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Terms and conditions

Warwick Conferences terms and conditions

Terms & conditions for Scarman, Radcliffe and The Slate PDF

Terms & conditions for Arden and Conference Park PDF

Bed & breakfast terms and conditions

Our terms and conditions now come into effect as agreed when making your booking. Please see details below:

  • You may cancel your reservation without charge until 6pm on the day prior to arrival.
  • After this period, please note that you will be charged a cancellation fee equal to the first night of your booking (accommodation & breakfast).
  • Please note that a change in the length of your reservation , may result in an alteration in the rate.
  • Warwick Conferences may transfer bookings between venues on campus or, in extreme circumstances, out book to local hotels at no additional cost.
  • Check-in time is from 3pm on the day of arrival and check-out time is before 10am on the day of departure.
  • Please note that if you are making a Bed & Breakfast booking to attend a specific event with pre-reserved bedrooms which can only be booked with a promotional code (specific to the event you are attending), then by making a booking you are giving consent to Warwick Conferences to share your personal details with the Organiser of the event for the sole purpose of delivering this event.

Data Protection Statement

The University of Warwick is committed to protecting your personal information and being transparent about how we use it. As part of our work, we process and store personal information about our customers and delegates in accordance with our responsibilities under GDPR.