing certificate.
Once a student has met with Disability Services, the adviser will contact the student’s department (with their permission) to recommend any specific adjustments. Although adjustments vary, it is not unusual for recommendations to be made relating to examination conditions, coursework deadlines or access to lecture materials.
Cases of temporary illness or injury will be granted a temporary arrangement at the time, or will be taken into account by the examination board after your examination has taken place, these will not carry over to the following year. If you have a temporary and/or unexpected illness, injury or condition that may result in you needing additional support for your study or examinations (for example a broken limb requiring a scribe for examinations or lectures) you should submit medical evidence of your condition to the Student Support Office, who will liaise with the Examinations Office with regard to agreeing any additional temporary support requirements or reasonable adjustments ahead of your examination taking place.
Special Examination Arrangements
There are deadlines by which the examinations office must receive recommendations from disability services which are listed on the examinations webpage https://warwick.ac.uk/services/academicoffice/examinations/students/special_examination_arrangements.
Please note that the university will not normally grant special examination arrangements for any requests which are made after the appropriate deadline which relate to circumstances which are not unexpected and could reasonably have been anticipated.
Once accepted, these arrangements will continue for the duration of your degree course.
Students who have a late diagnosis of a learning difficulty are advised to submit a mitigating circumstances claim for affected examinations for which reasonable adjustment was not provided.
Regarding class tests and other assessed work, special arrangements need to be discussed and agreed with the relevant department for each module for which you require special arrangements. In addition to the contacts above, please notify the Student Support Office (both at the Department of Statistics and the Department which offers the corresponding module).
It is not required for you to notify module leaders if you do not feel comfortable doing so, but we recommend notifying them, as it will give more time for them to consider how best to accommodate your specific requirements.
Please let the Student Support Office know about special arrangements at least 10 working days before the class test takes place or the assessment is due. If possible let us know earlier to allow us to best support you. Insufficient notice to the corresponding departments may mean that it is not possible to make appropriate arrangements in time for the class test or assessment.
Disability Services may recommend that the department shows some flexibility on assignment deadlines but automatic extensions are not recommended by Disability Services.
Extensions for non-medical reasons tend to have an impact and a knock on effect on subsequent deadlines and therefore are not usually routinely recommended.
Students must still request an extension through the normal extension request process, each time they wish to be considered for an extension. Extensions are never granted by default and each request will be considered individually. If you wish to discuss, in advance, the likelihood of an extension being approved please contact the senior tutor and / or disability coordinator.
If for reasons of religious observance you are unable to take examinations on particular day(s), you must notify your academic department and the Academic Office (Examinations) of your preferences, by completing the Religious Observance form.
While the University will make every reasonable effort to avoid the times/dates in your request, owing to the logistical constraints and difficulties involved in scheduling examinations, it may prove impossible to avoid those times/dates for your examinations. In such an event you may wish to ask your academic department to see if they can make any alternative arrangements for you, or ask the relevant University Chaplain if they could help in terms of chaperoning arrangements. Therefore please note that submission of the religious observance request form does NOT mean that your examinations will definitely not be set on the dates/times you would wish to avoid.
Fully completed forms should be submitted to the Examinations Section, Academic Office, University House by the deadline available at https://warwick.ac.uk/services/academicoffice/examinations/students/special_examination_arrangements/.
Please note that late submissions will not be accepted. It is vital that you check the deadline if you intend to submit a religious observance form.
If you were eligible for additional time in examinations, you will be permitted the same amount of additional time in online assessments with an individual time limit of less than 24 hours.