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Capital Space and Amenities Group

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Membership 2021/22

The Provost, or nominee (Chair)

Professor Christine Ennew

Two members of the Academic Staff (Deputy Chairs)
Professor David Haddleton
Professor Kate Seers
A Pro-Vice-Chancellor, appointed by the Vice-Chancellor
Professor Christopher Hughes

A Member of Professional Services Staff

Robin Green

The Vice-Provosts and Chairs of the Boards of the Faculties or nominees:

 

Arts

Professor Penny Roberts

Science, Engineering and Medicine

Professor Lorenzo Frigerio

Social Sciences

Professor Nick Vaughan-Williams

The Academic Director (Graduate Studies)

Professor Daniel Branch

The Director of Estates

James Breckon

The Finance Director

Andrew Smith

The Commercial Director

Rupert Lawrie

A representative of the Students’ Union, nominated by the President

Jacob Jefferson (2022)

In Attendance:

Chief Finance Officer (Estates)
Capital Programme Director (Estates)

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Terms of Reference

1. To ensure that space is available to support the activities of the University in alignment with the University Space Principles.

2. To promote good practice within the University in the use of space, the conservation of natural resources and the reduction of waste and pollutants in line with the University's Environmental Sustainability targets.

To approve:

3. Allocations of all non-residential building space in the University in accordance with the University Space Management Guidelines.

4. Changes to the proposed use of space including commissioning, decommissioning, repurposing and reconfiguring of space.

5. Initial statements of need for new non-residential buildings and capital redevelopments (RIBA Stage 0 to 1).

6. Outline proposals for new non-residential buildings and capital redevelopments (RIBA Stage 1 to 2).

To recommend to the University Estate and Environment Committee:

7. Revisions to the University Space Management Guidelines, Space Principles and other policy relating to the efficient allocation and provision of space.

8. Proposals for naming of buildings and rooms not agreed as donor assets, following consultation with relevant stakeholders and in line with the Policy on the Naming of University Buildings. The naming of buildings and rooms agreed as donor assets must first be approved in accordance with the Recognition of Gifts Policy before recommendation to the UEEC.

To recommend to the Financial Plan Sub-Committee:

9. Priorities for capital investment via the annual Capital Development Plan as part of the University's annual Financial Planning round.

10. The programme for the major refurbishment and major planned maintenance of University buildings and engineering services of those buildings, as well as recommending the priorities of improvements to the Estates infrastructure for the annual planning round.

To recommend to the University Executive Board:

11. Revisions to sections of the Strategic Risk Register relating to space and capital planning.

To receive:

12. Reports from Capital Programme Boards in relation to ongoing capital projects (via the capital projects "Red Amber Green" report).

13. Reports on the utilisation, availability and accessibility of non-residential University space, including reports from the Teaching and Learning Spaces Development Group and the Timetable Improvement Programme Steering Group.

14. Reports on procedures and practices from across the University relating to compliance with the University's environmental sustainability targets in line with the Environmental Sustainability Strategy.

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Reporting Structure

The Capital Space and Amenities Group is a sub-committee of the University Estate and Environment Committee and exercises delegated powers in respect of the annual allocation exercise.

Click here to see a diagrammatic representation of the Committee Structure.

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Secretariat

Secretary: Mr Scott Lloyd, Senior Assistant Registrar (Space Management and Timetabling)

Assistant Secretary: TBC
(csag at warwick dot ac dot uk)

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Meetings

Dates of meetings of the Capital Space and Amenities Group can be found within the University Committee Timetable.

The Committee Timetable is published and updated online and should be referred to when verifying arrangements throughout the academic year.

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